Common use of Job Ranking System Clause in Contracts

Job Ranking System. Note: All employees who as a result of the ranking system fall into a lower wage level, shall be green circled as long as they remain in their current position. CASUAL/TEMPORARY (Level 1) • Temporary employees – overload work (e.g. filing, mail stuffing) ADMINISTRATION CLERKS (Level 2) • Administration - Mail Centre Clerk: Duties may include processing mail, kit preparation, photocopying, answering phones, provide switchboard relief, operating office and mail centre equipment, typing lists, envelopes, memos and labels, keying in information, stuffing envelopes. ADMINISTRATION SUPPORT (Level 3) • Administration File Registry Clerk Mail Centre Clerk Switchboard/Receptionist Membership Records Clerk • Negotiations – Secretary • Finance – Clerk – overload work • Advocacy – Secretary • Field Services – Temporary employees • Organizing & Field Services Secretary – Occupational Health and Safety Secretary – Victoria Area Office Receptionist – Victoria Area Office Secretary – Lower Mainland Area Office Receptionist – Lower Mainland Area office Receptionist – Fraser Valley Area Office • Research, Campaigns & Communications – Secretary Duties may include maintaining files, statistics and records; answering general enquiries; receiving and distributing mail; operating switchboard; typing documents including forms, correspondence, agreements and reports from longhand, draft, dictaphone or shorthand; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; maintaining files, logbooks, statistics and records; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports; responding to general enquiries and complaints. SENIOR ADMINISTRATION CLERKS (Level 4) • Secretary – Facilities/Administration • Membership Records Clerk • Senior Mail Centre Clerk

Job Ranking System. Note: All employees who as a result of the ranking system fall into a lower wage level, shall be green circled as long as they remain in their current position. CASUAL/TEMPORARY (Level 1) • Temporary employees – overload work (e.g. filing, mail stuffing) ADMINISTRATION CLERKS (Level 2) • Administration Temporary employees - Mail Centre Clerk: Duties may include processing mail, kit preparation, photocopying, answering phones, provide switchboard relief, operating office and mail centre equipment, typing lists, envelopes, memos and labels, keying in information, stuffing envelopes. ADMINISTRATION SUPPORT (Level 3) • Administration File Registry Clerk Mail Centre Clerk Switchboard/Receptionist Membership Records Clerk • Negotiations – Secretary • Finance – Clerk – overload work • Advocacy – Secretary • Field Services – Temporary employees • Organizing & Field Services Secretary – Occupational Health and Safety Secretary – Victoria Area Office Receptionist – Victoria Area Office Secretary – Lower Mainland Area Office Receptionist – Lower Mainland Area office Receptionist – Fraser Valley Area Office • Research, Campaigns Research & Communications – Interactive Services - Secretary Duties may include maintaining files, statistics and records; answering general enquiries; receiving and distributing mail; operating switchboard; typing documents including forms, correspondence, agreements and reports from longhand, draft, dictaphone or shorthand; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; maintaining files, logbooks, statistics and records; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports; maintaining BCGEU website and calendars; responding to general enquiries and complaints. SENIOR ADMINISTRATION CLERKS (Level 4) • Secretary – Facilities/Administration • Membership Records Clerk • Senior Mail Centre ClerkClerk • Travel Clerk In addition to the standard Administration support departmental duties other additional duties may include updating and maintaining database files; verifying rosters, maintaining security codes and assisting with area office codes; calculating strike pay and maintaining and keeping up to date some accounts in the mailroom; travel agent duties. EXECUTIVE, ADMINISTRATION AND FIELD SERVICES SUPPORT (Level 5) • Executive – Secretary • Librarian • Secretary – Conventions, Conferences & Travel • Secretary – Areas 02, 05, 06, 07, 08, 09, 10, 11, 12 Duties may include compiling reports and statistical data; performing bookkeeping duties; typing documents including forms, call notes, correspondence, agreements and reports from longhand, draft, dictaphone or shorthand; replying to general correspondence for own or other signature; responding to general enquiries and complaints; setting up and maintaining records and files for a particular area, member referral to online resources SENIOR DEPARTMENTAL CLERK, (Level 6) REGIONAL SECRETARY AND FINANCE CLERK • Advocacy • Finance • Negotiations • Membership • Field Services, Areas 01, 03 and 04 • Research & Interactive Services • Regional Secretary – Regions 3 and 4 In addition to duties noted above at L3, Senior Departmental Clerks' duties may include assigning non-routine work; monitoring and reporting performance problems; reassigning work to resolve conflicting priorities; monitoring training/orientation of new employees; circulating vacation schedules; reporting to supervising UWU representative; provides administrative support to Regional Coordinator in Regions 3 and 4. ADMIN SUPPORT (IT)/ SDC Area 01, 03, & 04 (Level 7) • Administration – IT Services: • Administration – Data Management Clerk • Senior Departmental Clerks Area 01, 03 & 04 ** retroactive to January 1, 2021** Duties may include training staff on software programs and databases; providing PC and user support; assisting users with software applications, database and technical support; installing software and hardware.

Job Ranking System. Note: All employees who as a result of the ranking system fall into a lower wage level, shall be green circled as long as they remain in their current position. CASUAL/TEMPORARY (Level 1) •  Temporary employees – overload work (e.g. filing, mail stuffing) ADMINISTRATION CLERKS (Level 2) • Administration  Temporary employees - Mail Centre Clerk: Duties may include processing mail, kit preparation, photocopying, answering phones, provide switchboard relief, operating office and mail centre equipment, typing lists, envelopes, memos and labels, keying in information, stuffing envelopes. ADMINISTRATION SUPPORT (Level 3) •  Administration File Registry Clerk Mail Centre Clerk Switchboard/Receptionist Membership Records Clerk •  Negotiations – Secretary •  Finance – Clerk – overload work •  Advocacy – Secretary •  Field Services – Temporary employees •  Organizing & Field Services Secretary – Occupational Health and Safety Secretary – Victoria Area Office Receptionist – Victoria Area Office Secretary – Lower Mainland Area Office Receptionist – Lower Mainland Area office Receptionist – Fraser Valley Area Office • Research, Campaigns  Research & Communications – Interactive Services - Secretary Duties may include maintaining files, statistics and records; answering general enquiries; receiving and distributing mail; operating switchboard; typing documents including forms, correspondence, agreements and reports from longhand, draft, dictaphone or shorthand; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; maintaining files, logbooks, statistics and records; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports; maintaining BCGEU website and calendars; responding to general enquiries and complaints. SENIOR ADMINISTRATION CLERKS (Level 4) •  Secretary – Facilities/Administration •  Membership Records Clerk •  Senior Mail Centre ClerkClerk  Travel Clerk In addition to the standard Administration support departmental duties other additional duties may include updating and maintaining database files; verifying rosters, maintaining security codes and assisting with area office codes; calculating strike pay and maintaining and keeping up to date some accounts in the mailroom; travel agent duties. EXECUTIVE, ADMINISTRATION AND FIELD SERVICES SUPPORT (Level 5)  Executive – Secretary  Librarian  Secretary – Conventions, Conferences & Travel  Secretary – Areas 02, 05, 06, 07, 08, 09, 10, 11, 12 Duties may include compiling reports and statistical data; performing bookkeeping duties; typing documents including forms, call notes, correspondence, agreements and reports from longhand, draft, dictaphone or shorthand; replying to general correspondence for own or other signature; responding to general enquiries and complaints; setting up and maintaining records and files for a particular area, member referral to online resources SENIOR DEPARTMENTAL CLERK, (Level 6) REGIONAL SECRETARY AND FINANCE CLERK  Administration  Advocacy  Finance  Negotiations  Membership  Field Services, Areas 01, 03 and 04  Research & Interactive Services  Regional Secretary – Regions 3 and 4 In addition to duties noted above at L3, Senior Departmental Clerks' duties may include assigning non-routine work; monitoring and reporting performance problems; reassigning work to resolve conflicting priorities; monitoring training/orientation of new employees; circulating vacation schedules; reporting to supervising UWU representative; provides administrative support to Regional Coordinator in Regions 3 and 4. ADMIN SUPPORT (IT)/ SDC Area 01, 03, & 04 (Level 7)  Administration – IT Services:  Administration – Data Management Xxxxx  Xxxxxx Xxxxxxxxxxxx Xxxxxx Xxxx 00, 00 & 04 ** retroactive to January 1, 2021** Duties may include training staff on software programs and databases; providing PC and user support; assisting users with software applications, database and technical support; installing software and hardware.