Common use of Official Employment File Clause in Contracts

Official Employment File. Access to File (a) The College shall keep only one Official Employment File of every Faculty Member in its employ. The Official Employment File shall be made available to the Faculty Member for viewing during regular business hours. A copy of the total contents of the File shall also be made available to the Faculty Member’s Union representative upon presentation of a letter signed by the Faculty Member and authorizing the Union representative to view the File. (b) The Faculty Member, or the Union representative authorized in accordance with clause 24.1 (a), shall be given a copy of any or all of the contents of the Official Employment File if requested after the viewing. If so requested by the College, costs associated with duplication shall be borne by the Union or the Faculty Member, according to who requests the copies. The costs shall be limited to the cost of paper and machine costs. (c) The Official Employment File shall be kept at the Central Office of the College. If a Faculty Member or Union representative authorized in accordance with clause 24.1 (a), requests to review the Official Employment File at a Campus, the College shall make a copy of the total contents of the File available within a reasonable period of time. Where such request to review the Official Employment File at a Campus has been made and the transfer of the copy of the total contents of the File to the Campus takes more than two (2) days, time limits specified in Article 11: Complaint, Grievance and Arbitration Procedure shall be extended by a period equivalent to any time in excess of the two (2) days.

Official Employment File. Access to File (a) The College shall keep only one Official Employment File of every Faculty Member Employee in its employ. The Official Employment File shall be made available to the Faculty Member Employee for viewing during regular business hours. A copy of the total contents of the File shall also be made available to the Faculty MemberEmployee’s Union representative upon presentation of a letter signed by the Faculty Member Employee and authorizing the Union representative to view the File. (b) The Faculty MemberEmployee, or the Union representative authorized in accordance with clause 24.1 (a), shall be given a copy of any or all of the contents of the Official Employment File if requested after the viewing. If so requested by the College, costs associated with duplication shall be borne by the Union or the Faculty MemberEmployee, according to who requests the copies. The costs shall be limited to the cost of paper and machine costs. (c) The Official Employment File shall be kept at the Central Office of the College. If a Faculty Member an Employee or Union representative representative, authorized in accordance with clause 24.1 (a), requests to review the Official Employment File at a Campus, the College shall make a copy of the total contents of the File available within a reasonable period of time. Where such request to review the Official Employment File at a Campus has been made and the transfer of the copy of the total contents of the File to the Campus takes more than two (2) days, time limits specified in Article 11: Complaint, Grievance and Arbitration Procedure shall be extended by a period equivalent to any time in excess of the two (2) days.time

Official Employment File. Access to File (a) The College shall keep only one Official Employment File of every Faculty Member Employee in its employ. The Official Employment File shall be made available to the Faculty Member Employee for viewing during regular business hours. A copy of the total contents of the File shall also be made available to the Faculty MemberEmployee’s Union representative upon presentation of a letter signed by the Faculty Member Employee and authorizing the Union representative to view the File. (b) The Faculty MemberEmployee, or the Union representative authorized in accordance with clause 24.1 (a), shall be given a copy of any or all of the contents of the Official Employment File if requested after the viewing. If so requested by the College, costs associated with duplication shall be borne by the Union or the Faculty MemberEmployee, according to who requests the copies. The costs shall be limited to the cost of paper and machine costs. (c) The Official Employment File shall be kept at the Central Office of the College. If a Faculty Member an Employee or Union representative representative, authorized in accordance with clause 24.1 (a), requests to review the Official Employment File at a Campus, the College shall make a copy of the total contents of the File available within a reasonable period of time. Where such request to review the Official Employment File at a Campus has been made and the transfer of the copy of the total contents of the File to the Campus takes more than two (2) days, time limits specified in Article 11: Complaint, Grievance and Arbitration Procedure shall be extended by a period equivalent to any time in excess of the two (2) days.: