Common use of Meeting Structure Clause in Contracts

Meeting Structure. The meeting structure is outlined below to ensure consistency in the process for each store: Meetings shall be held in every store on the second Tuesday or Wednesday of every month. Shop Stewards and Store Management will be scheduled to attend the meetings. Schedule members from various departments to attend meetings on a rotating basis to increase exposure of the process to all people in the store. Guests/Observers who volunteer to attend will be scheduled whenever possible to encourage employee participation. Union Representatives/LR Specialists are invited to attend the meetings. Responsibility for chairing meetings is to alternate each meeting between the Union and Management (all participants will be encouraged to take a turn as the chair). Follow up and follow through on commitments in a timely and respectful manner. Meeting minutes are to be taken, agreed to and signed off by a Shop Xxxxxxx and Management and then submitted to UFCW 1518 and OFG Head Office by the end of the following business day. **Please note, all members are encouraged to raise ideas, issues and concerns as they occur rather than wait for the meeting, so that matters can be addressed by both parties in a timely manner. ** Communication Meeting minutes are to be posted on the Union Board and Store Communications Board for all employees to read. The participants of the committee are to develop a timeline of completion for any action items that arise out of the meeting. Discussion on topics from the meeting should be followed up on in between meeting dates to ensure there is communication and follow up between the parties. Throughout the process participants are to hold each other accountable to the Shared Values and Goals by communicating concerns in this process Roll-Out A representative from both OFG and UFCW 1518 will be responsible for providing support and guidance in the roll-out of this process. This will include an initial orientation to the meeting structure, and this team will continue to be a resource to any store that requires assistance (i.e. 6 months -12 months). These representatives will review the monthly meeting minutes and follow up with specific stores if there are any questions or concerns that need to be addressed. After the initial roll-out of the Growing Our Future Meetings, further meetings will be held with Shop Stewards and Management to discuss the importance of all participants to sign off on the Values and Goals at store level.

Meeting Structure. The meeting structure is outlined below to ensure consistency in the process for each store: • Meetings shall be held in every store monthly on the second Tuesday or Wednesday of every montha mutually agreed upon date and time. • Shop Stewards and Store Management will be scheduled to attend the meetings. • Schedule members from various departments to attend meetings on a rotating basis to increase exposure of the process to all people in the store. • Guests/Observers who volunteer to attend will be scheduled whenever possible to encourage employee participation. • Union Representatives/LR Specialists are invited to attend the meetings. • Responsibility for chairing meetings is to alternate each meeting between the Union and Management (all participants will be encouraged to take a turn as the chair). • Follow up and follow through on commitments in a timely and respectful manner. • Meeting minutes are to be taken, agreed to and signed off by a Shop Xxxxxxx and Management and then submitted to UFCW 1518 and OFG Save-On-Foods Limited Partnership Head Office by the end of the following business day. **Please note, all members are encouraged to raise ideas, issues and concerns as they occur rather than wait for the meeting, so that matters can be addressed by both parties in a timely manner. ** Communication Meeting minutes are to be posted on the Union Board and Store Communications Board for all employees to read. The participants of the committee are to develop a timeline of completion for any action items that arise out of the meeting. Discussion on topics from the meeting should be followed up on in between meeting dates to ensure there is communication and follow up between the parties. Throughout the process participants are to hold each other accountable to the Shared Values and Goals by communicating concerns in this process process. Roll-Out A representative from both OFG and UFCW 1518 will be responsible for providing support and guidance in the roll-out of this process. This will include an initial orientation to the meeting structure, and this team will continue to be a resource to any store that requires assistance (i.e. 6 months -12 months). These representatives will review the monthly meeting minutes and follow up with specific stores if there are any questions or concerns that need to be addressed. After the initial roll-out of the Growing Our Future Meetings, further meetings will be held with Shop Stewards and Management to discuss the importance of all participants to sign off on the Values and Goals at store level.

Meeting Structure. The meeting structure is outlined below to ensure consistency in the process for each store: • Meetings shall be held in every store monthly on the second Tuesday or Wednesday of every montha mutually agreed upon date and time. • Shop Stewards and Store Management will be scheduled to attend the meetings. • Schedule members from various departments to attend meetings on a rotating basis to increase exposure of the process to all people in the store. • Guests/Observers who volunteer to attend will be scheduled whenever possible to encourage employee participation. • Union Representatives/LR Specialists are invited to attend the meetings. • Responsibility for chairing meetings is to alternate each meeting between the Union and Management (all participants will be encouraged to take a turn as the chair). • Follow up and follow through on commitments in a timely and respectful manner. • Meeting minutes are to be taken, agreed to and signed off by a Shop Xxxxxxx and Management and then submitted to UFCW 1518 and OFG Head Office by the end of the following business day. **Please note, all members are encouraged to raise ideas, issues and concerns as they occur rather than wait for the meeting, so that matters can be addressed by both parties in a timely manner. ** Communication Meeting minutes are to be posted on the Union Board and Store Communications Board for all employees to read. The participants of the committee are to develop a timeline of completion for any action items that arise out of the meeting. Discussion on topics from the meeting should be followed up on in between meeting dates to ensure there is communication and follow up between the parties. Throughout the process participants are to hold each other accountable to the Shared Values and Goals by communicating concerns in this process Roll-Out A representative from both OFG and UFCW 1518 will be responsible for providing support and guidance in the roll-out of this process. This will include an initial orientation to the meeting structure, and this team will continue to be a resource to any store that requires assistance (i.e. 6 months -12 months). These representatives will review the monthly meeting minutes and follow up with specific stores if there are any questions or concerns that need to be addressed. After the initial roll-out of the Growing Our Future Meetings, further meetings will be held with Shop Stewards and Management to discuss the importance of all participants to sign off on the Values and Goals at store level.