Common use of Financial and Administrative Matters Clause in Contracts

Financial and Administrative Matters. Recalling the provisions of Article V, Paragraph 2 (a) and (b), of the Agreement, relating to budgetary matters, Acknowledging with appreciation the financial and other support provided by the Government of the Federal Republic of Germany for hosting the Agreement Secretariat, which is co-located with the Secretariat of the Convention on the Conservation of Migratory Species of Wild Animals in Bonn, Recognising the importance of all Parties being able to participate in the implementation of the Agreement and related activities, Appreciating the additional support given by various Parties and intergovernmental and non-governmental organizations on a voluntary basis to implement the Agreement, Recognizing that Parties decided to adopt a zero real growth budget 2019-2021 at MOP7 after having maintained the AEWA budget as a zero nominal growth budget for the duration of three budgetary periods (2009-2012; 2013-1015; 2016-2018), Recalling the method applied at MOP7 to develop the scale of contributions which is intended to return to the UN scale of assessments with a gradual transitional period (Doc. AEWA/MOP8.XX), Recognizing that the return to the UN scale of assessments in the period 2022-2024 would lead to significant increases of contributions for certain Parties, Further recognising the imperative need for sufficient financial resources to enable the Secretariat to play its facilitating role in implementing the AEWA Strategic Plan 2019-2027 and the AEWA Plan of Action for Africa 2019-2027, Admitting that the mandatory activities mentioned in the Agreement text should be covered by the core budget to avoid the risk of not satisfying the objectives of the treaty, Further admitting that the productivity of the Secretariat will be further increased if staff positions are as far as possible integrated in the core budget and fundraising efforts can be focused on implementation activities rather than personnel costs, Recalling the reclassification assessment undertaken in 2016 and the recommendation for upgrade of five P-staff positions within the Secretariat (Doc AEWA/MOP7 Inf.2), Recognizing that an upgrade of all P-staff is required under the UN staff rules and regulations, The Meeting of the Parties: Confirms that Parties shall contribute to the budget adopted at the scale agreed upon by the Meeting of the Parties in accordance with Article V, Paragraph 2 (a) and (b), of the Agreement; Adopts the budget for 2022-2024 to the amount of EUR XX for the year 2022, EUR XX for the year 2023 and EUR XX for the year 2024, attached as Appendix I to the present Resolution; Adopts the staffing table as per Appendix II to the present Resolution; Adopts the scale of contributions for Parties to the Agreement as listed in Appendix III to the present Resolution, and to the application of that scale pro rata to new Parties; Decides that the contributions of new Parties shall be directed to the AEWA Trust Fund reserve and that the Executive Secretary, subject to approval of the Standing Committee, and in urgent cases with the approval of the Chair, shall have the authority to spend funds from new Parties on activities not covered by the core budget; Decides that the minimum contribution shall not be less than EUR 6,000 per triennium and that for the period 2022-2024, the maximum contribution shall be restricted to 20 per cent of the total triennial budget; Requests the Secretariat, using the financial and staff rules and regulations of the United Nations including UNEP financial rules, and other administrative issuances promulgated by the Secretary-General of the United Nations, to develop a series of budget scenarios for further consideration by Parties at the 9th Session of the Meeting of Parties; Requests Parties to pay their annual contributions promptly as far as possible, but in any case, not later than the end of June of the year in which they relate; Further requests Parties, in particular those that are required to pay the minimum contribution, to consider paying for the whole triennium in one instalment; Decides that a working capital be maintained at a level of at least 15 per cent of the estimated annual expenditure or 150,000 Euros, whichever is higher; Decides to set the threshold of eligibility for funding of delegates to attend AEWA meetings at 0.200 on the UN Scale of Assessment and, as a general rule, to exclude countries from the European Union, European countries with strong economies and OECD countries, as listed in Appendix V attached hereto and/or countries that have payments in arrears of more than three years; Urges all Parties to make voluntary contributions to the AEWA Voluntary Trust Fund (AVL) to support requests from least developed countries, developing countries, countries with economies in transition and Small Island Developing States to participate in and implement the Agreement throughout