Common use of Opening and Evaluation Process Clause in Contracts

Opening and Evaluation Process. 15.1 From the time the Proposals are opened to the time the Contract is awarded, the Bidders should not contact the Employer on any matter related to its Technical and/or Financial Proposal. From the time the Proposals are opened to the time the Contract is awarded, any effort by Bidders to influence the Employer in the examination, evaluation, ranking of Proposals, and recommendation for award of Contract may result in the rejection of the Bidders’ Proposal. 15.2 The Employer will constitute a Tender Evaluation Committee (TEC), which will carry out the evaluation process. 15.3 Online Bid opening shall be carried out in two stages. Firstly, 'Technical Bid' of all the online Bids received shall be opened on the date and time mentioned in Section – III: Bid Data Sheet. 'Financial Bid' of those Bidders whose Technical Bid has been determined to be responsive and on evaluation fulfils the criteria as stipulated in the tender document, shall be opened on a subsequent date, which will be notified to such Bidders. In the event of the specified date for the submission of bids being declared a holiday for the Employer, the Bids will be opened at the appointed time and location on the next working day. Bids for which a notice of withdrawal has been submitted in accordance with clause - 14 above shall not be opened. 15.4 The TEC shall evaluate the Technical Proposals on the basis of their responsiveness to the ToR and by applying the eligibility & evaluation criteria, sub-criteria specified in clauses 3 and 16 of ITB. In the first stage of evaluation, a Proposal shall be rejected if it is found deficient or found not meeting the minimum eligibility criteria as mentioned in clauses 3 and 16 of ITB. Only responsive Proposals shall be further taken up for evaluation. 15.4.1 A Bid shall be considered responsive only if: (a) It is received by the Bid submission date and time including any extension thereof, pursuant to clause – 11 above; (b) It is accompanied by the EMD & Tender Fee as specified in clauses 6.1 & 6.2 above; (c) It is received in the forms specified in Section - IV (Technical Proposal) and in Section - V (Financial Proposal). All the information shall be furnished by the Bidder in the requisite Forms sought in Section - IV. Failure to submit the requisite Forms shall be treated as non- responsive and no further clarification shall be sought in this regard; (d) It does not contain any condition or qualification or suggestion; and (e) It fulfils the eligibility & qualification criteria stipulated in clauses 3 and 16 of ITB. 15.5 After ascertaining the responsiveness of the bid, evaluation of each responsive Bid will be done as per clause 16.2 below. To assist in the examination, evaluation, and comparison of the bids, and qualification of the Bidders, the Employer may, at its discretion, ask any Bidder for a clarification of its bid, giving a reasonable time for response. Employer however, is not bound to accept the clarification submitted by the Bidder if found irrelevant. The Employer’s request for clarification and the response shall be in writing. 15.6 The Employer shall inform the Bidders, whose Technical Bids are found responsive and on evaluation fulfils the criteria stipulated in the tender document, of the Date, Time and Place of opening of the Financial Bids. The Bidders so informed, or their representative, may attend the meeting of online opening of Financial Bids. 15.7 At the time of the online opening of the Financial Bids, the names of the technically qualified Bidders along with the Bid prices, the total amount of each Bid, and such other details as the Employer may consider appropriate will be announced by the Employer at the time of Bid opening. 15.8 The Bidder may, if deemed necessary by him, send a representative to attend the financial bid opening. Such representative shall have a letter of authorization from the Bidder to attend the bid opening on its behalf.

Opening and Evaluation Process. 15.1 14.1 All bids received by due date will be opened in the presence of the Bidders or their authorised representative who-so-ever wishes to attend. Absence of the Bidders or their authorised representatives, however, shall not obstruct or prevent the opening of the bids in any way. The Bidders or their authorised representatives, who are present at the time of opening of bids, shall sign in a register to record their presence. During opening of bids, authorised representative of the Employer will read out the names of the Bidders who have submitted the bids. 14.2 If the deadline specified falls on a Government holiday, the deadline shall stand extended automatically to the next working day. 14.3 From the time the Proposals bids are opened to the time the Contract is awarded, the Bidders should not contact the Employer on any matter related to its Technical and/or and / or Financial Proposal. From the time the Proposals are opened to the time the Contract is awarded, any Any effort by Bidders to influence the Employer in the examination, evaluation, ranking of Proposalsbids, and recommendation for award of Contract may result in the rejection of the Bidders’ Proposal. 15.2 14.4 The Employer will constitute a Tender Evaluation Committee (TEC), ) which will carry out the evaluation process. 15.3 Online Bid opening shall be carried out in two stages. Firstly, 'Technical Bid' of all the online Bids received shall be opened on the date and time mentioned in Section – III: Bid Data Sheet. 'Financial Bid' of those Bidders whose Technical Bid has been determined to be responsive and on evaluation fulfils the criteria as stipulated in the tender document, shall be opened on a subsequent date, which will be notified to such Bidders. In the event of the specified date for the submission of bids being declared a holiday for the Employer, the Bids will be opened at the appointed time and location on the next working day. Bids for which a notice of withdrawal has been submitted in accordance with clause - 14 above shall not be opened. 15.4 14.5 The TEC shall evaluate the Technical Proposals submission against RFQ invitation on the basis of their responsiveness to the ToR Scope of Work and by applying the eligibility & evaluation criteria, sub-criteria specified in clauses 3 and 16 of ITBClause 16. In the first stage of evaluation, a Proposal Bid shall be rejected if it is found deficient or found not meeting the minimum eligibility criteria & qualification criteria as mentioned in clauses 3 Clause 7 and 16 of ITBClause 16. Only responsive Proposals bids shall be further taken up for evaluation. 