Common use of Letter of Authority Clause in Contracts

Letter of Authority. [Pro forma for Letter of Authority for Attending Subsequent 'Negotiations' / 'Pre-Bid Meetings' /'Un-priced Bid Opening' / 'Price Bid Opening'] Ref: Date: To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: I/We, hereby authorize the following representative(s) for attending any 'Negotiations' / 'Meetings [Pre-Bid Meeting]', 'Un- priced Bid Opening', 'Price Bid Opening' and for any subsequent correspondence / communication against the above Bidding Documents: [1] Name & Designation Signature Phone/Cell: Fax: E-mail: ………………………………….. @ ……………………………… [2] Name & Designation Signature Phone/Cell: Fax: E-mail: ……………………………………….. @ ……………………………… We confirm that we shall be bound by all commitments made by aforementioned authorised representative(s). Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: Note: This "Letter of Authority" should be on the "letterhead" of the Firm / Bidder and should be signed by a person competent and having the 'Power of Attorney' to bind the Bidder. Not more than 'two [02] persons per Bidder' are permitted to attend "Techno-commercial / Un-priced" & "Price Bid" Openings. Bidders authorized representative is required to carry a copy of this authority letter while attending the un-priced and priced bid opening, the same shall be submitted to Godavari Gas Private Limited. To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: We understand that any 'deviation / exception' in any form may result in rejection of Bid. We, therefore, certify that we have not taken any 'exception / deviation' anywhere in the Bid and we agree that if any 'deviation / exception' is mentioned or noticed, our Bid may be rejected. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: DECLARATION REGARDING HOLIDAY/BANNING AND LIQUIDATION, COURT RECEIVERSHIP To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: We hereby confirm that we arenoton „Holiday‟ by GAIL/ GGPL or Public Sector Project Management Consultant (like EIL, Mecon only due to “poor performance” or “corrupt and fraudulent practices”) or banned by Government department/ Public Sector on due date of submission of bid. Further, we confirm that neither we nor our allied agency/(ies) (as defined in the Procedure for Action in case of Corrupt/ Fraudulent/ Collusive/ Coercive Practices) are on banning list of GAIL /GGPL or the Ministry of Petroleum and Natural Gas. We also confirm that we are not under any liquidation, court receivership or similar proceedings or 'bankruptcy'. In case it comes to the notice of GGPL that the bidder has given wrong declaration in this regard, the same shall be dealt as „fraudulent practices‟ and action shall be initiated as per the Procedure for action in case of Corrupt/Fraudulent/Collusive/Coercive Practices. Further, we also confirm that in case there is any change in status of the declaration prior to award of contract, the same will be promptly informed to GGPL by us. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal:

Letter of Authority. [Pro forma for Letter of Authority for Attending Subsequent 'Negotiations' / 'Pre-Bid Meetings' /'Un-priced Bid Opening' / 'Price Bid Opening'] Ref: Date: To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: I/We, hereby authorize the following representative(s) for attending any 'Negotiations' / 'Meetings [Pre-Bid Meeting]', 'Un- priced Bid Opening', 'Price Bid Opening' and for any subsequent correspondence / communication against the above Bidding Documents: [1] Name & Designation Signature Phone/Cell: Fax: E-mail: ………………………………….. @ ……………………………… [2] Name & Designation Signature Phone/Cell: Fax: E-mail: ……………………………………….. @ ……………………………… We confirm that we shall be bound by all commitments made by aforementioned authorised representative(s). Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: Note: This "Letter of Authority" should be on the "letterhead" of the Firm / Bidder and should be signed by a person competent and having the 'Power of Attorney' to bind the Bidder. Not more than 'two [02] persons per Bidder' are permitted to attend "Techno-commercial / Un-priced" & "Price Bid" Openings. Bidders authorized representative is required to carry a copy of this authority letter while attending the un-priced and priced bid opening, the same shall be submitted to Godavari Gas Private Limited. To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: We understand that any 'deviation / exception' in any form may result in rejection of Bid. We, therefore, certify that we have not taken any 'exception / deviation' anywhere in the Bid and we agree that if any 'deviation / exception' is mentioned or noticed, our Bid may be rejected. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: DECLARATION REGARDING HOLIDAY/BANNING AND LIQUIDATION, COURT RECEIVERSHIP To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: We hereby confirm that we arenoton „Holiday‟ ‗Holiday‘ by GAIL/ GGPL or Public Sector Project Management Consultant (like EIL, Mecon only due to “poor performance” ―poor performance‖ or “corrupt ―corrupt and fraudulent practices”practices‖) or banned by Government department/ Public Sector on due date of submission of bid. Further, we confirm that neither we nor our allied agency/(ies) (as defined in the Procedure for Action in case of Corrupt/ Fraudulent/ Collusive/ Coercive Practices) are on banning list of GAIL /GGPL or the Ministry of Petroleum and Natural Gas. We also confirm that we are not under any liquidation, court receivership or similar proceedings or 'bankruptcy'. In case it comes to the notice of GGPL that the bidder has given wrong declaration in this regard, the same shall be dealt as „fraudulent practices‟ ‗fraudulent practices‘ and action shall be initiated as per the Procedure for action in case of Corrupt/Fraudulent/Collusive/Coercive Practices. Further, we also confirm that in case there is any change in status of the declaration prior to award of contract, the same will be promptly informed to GGPL by us. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal:

Letter of Authority. [Pro forma for Letter of Authority for Attending Subsequent 'Negotiations' / 'Pre-Bid Meetings' /'Un-priced Bid Opening' / 'Price Bid Opening'] Ref: Date: To, M/s Godavari Gas Private Limited Rajahmahendravaram XXXX (INDIA) LIMITED SUB: TENDER NO: I/We, hereby authorize the following representative(s) for attending any 'Negotiations' / 'Meetings [Pre-Bid Meeting]', 'Un- priced Bid Opening', 'Price Bid Opening' and for any subsequent correspondence / communication against the above Bidding Documents: [1] Name & Designation Signature Phone/Cell: Fax: E-mail: ………………………………….. @ ……………………………… [2] Name & Designation Signature Phone/Cell: Fax: E-mail: ……………………………………….. @ ……………………………… We confirm that we shall be bound by all commitments made by aforementioned authorised representative(s). Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: Note: This "Letter of Authority" should be on the "letterhead" of the Firm / Bidder and should be signed by a person competent and having the 'Power of Attorney' to bind the Bidder. Not more than 'two [02] persons per Bidder' are permitted to attend "Techno-commercial / Un-priced" & "Price Bid" Openings. Bidders authorized representative is required to carry a copy of this authority letter while attending the un-priced and priced bid opening, the same shall be submitted to Godavari Gas Private LimitedGAIL. PROFORMA OF "BANK GUARANTEE" FOR "CONTRACT PERFORMANCE SECURITY / SECURITY DEPOSIT" To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: We understand XXXX (INDIA) LIMITED M/s. having registered office at (herein after called the “contractor/supplier” which expression shall wherever the context so require include its successors and assignees) have been placed/ awarded the job/work of registered office at 00, Xxxxxxxx Xxxx Place, R.K. Puram, New Delhi (herein after called the “GAIL” which expression shall wherever the context so require include its successors and assignees). The Contract conditions provide that any 'deviation / exception' in any form may result in rejection the SUPPLIER/CONTRACTOR shall pay a sum of BidRs. We, therefore, certify that we have not taken any 'exception / deviation' anywhere (Rupees ) as full Contract Performance Guarantee in the Bid and we agree that if any 'deviation / exception' is mentioned or noticedform therein mentioned. The form of payment of Contract Performance Guarantee includes guarantee executed by Nationalized Bank/Scheduled Commercial Bank, our Bid may be rejected. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: DECLARATION REGARDING HOLIDAY/BANNING AND LIQUIDATIONundertaking full responsibility to indemnify XXXX (INDIA) LIMITED, COURT RECEIVERSHIP To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: We hereby confirm that we arenoton „Holiday‟ by GAIL/ GGPL or Public Sector Project Management Consultant (like EIL, Mecon only due to “poor performance” or “corrupt and fraudulent practices”) or banned by Government department/ Public Sector on due date of submission of bid. Further, we confirm that neither we nor our allied agency/(ies) (as defined in the Procedure for Action in case of Corrupt/ Fraudulent/ Collusive/ Coercive Practices) are on banning list of GAIL /GGPL or the Ministry of Petroleum default. The said M/s. has approached us and Natural Gas. We also confirm that we are not under any liquidation, court receivership or similar proceedings or 'bankruptcy'. In case it comes to the notice of GGPL that the bidder has given wrong declaration at their request and in this regard, the same shall be dealt as „fraudulent practices‟ and action shall be initiated as per the Procedure for action in case of Corrupt/Fraudulent/Collusive/Coercive Practices. Further, we also confirm that in case there is any change in status consideration of the declaration prior to award of contract, the same will be promptly informed to GGPL by us. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal:premises we having our office at

Letter of Authority. [Pro forma for Letter of Authority for Attending Subsequent 'Negotiations' / 'Pre-Bid Meetings' /'Un-priced Bid Opening' / 'Price Bid Opening'] Ref: Date: To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: IGGL TENDER NO: IGGL/GHY/C&P/HR/STATIONERY/11-20 (E–TENDER NO. IGGL-100017) I/We, _ _ hereby authorize the following representative(s) for attending any 'Negotiations' / 'Meetings [Pre-Bid Meeting]', 'Un- Un-priced Bid Opening', 'Price Bid Opening' and for any subsequent correspondence / communication against the above Bidding Documents: [1] Name & Designation _ Signature Phone/Cell: Fax: E-mail: ………………………………….. @ ……………………………… [2] Name & Designation Signature Phone/Cell: Fax: E-mail: ……………………………………….. @ ……………………………… We confirm that we shall be bound by all commitments made by aforementioned authorised representative(s). Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: Note: This "Letter of Authority" should be on the "letterhead" of the Firm / Bidder and should be signed by a person competent and having the 'Power of Attorney' to bind the Bidder. Not more than 'two [02] persons per Bidder' are permitted to attend "Techno-commercial / Un-priced" & "Price Bid" Openings. Bidders authorized representative is required to carry a copy of this authority letter while attending the un-priced and priced bid opening, the same shall be submitted to Godavari Gas Private LimitedIGGL. To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: IGGL TENDER NO: IGGL/GHY/C&P/HR/STATIONERY/11-20 (E–TENDER NO. IGGL-100017) We understand that any 'deviation / exception' in any form may result in rejection of Bid. We, therefore, certify that we have not taken any 'exception / deviation' anywhere in the Bid and we agree that if any 'deviation / exception' is mentioned or noticed, our Bid may be rejected. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: DECLARATION REGARDING HOLIDAY/BANNING AND LIQUIDATION, COURT RECEIVERSHIP To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: IGGL TENDER NO: IGGL/GHY/C&P/HR/STATIONERY/11-20 (E–TENDER NO. IGGL-100017) We hereby confirm that we arenoton „Holiday‟ are not on ‘Holiday’ by GAIL/ GGPL IGGL or Public Sector Project Management Consultant (like EIL, Mecon only due to “poor performance” or “corrupt and fraudulent practices”) or banned by Government department/ Public Sector on due date of submission of bid. Further, we confirm that neither we nor our allied agency/(ies) (as defined in the Procedure for Action in case of Corrupt/ Fraudulent/ Collusive/ Coercive Practices) are on banning list of GAIL /GGPL IGGL or the Ministry of Petroleum and Natural Gas. We also confirm that we are not under any liquidation, court receivership or similar proceedings or 'bankruptcy'. In case it comes to the notice of GGPL IGGL that the bidder has given wrong declaration in this regard, the same shall be dealt as „‘fraudulent practices‟ practices’ and action shall be initiated as per the Procedure for action in case of Corrupt/Fraudulent/Collusive/Coercive Practices. Further, we also confirm that in case there is any change in status of the declaration prior to award of contract, the same will be promptly informed to GGPL IGGL by us. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal:

Letter of Authority. [Pro forma for Letter of Authority for Attending Subsequent 'Negotiations' / 'Pre-Bid Meetings' /'Un-priced Bid Opening' / 'Price Bid Opening'] Ref: Date: To, M/s Godavari Gas Private Limited Rajahmahendravaram XXXX (INDIA) LIMITED SUB: Procurement of Helium gas for Online Gas Chromatographs installed in Maharashtra Region. TENDER NO: GAIL/MU/C&P/O&M/18/42 I/We, hereby authorize the following representative(s) for attending any 'Negotiations' / 'Meetings [Pre-Bid Meeting]', 'Un- Un-priced Bid Opening', 'Price Bid Opening' and for any subsequent correspondence / communication against the above Bidding DocumentsTender Document: [1] Name & Designation Signature Phone/Cell: Fax: E-mail: ………………………………….. @ ……………………………… [2] Name & Designation Signature Phone/Cell: Fax: E-mail: ……………………………………….. @ ……………………………… We confirm that we shall be bound by all commitments made by aforementioned authorised representative(s). Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: Note: This "Letter of Authority" should be on the "letterhead" of the Firm / Bidder and should be signed by a person competent and having the 'Power of Attorney' to bind the Bidder. Not more than 'two [02] persons per Bidder' are permitted to attend "Techno-commercial / Un-priced" & "Price Bid" Openings. Bidders authorized representative is required to carry a copy of this authority letter while attending the un-priced and priced bid opening, the same shall be submitted to Godavari Gas Private LimitedGAIL. To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: We understand that any 'deviation / exception' in any form may result in rejection of Bid. We, therefore, certify that we have not taken any 'exception / deviation' anywhere in the Bid and we agree that if any 'deviation / exception' is mentioned or noticed, our Bid may be rejected. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: DECLARATION REGARDING HOLIDAY/BANNING AND LIQUIDATION, COURT RECEIVERSHIP To, M/s Godavari Gas Private Limited Rajahmahendravaram SUB: TENDER NO: We hereby confirm that we arenoton „Holiday‟ by GAIL/ GGPL or Public Sector Project Management Consultant (like EIL, Mecon only due to “poor performance” or “corrupt and fraudulent practices”) or banned by Government department/ Public Sector on due date of submission of bid. Further, we confirm that neither we nor our allied agency/(ies) (as defined in the Procedure for Action in case of Corrupt/ Fraudulent/ Collusive/ Coercive Practices) are on banning list of GAIL /GGPL or the Ministry of Petroleum and Natural Gas. We also confirm that we are not under any liquidation, court receivership or similar proceedings or 'bankruptcy'. In case it comes to the notice of GGPL that the bidder has given wrong declaration in this regard, the same shall be dealt as „fraudulent practices‟ and action shall be initiated as per the Procedure for action in case of Corrupt/Fraudulent/Collusive/Coercive Practices. Further, we also confirm that in case there is any change in status of the declaration prior to award of contract, the same will be promptly informed to GGPL by us. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal:PROFORMA OF "BANK GUARANTEE" FOR "XXXXXXX MONEY DEPOSIT/ BID SECURITY"

Letter of Authority. [Pro forma for Letter of Authority for Attending Subsequent 'Negotiations' / 'Pre-Bid Meetings' /'Un-priced Bid Opening' / 'Price Bid Opening'] Ref: Date: To, M/s Godavari Gas Private Limited Rajahmahendravaram SUBXXXX (INDIA) LIMITED Sub: TENDER NOProcurement of Safety Allied Items for Maintenance Base Stations of Maharashtra region pipeline system. Tender No: GAIL/MU/C&P/O&M/18/48 I/We, hereby authorize the following representative(s) for attending any 'Negotiations' / 'Meetings [Pre-Bid Meeting]', 'Un- Un-priced Bid Opening', 'Price Bid Opening' and for any subsequent correspondence / communication against the above Bidding DocumentsTender Document: [1] Name & Designation Signature Phone/Cell: Fax: E-mail: ………………………………….. @ ……………………………… [2] Name & Designation Signature Phone/Cell: Fax: E-mail: ……………………………………….. @ ……………………………… We confirm that we shall be bound by all commitments made by aforementioned authorised representative(s). Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: Note: This "Letter of Authority" should be on the "letterhead" of the Firm / Bidder and should be signed by a person competent and having the 'Power of Attorney' to bind the Bidder. Not more than 'two [02] persons per Bidder' are permitted to attend "Techno-commercial / Un-priced" & "Price Bid" Openings. Bidders authorized representative is required to carry a copy of this authority letter while attending the un-priced and priced bid opening, the same shall be submitted to Godavari Gas Private LimitedGAIL. To, M/s Godavari Gas Private Limited Rajahmahendravaram SUBXXXX (INDIA) LIMITED Sub: TENDER NOProcurement of Safety Allied Items for Maintenance Base Stations of Maharashtra region pipeline system. Tender No: GAIL/MU/C&P/O&M/18/48 We understand that any 'deviation / exception' in any form may result in rejection of Bid. We, therefore, certify that we have not taken any 'exception / deviation' anywhere in the Bid and we agree that if any 'deviation / exception' is mentioned or noticed, our Bid may be rejected. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: DECLARATION REGARDING HOLIDAY/BANNING AND LIQUIDATION, COURT RECEIVERSHIP To, M/s Godavari Gas Private Limited Rajahmahendravaram SUBXXXX (INDIA) LIMITED Sub: TENDER NOProcurement of Safety Allied Items for Maintenance Base Stations of Maharashtra region pipeline system. Tender No: GAIL/MU/C&P/O&M/18/48 We hereby confirm that we arenoton „Holiday‟ are not on ‘Holiday’ by GAIL/ GGPL GAIL or Public Sector Project Management Consultant (like EIL, Mecon only due to “poor performance” or “corrupt and fraudulent practices”) or banned by Government department/ Public Sector as on due date of submission of bid. Further, we confirm that neither we nor our allied agency/(ies) (as defined in the Procedure for Action in case of Corrupt/ Fraudulent/ Collusive/ Coercive Practices) are on banning list of GAIL /GGPL or the Ministry of Petroleum and Natural Gas. We also confirm that we are not under any liquidation, court receivership or similar proceedings or 'bankruptcy'. In case it comes to the notice of GGPL GAIL that the bidder has given wrong declaration in this regard, the same shall be dealt as „‘fraudulent practices‟ practices’ and action shall be initiated as per the Procedure for action in case of Corrupt/Fraudulent/Collusive/Corrupt/ Fraudulent/ Collusive/ Coercive Practices. Further, we also confirm that in case there is any change in status of the declaration prior to award placement of contractorder or till complete execution of the order, the same will be promptly informed to GGPL GAIL by us. Place: [Signature of Authorized Signatory of Bidder] Date: Name: Designation: Seal: