Common use of No Secret Files Clause in Contracts

No Secret Files. Only one (1) official personnel file and supervisory file shall be maintained for an employee, though copies of district-related personnel records may be maintained at the district level. No secret personnel file or any other secret file will be kept for any employee. This does not preclude the Employer from maintaining additional files that may include, but are not limited to attendance files, payroll files, medical files and legal defense files. Supervisors may maintain a supervisory file containing notes on an employee’s job performance for the purpose of preparing performance evaluations or for corrective action. Following completion of the annual performance evaluation, the previous year’s job performance information shall be removed from the supervisory file and provided to the employee unless the Employer determines that circumstances warrant otherwise. Upon request by the employee, the supervisor will share why the materials were not removed from the supervisory file. Medical files will be kept separate and confidential in accordance with state and federal law.

No Secret Files. ‌ Only one (1) official personnel file and supervisory file shall be maintained for an employee, though copies of district-related personnel records may be maintained at the district level. No secret personnel file or any other secret file will be kept for any employee. This does not preclude the Employer from maintaining additional files that may include, but are not limited to attendance files, payroll files, medical files and legal defense files. Supervisors may maintain a supervisory file containing notes on an employee’s job performance for the purpose of preparing performance evaluations or for corrective action. Following completion of the annual performance evaluation, the previous year’s job performance information shall be removed from the supervisory file and provided to the employee unless the Employer determines that circumstances warrant otherwise. Upon request by the employee, the supervisor will share why the materials were not removed from the supervisory file. Medical files will be kept separate and confidential in accordance with state and federal law.