15.4.1 A Bid shall be considered responsive only if: (a) It is 14.6 All the bids received by the Employer after the specified Bid submission Submission date and & time including or any extension thereof, pursuant to clause – 11 above; (b) It is accompanied by the EMD & Tender Fee as specified in clauses 6.1 & 6.2 above; (c) It is received in the forms specified in Section - IV (Technical Proposal) shall not be considered for evaluation and in Section - V (Financial Proposal). All the information shall be furnished by the Bidder in the requisite Forms sought in Section - IV. Failure to submit the requisite Forms shall be treated as non- responsive and no further clarification shall be sought in this regard; (d) It does not contain any condition or qualification or suggestion; and (e) It fulfils the eligibility & qualification criteria stipulated in clauses 3 and 16 of ITBsummarily rejected. 15.5 After ascertaining 14.7 During the responsiveness process of the bid, evaluation of each responsive Bid will be done as per clause 16.2 below. To assist in the examination, evaluation, and comparison of the bids, and qualification of the Bidders, the Employer maymay request the Bidders to furnish the necessary clarifications expeditiously by post / courier / fax / e-mail or by any other fastest means of communication to the Employer. After evaluation, at its discretion, ask any Bidder for a clarification of its bid, giving a reasonable time for response. Employer however, is not bound to accept the clarification submitted by the Bidder if found irrelevant. The Employer’s request for clarification and the response only shortlisted Bidders shall be in writinginvited for further process of selection. 15.6 The Employer shall inform the Bidders, whose Technical Bids are found responsive and on evaluation fulfils the criteria stipulated in the tender document, of the Date, Time and Place of opening of the Financial Bids. The Bidders so informed, or their representative, may attend the meeting of online opening of Financial Bids. 15.7 At the time of the online opening of the Financial Bids, the names of the technically qualified Bidders along with the Bid prices, the total amount of each Bid, and such other details as the Employer may consider appropriate will be announced by the Employer at the time of Bid opening. 15.8 The Bidder may, if deemed necessary by him, send a representative to attend the financial bid opening. Such representative shall have a letter of authorization from the Bidder to attend the bid opening on its behalf.

Opening and Evaluation Process. 15.1 From the time the Proposals are opened to the time the Contract is awarded, the Bidders should not contact the Employer on any matter related to its Technical and/or Financial Proposal. From the time the Proposals Bids are opened to the time the Contract is awarded, any effort by Bidders to influence the Employer Owner in the examination, evaluation, ranking of ProposalsBids, and recommendation for award of Contract may result in the rejection of the Bidders’ ProposalBid. 15.2 The Employer Owner will constitute a Tender Evaluation Committee (TEC), ) which will carry out the evaluation process. 15.3 Online Bid opening shall be carried out in two stages. Firstly, 'Technical Bid' of all the online Bids received shall be opened on the date and time mentioned in Section – Section–III: Bid Data Sheet. 'Financial Bid' of those Bidders whose Technical Bid has been determined to be responsive and on evaluation fulfils the criteria as stipulated in the tender documentTender Document, shall be opened on a subsequent date, which will be notified to such Bidders. In the event of the specified date for the submission of bids Bid Submission Date being declared a holiday for the EmployerOwner, the Bids will be opened at the appointed time and location on the next working day. Bids for which a notice of withdrawal has been submitted in accordance with clause Clause - 14 above shall not be opened. 15.4 The TEC shall evaluate the Technical Proposals Bids based on the basis of their responsiveness to the ToR Terms of Reference and by applying the eligibility & evaluation criteria, sub-criteria and sub- criteria specified in clauses 3 and 16 of ITBClause - 16. In the first stage of evaluation, a Proposal Bid shall be rejected if it is found deficient or found not meeting the minimum eligibility criteria as mentioned in clauses Clause - 3 and Clause - 16 of ITB. Only responsive Proposals Bids shall be further taken up for further evaluation. 15.4.1 . A Bid shall be considered responsive only if: (a) It is received by the Bid submission date Submission Date and time including any extension thereof, pursuant to clause – 11 above;Clause - 11. (b) It is accompanied by the EMD & Tender Fee as specified in clauses Clause 6.1 & 6.2 above; (c) It is received in the forms specified in Section - IV (Technical ProposalBid) and in Section - V (Financial ProposalBid). All the information shall be furnished by the Bidder in the requisite Forms sought in Section - IV. Failure to submit the requisite Forms shall be treated as non- responsive and no further clarification shall be sought in this regard; (d) It does not contain any condition or qualification or suggestion; andsuggestion or submission. (e) It fulfils the eligibility & qualification criteria stipulated in clauses Clause 3 and 16 Clause 16.1 of ITB. 15.5 After ascertaining the responsiveness of the bid, evaluation of each responsive Bid will be done as per clause 16.2 below. To assist in the examination, evaluation, and comparison of the bidsBids, and qualification of the Bidders, the Employer Owner may, at its discretion, ask any Bidder for a clarification of its bid, giving a reasonable time for response. Employer Owner, however, is not bound to accept the clarification submitted by the Bidder if found irrelevant. The EmployerOwner’s request for clarification and the response from the Bidder shall be in writing. 15.6 The Employer Owner shall inform the Bidders, whose Technical Bids are found responsive and on evaluation fulfils the eligibility criteria stipulated in the tender documentTender Document, of the Date, Time Time, and Place of opening of the Financial Bids. The Bidders so informed, or their representative, may attend the meeting of online opening of Financial Bids. 15.7 At the time of the online opening of the ‘Financial Bids’, the names of the technically qualified Bidders Bidders, whose Bids were found responsive along with the Bid prices, the total amount of each Bid, and such other details as the Employer Owner may consider appropriate will be announced by the Employer at the time of Bid openingOwner. 15.8 The Bidder may, if deemed necessary by him, send a representative to attend the financial bid Financial Bid opening. Such representative shall have a letter of authorization from the Bidder to attend the bid opening on its behalf.

Opening and Evaluation Process. 15.1 From the time the Proposals are opened to the time the Contract is awarded, the Bidders should not contact the Employer on any matter related to its Technical and/or Financial Proposal. From the time the Proposals Bids are opened to the time the Contract is awarded, any effort by Bidders to influence the Employer Owner in the examination, evaluation, ranking of ProposalsBids, and recommendation for award of Contract may result in the rejection of the Bidders’ ProposalBid. 15.2 The Employer Owner will constitute a Tender Evaluation Committee (TEC), ) which will carry out the evaluation process. 15.3 Online Bid opening shall be carried out in two stages. Firstly, 'Technical Bid' of all the online Bids received shall be opened on the date and time mentioned in Section – Section–III: Bid Data Sheet. 'Financial Bid' of those Bidders whose Technical Bid has been determined to be responsive and on evaluation fulfils the criteria as stipulated in the tender documentTender Document, shall be opened on a subsequent date, which will be notified to such Bidders. In the event of the specified date for the submission of bids Bid Submission Date being declared a holiday for the EmployerOwner, the Bids will be opened at the appointed time and location on the next working day. Bids for which a notice of withdrawal has been submitted in accordance with clause Clause - 14 above shall not be opened. 15.4 The TEC shall evaluate the Technical Proposals Bids based on the basis of their responsiveness to the ToR Terms of Reference and by applying the eligibility & evaluation criteria, sub-criteria and sub- criteria specified in clauses 3 and 16 of ITBClause - 16. In the first stage of evaluation, a Proposal Bid shall be rejected if it is found deficient or found not meeting the minimum eligibility criteria as mentioned in clauses Clause - 3 and Clause - 16 of ITB. Only responsive Proposals Bids shall be further taken up for further evaluation. 15.4.1 . A Bid shall be considered responsive only if: (a) It is received by the Bid submission date Submission Date and time including any extension thereof, pursuant to clause – 11 above;Clause - 11. (b) It is accompanied by the EMD & Tender Fee as specified in clauses Clause 6.1 & 6.2 above;. (c) It is received in the forms specified in Section - IV (Technical ProposalBid) and in Section - V (Financial ProposalBid). All the information shall be furnished by the Bidder in the requisite Forms sought in Section - IV. Failure to submit the requisite Forms shall be treated as non- responsive and no further clarification shall be sought in this regard;. (d) It does not contain any condition or qualification or suggestion; andsuggestion or submission. (e) It fulfils the eligibility & qualification criteria stipulated in clauses Clause 3 and 16 Clause 16.1 of ITB. 15.5 After ascertaining the responsiveness of the bid, evaluation of each responsive Bid will be done as per clause 16.2 below. To assist in the examination, evaluation, and comparison of the bids, and qualification of the Bidders, the Employer may, at its discretion, ask any Bidder for a clarification of its bid, giving a reasonable time for response. Employer however, is not bound to accept the clarification submitted by the Bidder if found irrelevant. The Employer’s request for clarification and the response shall be in writingClause 16. 15.6 The Employer shall inform the Bidders, whose Technical Bids are found responsive and on evaluation fulfils the criteria stipulated in the tender document, of the Date, Time and Place of opening of the Financial Bids. The Bidders so informed, or their representative, may attend the meeting of online opening of Financial Bids. 15.7 At the time of the online opening of the Financial Bids, the names of the technically qualified Bidders along with the Bid prices, the total amount of each Bid, and such other details as the Employer may consider appropriate will be announced by the Employer at the time of Bid opening. 15.8 The Bidder may, if deemed necessary by him, send a representative to attend the financial bid opening. Such representative shall have a letter of authorization from the Bidder to attend the bid opening on its behalf.