the triennium; Further urges Contracting Parties and other partners to make an increased effort in providing additional financial or in-kind contributions to secure urgent implementation of the Agreement, in particular implementation of the AEWA Strategic Plan 2019-2027 and implementation of the AEWA Plan of Action for Africa 2019-2027; Recognizes the need to provide adequate resources to support the implementation of the AEWA Communication Strategy; Invites States not Party to the Agreement, governmental, intergovernmental and non-governmental organisations and other sources to consider contributing to the implementation of the Agreement on a voluntary basis; Recognizes that all P posts recommended for upgrade in the reclassification assessment undertaken in 2016 will need to be reconsidered for upgrade at the 9th Session of the Meeting of the Parties in order to meet United Nations rules and regulations; (subject to the results of the MOP) Decides that the Executive Secretary shall have the authority to make staffing decisions, as necessary, to implement the priorities of the Parties in accordance with the MOP8 mandates, provided that the implications of the decisions can be met from the existing budget; Invites Contracting Parties to consider the feasibility of providing gratis personnel and/or junior professional officers, in accordance with the United Nations rules and regulations, to strengthen the capacity of the Agreement Secretariat; Invites the Executive Director of the United Nations Environment Programme to extend the duration of the AEWA Trust Fund (AWL) to 31 December 2024;

Financial and Administrative Matters. Recalling the provisions of Article V, Paragraph 2 (a) and (b), of the Agreement, relating to budgetary matters, Acknowledging with appreciation the financial and other support provided by the Government of the Federal Republic of Germany for hosting the Agreement Secretariat, which is co-located with the Secretariat of the Convention on the Conservation of Migratory Species of Wild Animals in Bonn, Recognising the importance of all Parties being able to participate in the implementation of the Agreement and related activities, Appreciating the additional support given by various Parties and intergovernmental and non-governmental organizations on a voluntary basis to implement the Agreement, Taking note with appreciation of the generous pledge from the Government of Norway to cover the costs of the Associate Programme Officer for Single Species Action Plan Support for 2019, Recognizing that Parties decided to adopt a zero real growth budget 2019-2021 at MOP7 after having maintained the AEWA budget has been maintained as a zero nominal growth budget for the duration of three budgetary periods periods, amounting to 10 years (MOP4 (2009-2012); MOP5 (2013-1015; 2015) and MOP6 (2016-2018), Recalling leading to the progressive cancellation of some operational budget lines such as the Small Grants Fund, Further recognizing that accordingly the annual contributions of Contracting Parties have not increased since 2009, Noting that the current level of the AEWA Trust Fund (AWL) balance makes it difficult to withdraw a contribution as high as was possible at the last three sessions of the MOP, Taking note of the method applied at MOP7 to develop the scale of contributions which is intended to return returns to the UN scale of assessments with a gradual transitional period of three years (Doc. AEWA/MOP8.XXMOP7.37), Recognizing that Recognising the return to the UN scale of assessments in the period 2022-2024 would lead to significant increases of contributions for certain Parties, Further recognising the imperative need for sufficient financial resources to enable the Secretariat to play its facilitating role in implementing the AEWA Strategic Plan 2019-2027 and the AEWA Plan of Action for Africa 2019-2027, Admitting that the mandatory activities mentioned in the Agreement text should be covered by the core budget to avoid the risk Taking note of not satisfying the objectives of the treaty, Further admitting that the productivity of the Secretariat will be further increased if staff positions are as far as possible integrated in the core budget and fundraising efforts can be focused on implementation activities rather than personnel costs, Recalling the reclassification assessment undertaken in 2016 and the recommendation for upgrade of five P-staff positions within the Secretariat (Doc AEWA/MOP7 Inf.2), Recognizing that an upgrade of all P-staff is required under the UN staff rules and regulations, The Meeting of the Parties: Confirms that Parties shall contribute to the budget adopted at the scale agreed upon by the Meeting of the Parties in accordance with Article V, Paragraph 2 (a) and (b), of the Agreement; Adopts the budget for 20222019-2024 2021 to the amount of EUR XX 1,006,471 for the year 20222019, EUR XX 1,014,266 for the year 2023 2020 and EUR XX 1,182,423 for the year 20242021, attached as Appendix I to the present Resolution; Adopts the staffing table as per Appendix II to the present Resolutionresolution; Adopts the scale of contributions for Parties to the Agreement as listed in Appendix III to the present Resolution, and to the application of that scale pro rata to new Parties; Decides that the contributions of new Parties shall be directed to the AEWA Trust Fund reserve and that the Executive Secretary, subject to approval of the Standing Committee, and in urgent cases with the approval of the Chair, shall have the authority to spend funds from new Parties on activities not covered by the core budget; Decides that the minimum contribution shall not be less than EUR 6,000 per triennium and that for the period 20222019-20242021, the maximum contribution shall be restricted to 20 per cent of the total triennial budget; Further decides to set a threshold of 100% increase for all Parties’ contributions during the transitional period towards the UN scale of contributions1, except for Algeria and Nigeria, Parties with oil-based economy, for which a threshold of 50% is applied with respect to the budget 2019-2021 at exceptional basis and to be offset by a withdrawal from the AEWA Trust Fund (AWL) of EUR 6,000; Requests the Secretariat, using the financial and staff rules and regulations of the United Nations including UNEP financial rules, and other administrative issuances promulgated by the Secretary-General of the United Nations, to develop a series of budget scenarios for further consideration by Parties at the 9th 8th Session of the Meeting of Parties; Requests the Standing Committee, with the Secretariat and the Technical Committee, to evaluate the implications of moving from a 3-yearly to 4-yearly Meeting of the Parties and to report on the evaluation by the next Meeting of the Parties; Requests Parties to pay their annual contributions promptly as far as possible, but in any case, not later than the end of June of the year in which they relate; Further requests Parties, in particular those that are required to pay the minimum contribution, to consider paying for the whole triennium in one instalment; Decides that a working capital be maintained at a level of at least 15 per cent of the estimated annual expenditure or 150,000 Euros, whichever is higher; Decides to set the threshold of eligibility for funding of delegates to attend AEWA meetings at 0.200 on the UN Scale of Assessment and, as a general rule, to exclude countries from the European Union, European countries with strong economies and OECD countries, as listed in Appendix V attached hereto and/or countries that have payments in arrears of more than three years; Requests the Standing Committee, with the Secretariat and the Technical Committee, to evaluate the possibility to suspend the right of vote for Parties with more than 3 years of arrears and to report on the evaluation by the next Meeting of the Parties; Takes note of Resolution 7.1 on the Adoption and Implementation of the AEWA Strategic Plan and the Plan of Action for Africa for the period 2019-2027; Urges all Parties to make voluntary contributions to the AEWA Voluntary Trust Fund (AVL) to support requests from least developed countries, developing countries, countries with economies in transition and Small Island Developing States to participate in and implement the Agreement throughout the triennium; Further urges Contracting Parties and other partners to make an increased effort in providing additional financial or in-kind contributions to secure urgent implementation of the Agreement, in particular implementation of the AEWA Strategic Plan 2019-2027 and implementation of the AEWA Plan of Action for Africa 2019-2027; Requests the Secretariat to endeavour compiling a list of all in-kind contributions received in support of meetings, workshops and other projects (co-)organised by the Secretariat to be published through the Report of the Secretariat on Finance and Administrative Issues in 2019-2021; Recognizes the need to provide adequate resources to support the implementation of the AEWA Communication Strategy; Invites States not Party to the Agreement, governmental, intergovernmental and non-governmental organisations and other sources to consider contributing to the implementation of the Agreement on a voluntary basis; Recognizes that all P posts recommended for upgrade in the reclassification assessment undertaken in 2016 will need to be reconsidered for upgrade at the 9th 8th Session of the Meeting of the Parties in order to meet United Nations rules and regulations; (subject to the results of the MOP) Decides that the Executive Secretary shall have the authority to make staffing decisions, as necessary, to implement the priorities of the Parties in accordance with the MOP8 MOP7 mandates, provided that the implications of the decisions can be met from the existing budget; Invites Contracting Parties to consider the feasibility of providing gratis personnel and/or junior professional officers, in accordance with the United Nations rules and regulations, to strengthen the capacity of the Agreement Secretariat; Invites the Executive Director of the United Nations Environment Programme to extend the duration of the AEWA Trust Fund (AWL) to 31 December 20242021;

Financial and Administrative Matters. Recalling the provisions of Article V, Paragraph 2 (a) and (b), of the Agreement, relating to budgetary matters, Acknowledging with appreciation the financial and other support provided by the Government of the Federal Republic of Germany for hosting the Agreement Secretariat, which is co-located with the Secretariat of the Convention on the Conservation of Migratory Species of Wild Animals in Bonn, Recognising the importance of all Parties being able to participate in the implementation of the Agreement and related activities, Appreciating the additional support given by various Parties and intergovernmental and non-governmental organizations organisations on a voluntary basis to implement the Agreement, Recognizing Recognising that Parties decided to adopt a zero real growth budget 2019-2021 at MOP7 after having maintained the AEWA budget as a zero nominal growth budget for the duration of three budgetary periods (2009-2009- 2012; 2013-10152015; 2016-2018), Noting with concern that a number of Parties have not paid their contributions to the core budget, thus affecting adversely the implementation of the Agreement, Further recalling that Parties due to reasons caused by the COVID-19 pandemic decided via a silence procedure to postpone MOP8 to 2022 (Resolution Ex. 2) and adopted an annual budget with no increase of contributions for Parties for the year 2022 (Resolution Ex. 3), Recalling the method applied at MOP7 to develop the scale of contributions which is intended to return to the UN scale of assessments with a gradual transitional period (Doc. AEWA/MOP8.XXMOP 8.39), Recognizing Recognising that the immediate return to the UN scale of assessments in the period 20222023-2024 2025 would lead to significant increases of contributions for certain Parties, Further recognising Taking note of the proposed Programme of Work of the Secretariat for the intersessional period 2023-2025, Recognising the imperative need for sufficient financial resources to enable the Secretariat to play its facilitating role in implementing the AEWA Strategic Plan 2019-2027 and the AEWA Plan of Action for Africa 2019-2027 and in this respect taking note of document AEWA/MOP 8.43 on resource needs for international coordination and delivery of the Strategic Plan 2019–2027 and document AEWA/MOP 8.11 on the progress of implementation of the Strategic Plan 2019-2027, Admitting that the mandatory activities mentioned in the Agreement text should be covered by the core budget to avoid the risk of not satisfying the objectives of the treaty, Further admitting that the productivity of the Secretariat will be further increased if staff positions are as far as possible integrated in the core budget and fundraising efforts can be focused on implementation activities rather than personnel costs, Recalling the reclassification assessment undertaken in 2016 and the recommendation for upgrade of five P-staff positions within the Secretariat (Doc Doc. AEWA/MOP7 Inf.2), Recognizing Recognising that an upgrade of all P-staff is required under the UN staff rules and regulations, . The Meeting of the Parties: Confirms that Parties shall contribute to the budget adopted at the scale agreed upon by the Meeting of the Parties in accordance with Article V, Paragraph 2 (a) and (b), of the Agreement; Adopts the budget for 2022-2024 to the amount of EUR XX for the year 2022, EUR XX for the year 2023 and EUR XX for the year 2024, attached as Appendix I to the present Resolution; Adopts the staffing table as per Appendix II to the present Resolution; Adopts the scale of contributions for Parties to the Agreement as listed in Appendix III to the present Resolution, and to the application of that scale pro rata to new Parties; Decides that the contributions of new Parties shall be directed to the AEWA Trust Fund reserve and that the Executive Secretary, subject to approval of the Standing Committee, and in urgent cases with the approval of the Chair, shall have the authority to spend funds from new Parties on activities not covered by the core budget; Decides that the minimum contribution shall not be less than EUR 6,000 per triennium and that for the period 2022-2024, the maximum contribution shall be restricted to 20 per cent of the total triennial budget; Requests the Secretariat, using the financial and staff rules and regulations of the United Nations including UNEP financial rules, and other administrative issuances promulgated by the Secretary-General of the United Nations, to develop a series of budget scenarios for further consideration by Parties at the 9th Session of the Meeting of Parties; Requests Parties to pay their annual contributions promptly as far as possible, but in any case, not later than the end of June of the year in which they relate; Further requests Parties, in particular those that are required to pay the minimum contribution, to consider paying for the whole triennium in one instalment; Decides that a working capital be maintained at a level of at least 15 per cent of the estimated annual expenditure or 150,000 Euros, whichever is higher; Decides to set the threshold of eligibility for funding of delegates to attend AEWA meetings at 0.200 on the UN Scale of Assessment and, as a general rule, to exclude countries from the European Union, European countries with strong economies and OECD countries, as listed in Appendix V attached hereto and/or countries that have payments in arrears of more than three years; Urges all Parties to make voluntary contributions to the AEWA Voluntary Trust Fund (AVL) to support requests from least developed countries, developing countries, countries with economies in transition and Small Island Developing States to participate in and implement the Agreement throughout the triennium; Further urges Contracting Parties and other partners to make an increased effort in providing additional financial or in-kind contributions to secure urgent implementation of the Agreement, in particular implementation of the AEWA Strategic Plan 2019-2027 and implementation of the AEWA Plan of Action for Africa 2019-2027; Recognizes the need to provide adequate resources to support the implementation of the AEWA Communication Strategy; Invites States not Party to the Agreement, governmental, intergovernmental and non-governmental organisations and other sources to consider contributing to the implementation of the Agreement on a voluntary basis; Recognizes that all P posts recommended for upgrade in the reclassification assessment undertaken in 2016 will need to be reconsidered for upgrade at the 9th Session of the Meeting of the Parties in order to meet United Nations rules and regulations; (subject to the results of the MOP) Decides that the Executive Secretary shall have the authority to make staffing decisions, as necessary, to implement the priorities of the Parties in accordance with the MOP8 mandates, provided that the implications of the decisions can be met from the existing budget; Invites Contracting Parties to consider the feasibility of providing gratis personnel and/or junior professional officers, in accordance with the United Nations rules and regulations, to strengthen the capacity of the Agreement Secretariat; Invites the Executive Director of the United Nations Environment Programme to extend the duration of the AEWA Trust Fund (AWL) to 31 December 2024;:

Financial and Administrative Matters. Recalling the provisions of Article V, Paragraph 2 (a) and (b), of the Agreement, relating to budgetary matters, Acknowledging with appreciation the financial and other support provided by the Government of the Federal Republic of Germany for hosting the Agreement Secretariat, which is co-located with the Secretariat of the Convention on the Conservation of Migratory Species of Wild Animals in Bonn, Recognising the importance of all Parties being able to participate in the implementation of the Agreement and related activities, Appreciating the additional support given by various Parties and intergovernmental and non-non- governmental organizations on a voluntary basis to implement the Agreement, Taking note with appreciation of the generous pledge from the Government of Norway to cover the costs of the Associate Programme Officer for Single Species Action Plan Support for 2019, Recognizing that Parties decided to adopt a zero real growth budget 2019-2021 at MOP7 after having maintained the AEWA budget has been maintained as a zero nominal growth budget for the duration of three budgetary periods periods, amounting to 10 years (MOP4 (2009-2012); MOP5 (2013-1015; 2015) and MOP6 (2016-2018), Recalling leading to the progressive cancellation of some operational budget lines such as the Small Grants Fund, Further recognizing that accordingly the annual contributions of Contracting Parties have not increased since 2009, Noting that the current level of the AEWA Trust Fund (AWL) balance makes it difficult to withdraw a contribution as high as was possible at the last three sessions of the MOP, Taking note of the method applied at MOP7 to develop the scale of contributions which is intended to return returns to the UN scale of assessments with a gradual transitional period of three years (Doc. AEWA/MOP8.XXMOP7.37), Recognizing that Recognising the return to the UN scale of assessments in the period 2022-2024 would lead to significant increases of contributions for certain Parties, Further recognising the imperative need for sufficient financial resources to enable the Secretariat to play its facilitating role in implementing the AEWA Strategic Plan 2019-2027 and the AEWA Plan of Action for Africa 2019-2027, Admitting that the mandatory activities mentioned in the Agreement text should be covered by the core budget to avoid the risk Taking note of not satisfying the objectives of the treaty, Further admitting that the productivity of the Secretariat will be further increased if staff positions are as far as possible integrated in the core budget and fundraising efforts can be focused on implementation activities rather than personnel costs, Recalling the reclassification assessment undertaken in 2016 and the recommendation for upgrade of five P-staff positions within the Secretariat (Doc AEWA/MOP7 Inf.2), Recognizing that an upgrade of all P-staff is required under the UN staff rules and regulations, The Meeting of the Parties: Confirms that Parties shall contribute to the budget adopted at the scale agreed upon by the Meeting of the Parties in accordance with Article V, Paragraph 2 (a) and (b), of the Agreement; Adopts the budget for 2022-2024 to the amount of EUR XX for the year 2022, EUR XX for the year 2023 and EUR XX for the year 2024, attached as Appendix I to the present Resolution; Adopts the staffing table as per Appendix II to the present Resolution; Adopts the scale of contributions for Parties to the Agreement as listed in Appendix III to the present Resolution, and to the application of that scale pro rata to new Parties; Decides that the contributions of new Parties shall be directed to the AEWA Trust Fund reserve and that the Executive Secretary, subject to approval of the Standing Committee, and in urgent cases with the approval of the Chair, shall have the authority to spend funds from new Parties on activities not covered by the core budget; Decides that the minimum contribution shall not be less than EUR 6,000 per triennium and that for the period 2022-2024, the maximum contribution shall be restricted to 20 per cent of the total triennial budget; Requests the Secretariat, using the financial and staff rules and regulations of the United Nations including UNEP financial rules, and other administrative issuances promulgated by the Secretary-General of the United Nations, to develop a series of budget scenarios for further consideration by Parties at the 9th Session of the Meeting of Parties; Requests Parties to pay their annual contributions promptly as far as possible, but in any case, not later than the end of June of the year in which they relate; Further requests Parties, in particular those that are required to pay the minimum contribution, to consider paying for the whole triennium in one instalment; Decides that a working capital be maintained at a level of at least 15 per cent of the estimated annual expenditure or 150,000 Euros, whichever is higher; Decides to set the threshold of eligibility for funding of delegates to attend AEWA meetings at 0.200 on the UN Scale of Assessment and, as a general rule, to exclude countries from the European Union, European countries with strong economies and OECD countries, as listed in Appendix V attached hereto and/or countries that have payments in arrears of more than three years; Urges all Parties to make voluntary contributions to the AEWA Voluntary Trust Fund (AVL) to support requests from least developed countries, developing countries, countries with economies in transition and Small Island Developing States to participate in and implement the Agreement throughout the triennium; Further urges Contracting Parties and other partners to make an increased effort in providing additional financial or in-kind contributions to secure urgent implementation of the Agreement, in particular implementation of the AEWA Strategic Plan 2019-2027 and implementation of the AEWA Plan of Action for Africa 2019-2027; Recognizes the need to provide adequate resources to support the implementation of the AEWA Communication Strategy; Invites States not Party to the Agreement, governmental, intergovernmental and non-governmental organisations and other sources to consider contributing to the implementation of the Agreement on a voluntary basis; Recognizes that all P posts recommended for upgrade in the reclassification assessment undertaken in 2016 will need to be reconsidered for upgrade at the 9th Session of the Meeting of the Parties in order to meet United Nations rules and regulations; (subject to the results of the MOP) Decides that the Executive Secretary shall have the authority to make staffing decisions, as necessary, to implement the priorities of the Parties in accordance with the MOP8 mandates, provided that the implications of the decisions can be met from the existing budget; Invites Contracting Parties to consider the feasibility of providing gratis personnel and/or junior professional officers, in accordance with the United Nations rules and regulations, to strengthen the capacity of the Agreement Secretariat; Invites the Executive Director of the United Nations Environment Programme to extend the duration of the AEWA Trust Fund (AWL) to 31 December 2024;: