Common use of Non-municipalities Clause in Contracts

Non-municipalities. Grantees that are not municipalities must adhere to the following standards in the event that duties assigned to Grantee are to be subcontracted out to a third party: i. Any services or materials that are expected to cost $100,000 or more must undergo a formal notice and bidding process consistent with the standards set forth under Minn. Stat. ch. 16B. ii. Services or materials that are expected to cost between $25,000 and $99,999 must be competitively awarded based on a minimum of three verbal quotes or bids. iii. Services or materials that are expected to cost between $10,000 and $24,999 must be competitively awarded based on a minimum of two verbal quotes or bids or awarded to a targeted vendor. iv. Grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through the following entities are used when possible: 1) Minnesota Department of Administration’s Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List (xxxx://xxx.xxx.xxxxx.xxxxx.xx.xx/process/search/); 2) Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program (xxxxx://xxxxx.xxxx.xxxxx.xx.xx/); or 3) Small Business Certification Program through Hennepin County, Xxxxxx County, and City of St. Xxxx: Central Certification Program (xxxxx://xxx.xxxxxx.xxx/departments/human-rights-equal-economic- opportunity/contract-compliance-business-development/central. v. Grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, awarding and administration of contracts. vi. Grantee must maintain support documentation of the purchasing or bidding process utilized to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. vii. Notwithstanding parts (i) through (iv) above, MDH may waive the formal bidding process requirements when: • Vendors included in response to a competitive grant request for proposal process were approved and incorporated as an approved work plan for the grant agreement or • There is only one legitimate or practical source for such materials or services and Grantee has established that the vendor is charging a fair and reasonable price. viii. Projects that involve construction work of $25,000 or more, are subject to applicable prevailing wage laws, including those under Minn. Stat. §§ 177.41 through 177.44. ix. Grantee must not contract with vendors who are suspended or debarred in Minnesota. The list of debarred vendors is available at: xxxx://xxx.xxx.xxxxx.xxxxx.xx.xx/xxxxxxxxxxxxxx.xxx.

Non-municipalities. Grantees that are not municipalities must adhere to the following standards in the event that duties activities assigned to Grantee are to be subcontracted out to a third party: i. Any services or materials that are expected to cost $100,000 or more must undergo a formal notice and bidding process consistent with the standards set forth under Minn. Stat. ch. 16B. ii. Services or materials that are expected to cost between $25,000 and $99,999 must be competitively awarded based on a minimum of three verbal quotes or bids. iii. Services or materials that are expected to cost between $10,000 and $24,999 must be competitively awarded based on a minimum of two verbal quotes or bids or awarded to a targeted vendor. iv. Grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through the following entities are used when possible: 1) Minnesota Department of Administration’s Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List (xxxx://xxx.xxx.xxxxx.xxxxx.xx.xx/process/search/); 2) Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program (xxxxx://xxxxx.xxxx.xxxxx.xx.xx/); or 3) Small Business Certification Program through Hennepin County, Xxxxxx County, and City of St. Xxxx: Central Certification Program (xxxxx://xxx.xxxxxx.xxx/departments/human-rights-equal-economic- opportunity/contract-compliance-business-development/central. v. Grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, awarding and administration of contracts. vi. Grantee must maintain support documentation of the purchasing or bidding process utilized to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. vii. Notwithstanding parts (i) through (iv) above, MDH may waive the formal bidding process requirements when: • Vendors included in response to a competitive grant request for proposal process were approved and incorporated as an approved work plan for the grant agreement or • There is only one legitimate or practical source for such materials or services and Grantee has established that the vendor is charging a fair and reasonable price. viii. Projects that involve construction work of $25,000 or more, are subject to applicable prevailing wage laws, including those under Minn. Stat. §§ 177.41 through 177.44. ix. Grantee must not contract with vendors who are suspended or debarred in Minnesota. The list of debarred vendors is available at: xxxx://xxx.xxx.xxxxx.xxxxx.xx.xx/xxxxxxxxxxxxxx.xxx.