Common use of HUMAN RESOURCES FILES Clause in Contracts

HUMAN RESOURCES FILES. Section 1. Employees shall be permitted access to their individual, official Human Resources personnel file, which are maintained in Human Resources. All items contained in such files shall be available for review, except such matters as may be exempt from public disclosure under the Public Records Act. Such review shall be available to the employee at reasonable times, under the supervision of the designated records custodian. Section 2. Employee evaluations and disciplinary actions will be maintained in the City's electronic records management system. The evaluations and disciplinary actions will be signed and dated by the individual and management personnel who review and approve them. Any document requiring an employee's signature will be placed in the employee's official Human Resources personnel file as soon as practicable. Section 3. Employees may add any written comments they wish, will date and sign all written evaluations, and disciplinary actions in acknowledgement only that they have read and understand the contents and will be given a copy at that time. Should any additional written comments be added to such documents after employees sign and date the initial copy, then employees will be provided a copy containing the additional comments as soon as practicable. The employees may add any written comments they wish and will date and sign all such amended documents as acknowledgement only that they have read and understand the additional comments. Nothing herein shall preclude any individual from keeping his or her own files or records, or city records other than the official Human Resources file, including any records which relate or refer to unit employees. Furthermore, nothing herein shall be construed to limit in any manner the admissibility of any record or document in any arbitral or other proceeding. Section 4. All employees shall be notified in writing when his/her personnel file is reviewed under the Public Records Act, Florida Statutes, Chapter 119, and the identity of the person reviewing the file if known.

HUMAN RESOURCES FILES. Section 1. Employees All employees shall be permitted to access to their individual, official Human Resources personnel file, which are maintained in Human Resourcesfiles. All items contained in such files shall be available for review, except such matters as may be exempt from public disclosure under the Public Records Actact. Such review shall be available to the employee at reasonable times, under the supervision of the designated records custodian. Section 2. Employee Written employee evaluations and disciplinary actions reprimands that will be maintained filed in the Cityemployee's electronic records management system. The evaluations and disciplinary actions official department or City Hall "Human Resources" file will be signed and dated by the individual who prepares them and signed and dated by all other management personnel who review and approve themthem including the Chief, or his designee, before they are reviewed with the employee. Any document requiring an employee's signature will be placed in the employee's official Human Resources personnel file as soon as practicable. Section 3. Employees may will add any written comments they wish, will date and sign all written evaluations, and disciplinary actions reprimands in acknowledgement only that they have read and understand the contents and will be given a copy at that time. Should any additional written comments be added to such documents after employees sign and date the initial copy, then employees will be immediately provided a copy containing the additional comments as soon as practicable. The signed and dated by whomever added the comments and again, employees may will add any written comments they wish and will wish, date and sign all such amended documents as acknowledgement only that they have read and understand the additional comments. Nothing herein shall preclude any individual from keeping his or her own files or records, or city City records other than the official Human Resources file, including any records which relate or refer to unit employees. Furthermore, nothing herein shall be construed to limit in any manner the admissibility of any record or document in any arbitral or other proceeding. Section 4. All employees Firefighters/Driver Engineers shall be notified in writing when his/her personnel file is reviewed under the Public Records Act, Florida Statutes, Chapter 119, and . If the identity of the person requestor reviewing the file if knownis known that will be given to the employee.

HUMAN RESOURCES FILES. Section 1. Employees shall be permitted access to their individual, official Human Resources personnel file, which are maintained in Human Resources. All items contained in such files shall be available for review, except such matters as may be exempt from public disclosure under the Public Records Act. Such review shall be available to the employee at reasonable times, under the supervision of the designated records custodian. Section 2. Employee evaluations and disciplinary actions will be maintained in the City's electronic records management system. The evaluations and disciplinary actions will be signed and dated by the individual and management personnel who review and approve them. Any document requiring an employee's signature will be placed in the employee's official Human Resources personnel file as soon as practicable. Section 3. Employees may add any written comments they wish, will date and sign all written evaluations, and disciplinary actions in acknowledgement only that they have read and understand the contents and will be given a copy at that time. Should any additional written comments be added to such documents after employees sign and date the initial copy, then employees will be provided a copy containing the additional comments as soon as practicable. The employees may add any written comments they wish and will date and sign all such amended documents as acknowledgement only that they have read and understand the additional comments. Nothing herein shall preclude any individual from keeping his or her own files or records, or city records other than the official Human Resources file, including any records which relate or refer to unit employees. Furthermore, nothing herein shall be construed to limit in any manner the admissibility of any record or document in any arbitral or other proceeding. Section 4. All employees shall be notified in writing when his/her personnel file is reviewed under the Public Records Act, Florida Statutes, Chapter 119, and the identity of the person reviewing the file if known.is

HUMAN RESOURCES FILES. Section 1. Employees All employees shall be permitted to access to their individual, official Human Resources personnel file, which are maintained in Human Resourcesfiles. All items contained in such files shall be available for review, except such matters as may be exempt from public disclosure under the Public Records Actact. Such review shall be available to the employee at reasonable times, under the supervision of the designated records custodian. Section 2. Employee Written employee evaluations and disciplinary actions reprimands that will be maintained filed in the Cityemployee's electronic records management system. The evaluations and disciplinary actions official department or City Hall "Human Resources" file will be signed and dated by the individual who prepares them and signed and dated by all other management personnel who review and approve themthem including the Chief, or his designee, before they are reviewed with the employee. Any document requiring an employee's signature will be placed in the employee's official Human Resources personnel file as soon as practicable. Section 3. Employees may will add any written comments they wish, will date and sign all written evaluations, and disciplinary actions reprimands in acknowledgement only that they have read and understand the contents and will be given a copy at that time. Should any additional written comments be added to such documents after employees sign and date the initial copy, then employees will be immediately provided a copy containing the additional comments as soon as practicable. The signed and dated by whomever added the comments and again, employees may will add any written comments they wish and will wish, date and sign all such amended documents as acknowledgement only that they have read and understand the additional comments. Nothing herein shall preclude any individual from keeping his or her own files or records, or city City records other than the official Human Resources file, including any records which relate or refer to unit employees. Furthermore, nothing herein shall be construed to limit in any manner the admissibility of any record or document in any arbitral or other proceeding. Section 4. All employees Firefighters/Driver Engineers/Lieutenants shall be notified in writing when his/her personnel file is reviewed under the Public Records Act, Florida Statutes, Chapter 119, and . If the identity of the person requestor reviewing the file if knownis known that will be given to the employee.