Common use of MONTHLY DATA REPORTS Clause in Contracts

MONTHLY DATA REPORTS. Contractor must retain data on requests that are filled and unfilled. The Contractor shall incorporate this data into the required Monthly Data Reports. ODHH reserves the right to request backup details to verify data in the Monthly Data Reports. (a) The Contractor shall submit each month’s Data Report to ODHH via email at the end of each month. 1. Data Elements i. Within the Monthly Data Report, requested and/or received services shall be separated as shown on the report template or as requested in subsequent communication from the Contract Administrator. ii. Services requested and received must be separated by each State of Washington Agency, Department, Administration, Division and MCUA participant. An electronic version of the report template and a list of each State of Washington state agency will be provided to Contractors at the time of Contract execution. iii. The Contractor’s Monthly Data Report must include a minimum of the following data elements. Should the following data reporting requirements change, ODHH shall give the Contractor a thirty (30) days’ notice of the specific changes. a. General Information 1. Name of the Contractor; 2. Report period (month and year); and 3. Purchaser Name (not the employee’s name, the Department or Division name) b. Appointment Information 1. Total number of Appointments with completed service; 2. Total number of requests unable to fill with an Interpreter; 3. Total number of No Shows by Clients, Employee or Service Provider, and Interpreters; (employee and service provider means the same thing) 4. Total number of Cancellations with 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 5. Total number of Cancellations without 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 6. Total hours and cost billed for Interpreter services (including No Shows/Cancellations); 7. Total hours and cost billed for Interpreter services at Deafblind rates; 8. Total hours and cost billed for Deaf Interpreters (including No Shows/Cancellations); and 9. Total amount of other fees billed such as (mileage, tolls) Parking, lodging, meals? 2. Administrative Fee (a) The Office of the Deaf and Hard of Hearing will reimburse the Contractor for each monthly report within five (5) business days. i. No payment will be made if there were no requests. However, the contractor must submit a no service report. ii. Reports are submitted using excel. One (1) report can include unlimited worksheets (tabs). Each worksheet captures data for a specific department or division requesting Interpreters. The department and/or divisions are not separated by region, only by King and non-King county. iii. One (1) to Ten (10) worksheets will be reimbursed up to $15.00 each. iv. The maximum amount of reimbursement is $300.00 per month. (b) Data reports are electronically submitted to xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xx.xxx. ODHH will then review the data and approve or reject the report. Approved data reports will automatically generate a reimbursement request. (c) Total payment for late reports will have a 10% deduction per day the report is delinquent.

MONTHLY DATA REPORTS. Section 5.2. is hereby amended by deleting the existing provision in its entirety and inserting the following in lieu thereof: 1.1. Contractor must retain data on requests that are filled and unfilled. The Contractor shall incorporate this data into the required Monthly Data Reports. ODHH has implemented an online request system, and any request submitted through the online system does not require the Contractor to submit a monthly data report. Monthly Data Reports are only required when a Purchaser submits an Interpreter Request Form, and the Contractor does not enter the form details into the system ODHH reserves the right to request backup additional details to verify data in the Monthly Data Reportsreceived. (a) The Contractor shall submit each month’s Data Report to ODHH via email at the end of each month. 1. Data Elements i. Within the Monthly Data Report, requested and/or received services shall be separated as shown on the report template or as requested in subsequent communication from the Contract Administrator. ii. Services requested and received must be separated by each State of Washington Agency, Department, Administration, Division and MCUA participant. An electronic version of the report template and a list of each State of Washington state agency will be provided to Contractors at the time of Contract execution. iii. The Contractor’s Monthly Data Report must include a minimum of the following data elements. Should the following data reporting requirements change, ODHH shall give the Contractor a thirty (30) days’ notice of the specific changes. a. General Information 1. Name of the Contractor; 2. Report period (month and year); and 3. Purchaser Name (not the employee’s name, the Department or Division name) b. Appointment Information 1. Total number of Appointments with completed service; 2. Total number of requests unable to fill with an Interpreter; 3. Total number of No Shows by Clients, Employee or Service Provider, and Interpreters; (employee and service provider means the same thing) 4. Total number of Cancellations with 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 5. Total number of Cancellations without 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 6. Total hours and cost billed for Interpreter services (including No Shows/Cancellations); 7. Total hours and cost billed for Interpreter services at Deafblind rates; 8. Total hours and cost billed for Deaf Interpreters (including No Shows/Cancellations); and 9. Total amount of other fees billed such as (mileage, tolls) Parking, lodging, meals? 2. Administrative Fee (a) The Office of the Deaf and Hard of Hearing will reimburse the Contractor for each monthly report within five (5) business days. i. No payment will be made if there were no requests. However, the contractor must submit a no service report. ii. Reports are submitted using excel. One (1) report can include unlimited worksheets (tabs). Each worksheet captures data for a specific department or division requesting Interpreters. The department and/or divisions are not separated by region, only by King and non-King county. iii. One (1) to Ten (10) worksheets will be reimbursed up to $15.00 each. iv. The maximum amount of reimbursement is $300.00 per month. (b) Data reports are electronically submitted to xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xx.xxx. ODHH will then review the data and approve or reject the report. Approved data reports will automatically generate a reimbursement request. (c) Total payment for late reports will have a 10% deduction per day the report is delinquent.

MONTHLY DATA REPORTS. Contractor must retain data on requests that are filled and unfilled. The Contractor shall incorporate this data into the required Monthly Data Reports. ODHH reserves the right to request backup additional details to verify data in the Monthly Data Reports. (a) The Contractor shall submit each month’s Data Report to ODHH via email at the end of each month. 1. Data Elements i. Within the Monthly Data Report, requested and/or received services shall be separated as shown on the report template or as requested in subsequent communication from the Contract Administrator. ii. Services requested and received must be separated by each State of Washington Agency, Department, Administration, Division and MCUA participant. An electronic version of the report template and a list of each State of Washington state agency will be provided to Contractors at the time of Contract execution. iii. The Contractor’s Monthly Data Report must include a minimum of the following data elements. Should the following data reporting requirements change, ODHH shall give the Contractor a thirty (30) days’ notice of the specific changes. a. General Information 1. Name of the Contractor; 2. Report period (month and year); and 3. Purchaser Name (not the employee’s name, the Department or Division name) b. Appointment Information 1. Total number of Appointments with completed service; 2. Total number of requests unable to fill with an Interpreter; 3. Total number of No Shows by Clients, Employee or Service Provider, and Interpreters; (employee and service provider means the same thing) 4. Total number of Cancellations with 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 5. Total number of Cancellations without 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 6. Total hours and cost billed for Interpreter services (including No Shows/Cancellations); 7. Total hours and cost billed for Interpreter services at Deafblind rates; 8. Total hours and cost billed for Deaf Interpreters (including No Shows/Cancellations); and 9. Total amount of other fees billed such as (mileage, tolls) Parking, parking, lodging, meals? 2. Administrative Fee (a) The Office of the Deaf and Hard of Hearing will reimburse the Contractor for each monthly report within five (5) business days. i. No payment will be made if there were no requests. However, the contractor Contractor must submit a no service report. ii. Reports are submitted using excel. One (1) report can include unlimited worksheets (tabs). Each worksheet captures data for a specific department or division requesting Interpreters. The department and/or divisions are not separated by region, only by King and nonNon-King countyCounty. iii. One (1) to Ten (10) worksheets will be reimbursed up to $15.00 each. iv. The maximum amount of reimbursement is $300.00 per month. (b) Data reports are electronically submitted to xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xx.xxx. ODHH will then review the data and approve or reject the report. Approved data reports will automatically generate a reimbursement request. (c) Total payment for late reports will have a 10% deduction per day the report is delinquent.

MONTHLY DATA REPORTS. Section 5.2. is hereby amended by deleting the existing provision in its entirety and inserting the following in lieu thereof: 1.1. Contractor must retain data on requests that are filled and unfilled. The Contractor shall incorporate this data into the required Monthly Data Reports. ODHH has implemented an online request system, and any request submitted through the online system does not require the Contractor to submit a monthly data report. Monthly Data Reports are only required when a Purchaser submits an Interpreter Request Form, and the Contractor does not enter the form details into the system ODHH reserves the right to request backup additional details to verify data in the Monthly Data Reportsreceived. (a) The Contractor shall submit each month’s Data Report to ODHH via email at the end of each month. 1. Data Elements i. Within the Monthly Data Report, requested and/or received services shall be separated as shown on the report template or as requested in subsequent communication from the Contract Administrator. ii. Services requested and received must be separated by each State of Washington Agency, Department, Administration, Division and MCUA participant. An electronic version of the report template and a list of each State of Washington state agency will be provided to Contractors at the time of Contract execution. iii. The Contractor’s Monthly Data Report must include a minimum of the following data elements. Should the following data reporting requirements change, ODHH shall give the Contractor a thirty (30) days’ notice of the specific changes. a. General Information 1. Name of the Contractor; 2. Report period (month and year); and 3. Purchaser Name (not the employee’s name, the Department or Division name) b. Appointment Information 1. Total number of Appointments with completed service; 2. Total number of requests unable to fill with an Interpreter; 3. Total number of No Shows by Clients, Employee or Service Provider, and Interpreters; (employee and service provider means the same thing) 4. Total number of Cancellations with 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 5. Total number of Cancellations without 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 6. Total hours and cost billed for Interpreter services (including No Shows/Cancellations); 7. Total hours and cost billed for Interpreter services at Deafblind rates;; Master Contract No. 02120 Amendment No. 02 8. Total hours and cost billed for Deaf Interpreters (including No Shows/Cancellations); and 9. Total amount of other fees billed such as (mileage, tolls) Parking, lodging, meals? 2. Administrative Fee (a) The Office of the Deaf and Hard of Hearing will reimburse the Contractor for each monthly report within five (5) business days. i. No payment will be made if there were no requests. However, the contractor must submit a no service report. ii. Reports are submitted using excel. One (1) report can include unlimited worksheets (tabs). Each worksheet captures data for a specific department or division requesting Interpreters. The department and/or divisions are not separated by region, only by King and non-King county. iii. One (1) to Ten (10) worksheets will be reimbursed up to $15.00 each. iv. The maximum amount of reimbursement is $300.00 per month. (b) Data reports are electronically submitted to xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xx.xxx. ODHH will then review the data and approve or reject the report. Approved data reports will automatically generate a reimbursement request. (c) Total payment for late reports will have a 10% deduction per day the report is delinquent.

MONTHLY DATA REPORTS. Section 5.2. is hereby amended by deleting the existing provision in its entirety and inserting the following in lieu thereof: 1.1. Contractor must retain data on requests that are filled and unfilled. The Contractor shall incorporate this data into the required Monthly Data Reports. ODHH has implemented an online request system, and any request submitted through the online system does not require the Contractor to submit a monthly data report. Monthly Data Reports are only required when a Purchaser submits an Interpreter Request Form, and the Contractor does not enter the form details into the system. ODHH reserves the right to request backup additional details to verify data in the Monthly Data Reportsreceived. (a) The Contractor shall submit each month’s Data Report to ODHH via email at the end of each month. 1. Data Elements i. Within the Monthly Data Report, requested and/or received services shall be separated as shown on the report template or as requested in subsequent communication from the Contract Administrator. ii. Services requested and received must be separated by each State of Washington Agency, Department, Administration, Division and MCUA participant. An electronic version of the report template and a list of each State of Washington state agency will be provided to Contractors at the time of Contract execution. iii. The Contractor’s Monthly Data Report must include a minimum of the following data elements. Should the following data reporting requirements change, ODHH shall give the Contractor a thirty (30) days’ written notice of the specific changes. a. General Information 1. Name of the Contractor; 2. Report period (month and year); and 3. Purchaser Name (not the employee’s name, the Department or Division name) b. Appointment Information 1. Total number of Appointments with completed service; 2. Total number of requests unable to fill with an Interpreter; 3. Total number of No Shows by Clients, Employee or Service Provider, and Interpreters; (employee and service provider means the same thing) 4. Total number of Cancellations with 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 5. Total number of Cancellations without 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 6. Total hours and cost billed for Interpreter services (including No Shows/Cancellations); 7. Total hours and cost billed for Interpreter services at Deafblind rates; 8. Total hours and cost billed for Deaf Interpreters (including No Shows/Cancellations); and 9. Total amount of other fees billed such as (mileage, tolls) Parking, lodging, meals? 2. Administrative Fee (a) The Office of the Deaf and Hard of Hearing will reimburse the Contractor for each monthly report within five (5) business days. i. No payment will be made if there were no requests. However, the contractor must submit a no service report. ii. Reports are submitted using excel. One (1) report can include unlimited worksheets (tabs). Each worksheet captures data for a specific department or division requesting Interpreters. The department and/or divisions are not separated by region, only by King and non-King county. iii. One (1) to Ten (10) worksheets will be reimbursed up to $15.00 each. iv. The maximum amount of reimbursement is $300.00 per month. (b) Data reports are electronically submitted to xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xx.xxx. ODHH will then review the data and approve or reject the report. Approved data reports will automatically generate a reimbursement request. (c) Total payment for late reports will have a 10% deduction per day the report is delinquent.

MONTHLY DATA REPORTS. Contractor must retain data on requests that are filled and unfilled. The Contractor shall incorporate this data into the required Monthly Data Reports. ODHH reserves the right to request backup additional details to verify data in the Monthly Data Reports. (a) The Contractor shall submit each month’s Data Report to ODHH via email at the end of each month. 1. Data Elements i. Within the Monthly Data Report, requested and/or received services shall be separated as shown on the report template or as requested in subsequent communication from the Contract Administrator. ii. Services requested and received must be separated by each State of Washington Agency, Department, Administration, Division and MCUA participant. An electronic version of the report template and a list of each State of Washington state agency will be provided to Contractors at the time of Contract execution. iii. The Contractor’s Monthly Data Report must include a minimum of the following data elements. Should the following data reporting requirements change, ODHH shall give the Contractor a thirty (30) days’ notice of the specific changes. a. General Information 1. Name of the Contractor; 2. Report period (month and year); and 3. Purchaser Name (not the employee’s name, the Department or Division name) b. Appointment Information 1. Total number of Appointments with completed service; 2. Total number of requests unable to fill with an Interpreter; 3. Total number of No Shows by Clients, Employee or Service Provider, and Interpreters; (employee and service provider means the same thing) 4. Total number of Cancellations with 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 5. Total number of Cancellations without 48 business hours’ or more notice by Clients, Employee or Service Provider, and Interpreters; 6. Total hours and cost billed for Interpreter services (including No Shows/Cancellations); 7. Total hours and cost billed for Interpreter services at Deafblind rates; 8. Total hours and cost billed for Deaf Interpreters (including No Shows/Cancellations); and 9. Total amount of other fees billed such as (mileage, tolls) Parking, parking, lodging, meals? 2. Administrative Fee (a) The Office of the Deaf and Hard of Hearing will reimburse the Contractor for each monthly report month within five (5) business days. i. No payment will be made if there were no requests. However, the contractor must submit a no service report. ii. Reports are submitted using excel. One (1) report can include unlimited worksheets (tabs). Each worksheet captures data for a specific department or division requesting Interpreters. The department and/or divisions are not separated by region, only by King and nonNon-King countyCounty. iii. One (1) to Ten (10) worksheets will be reimbursed up to $15.00 each. iv. The maximum amount of reimbursement is $300.00 per month. (b) Data reports are electronically submitted to xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xx.xxx. ODHH will then review the data and approve or reject the report. Approved data reports will automatically generate a reimbursement request. (c) Total payment for late reports will have a 10% deduction per day the report is delinquent.