Common use of Operation Costs Clause in Contracts

Operation Costs. Usage Costs - This allowance is for rent or lease costs incurred and paid by your agency. You are reimbursed for rent or lease payments allocated to the Nutrition Program at the current per meal rate ($0.463) for monthly meals served up to your budgeted allocation. If you share building or housing costs with other programs you must be able to verify and document how you pro-rate the amount charged to the Nutrition Program. Some sites do not pay rent or lease and are not budgeted for this line item. Overhead - This category is an allowance for utilities (heating/electricity, telephone, janitorial services, and office supplies, printing, water softener or pest control) needed to support your nutrition site, incurred and paid by your agency. You are reimbursed at the current per meal overhead rate ($0.183) for monthly meals served up to your budgeted allocation. If the costs are shared with other programs, you must be able to verify how you pro-rate the amount charged to the Nutrition Program. Some sites are not budgeted for this line item. Site Transportation - Most sites use the Outreach Transportation line item (See next line item). Some sites transport seniors to and from the nutrition program with their own van, bus or car. You can only claim for expenses paid out in the report month. A daily transportation log of who is picked up and returned, and mileage claimed must be available for verification. Private transportation by persons in their own vehicles are not reimbursable expenses unless all automobile insurance requirements, including assigning the County and the Sponsoring Agency as "other insured" on the driver's certificate of insurance are met. In some cases, a commercial driver's license is also necessary for the driver of an agency's bus, van or car. Outreach Transportation - This allowance is negotiated with the contractor to transport seniors who are eligible to receive Outreach Transportation Services. Unless your agency is contracting directly for Outreach Transportation Services, this amount is entered into your budget and is part of the County Nutrition Outreach Contract that pools all Outreach allowances. You do not deduct for this line item if you are part of the County Attachment C-13 Budget Summary & Payment Provisions FY 2012-2013 Outreach Pool. The amount is deducted from your budget in Line Item 6, "Other Deductible" (See Below). You will receive a copy of the Outreach expenses that are deducted from your portion of the pool each month for rides to and from your site and are paid directly by the County each month. Only senior nutrition participants are able to have their rides reimbursed. DRAFT

Operation Costs. Usage Costs - This allowance is for rent or lease costs incurred and paid by your agency. You are reimbursed for rent or lease payments allocated to the Nutrition Program at the current per meal rate ($0.463) for monthly meals served up to your budgeted allocation. If you share building or housing costs with other programs you must be able to verify and document how you pro-pro- rate the amount charged to the Nutrition Program. Some sites do not pay rent or lease and are not budgeted for this line item. Overhead - This category is an allowance for utilities (heating/electricity, telephone, janitorial services, and office supplies, printing, water softener or pest control) needed to support your nutrition site, incurred and paid by your agency. You are reimbursed at the current per meal overhead rate ($0.183) for monthly meals served up to your budgeted allocation. If the costs are shared with other programs, you must be able to verify how you pro-rate the amount charged to the Nutrition Program. Some sites are not budgeted for this line item. Site Transportation - Most sites use the Outreach Transportation line item (See next line item). Some sites transport seniors to and from the nutrition program with their own van, bus or car. You can only claim for expenses paid out in the report month. A daily transportation log of who is picked up and returned, and mileage claimed must be available for verification. Private transportation by persons in their own vehicles are not reimbursable expenses unless all automobile insurance requirements, including assigning the County and the Sponsoring Agency as "other insured" on the driver's certificate of insurance are met. In some cases, a commercial driver's license is also necessary for the driver of an agency's bus, van or car. Outreach Transportation - This allowance is negotiated with the contractor to transport seniors who are eligible to receive Outreach Transportation Services. Unless your agency is contracting directly for Outreach Transportation Services, this amount is entered into your budget and is part of the County Nutrition Outreach Contract that pools all Outreach allowances. You do not deduct for this line item if you are part of the County Attachment C-13 Budget Summary & Payment Provisions FY 2012-2013 Outreach Pool. The amount is deducted from your budget in Line Item 6, . "Other Deductible" (See Below). You will receive a copy of the Outreach expenses that are deducted from your portion of the pool each month for rides to and from your site and are paid directly by the County each month. Only senior nutrition participants are able to have their rides reimbursed. DRAFT.

Operation Costs. Usage Costs - This allowance is for rent or lease costs incurred and paid by your agency. You are reimbursed for rent or lease payments allocated to the Nutrition Program at the current per meal rate ($0.4630.486) for monthly meals served up to your budgeted allocation. If you share building or housing costs with other programs you must be able to verify and document how you pro-rate the amount charged to the Nutrition Program. Some sites do not pay rent or lease and are not budgeted for this line item. Overhead - This category is an allowance for utilities (heating/electricity, telephone, janitorial services, and office supplies, printing, water softener or pest control) needed to support your nutrition site, incurred and paid by your agency. You are reimbursed at the current per meal overhead rate ($0.183) for monthly meals served up to your budgeted allocation. If the costs are shared with other programs, you must be able to verify how you pro-rate the amount charged to the Nutrition Program. Some sites are not budgeted for this line item. Site Transportation - Most sites use the Outreach Transportation line item (See next line item). Some sites transport seniors to and from the nutrition program with their own van, bus or car. You can only claim for expenses paid out in the report month. A daily transportation log of who is picked up and returned, and mileage claimed must be available for verification. Private transportation by persons in their own vehicles are not reimbursable expenses unless all automobile insurance requirements, including assigning the County and the Sponsoring Agency as "other insured" on the driver's certificate of insurance are met. In some cases, a commercial driver's license is also necessary for the driver of an agency's bus, van or car. Outreach Transportation - This allowance is negotiated with the contractor to transport seniors who are eligible to receive Outreach Transportation Services. Unless your agency is contracting directly for Outreach Transportation Services, this amount is entered into your budget and is part of the County Nutrition Outreach Contract that pools all Outreach allowances. You do not deduct for this line item if you are part of the County Attachment C-13 Budget Summary & Payment Provisions FY 2012-2013 Outreach Pool. The amount is deducted from your budget in Line Item 6, "Other Deductible" (See Below). You will receive a copy of the Outreach expenses that are deducted from your portion of the pool each month for rides to and from your site and are paid directly by the County each month. Only senior nutrition participants are able to have their rides reimbursed. DRAFT.

Operation Costs. Usage Costs - This allowance is for rent or lease costs incurred and paid by your agency. You are reimbursed for rent or lease payments allocated to the Nutrition Program at the current per meal rate ($0.4630.454) for monthly meals served up to your budgeted allocation. If you share building or housing costs with other programs you must be able to verify and document how you pro-rate the amount charged to the Nutrition Program. Some sites do not pay rent or lease and are not budgeted for this line item. Overhead - This category is an allowance for utilities (heating/electricity, telephone, janitorial services, and office supplies, printing, water softener or pest control) needed to support your nutrition site, incurred and paid by your agency. You are reimbursed at the current per meal overhead rate ($0.1830.179) for monthly meals served up to your budgeted allocation. If the costs are shared with other programs, you must be able to verify how you pro-rate the amount charged to the Nutrition Program. Some sites are not budgeted for this line item. Site Transportation - Most sites use the Outreach Transportation line item (See next line item). Some sites transport seniors to and from the nutrition program with their own van, bus or car. You can only claim for expenses paid out in the report month. A daily transportation log of who is picked up and returned, and mileage claimed must be available for verification. Private transportation by persons in their own vehicles are is not reimbursable expenses unless all automobile insurance requirements, including assigning the County and the Sponsoring Agency as "other insured" on the driver's certificate of insurance are met. In some cases, a commercial driver's license is also necessary for the driver of an agency's bus, van or car. Outreach Transportation - This allowance is negotiated with the contractor to transport seniors who are eligible to receive Outreach Transportation Services. Unless your agency is contracting directly for Outreach Transportation Services, this amount is entered into your budget and is part of the County Nutrition Outreach Contract that pools all Outreach allowances. You do not deduct for this line item if you are part of the County Attachment C-13 Budget Summary & Payment Provisions FY 2012-2013 Outreach Pool. The amount is deducted from your budget in Line Item 6, . "Other Deductible" (See Below). You will receive a copy of the Outreach expenses that are deducted from your portion of the pool each month for rides to and from your site and are paid directly by the County each month. Only senior nutrition participants are able to have their rides reimbursed. DRAFT.