Common use of Overtime Conditions Specific to Security Guards Clause in Contracts

Overtime Conditions Specific to Security Guards. The Department will create annual volunteer overtime assignment lists of full-time security guards at the beginning of school each year. Each full-time security guard scheduled to work 181-days or more each year will have the opportunity for placement on the lists. Security guards’ regularly scheduled shift cannot be adjusted to avoid overtime compensation. Lists will be created and maintained for the following types of work: one for each Patrol shift, Special Events, and General Overtime. Special Events include, but are not limited to, Homecoming, Prom, Graduation, dances, sporting events, etc. One Special Event list is created to cover any of these events. The Department will continue to staff special events through the practice of voluntary sign-up sheets. These sign up sheet openings will be filled with 181 days and 260 days security guards having first priority. If openings are still available, after the initial offering of the sign up sheet, non-contractual personnel may sign-up. When too many guards sign up for the number of available openings, the Special Events list will be used to mediate the outcome. The senior person on the Special Events list who signed up along with others for a particular opening will be chosen to work that opening. After such an instance of Special Events list mediation, the selected most senior person’s name goes to the bottom of the list. The second most senior person on the Special Events list will be used to mediate the next contested opening, and so on, until the list is exhausted. After the person with the least seniority is chosen for a contested sign-up sheet opening, then the Special Events seniority list will reset to the most senior person being given preference. When overtime needs are determined, a Department representative will select the appropriate list and begin contacting employees in order of the greatest seniority first. If the most senior guard declines the work or is unavailable for contact, then the next most senior guard will be contacted. This will proceed until the need(s) is/are filled. The list will be noted as to the results of each contact or attempted contact. When the next overtime opportunity occurs, contact will begin at the point the previous contacts ended. When the list has been exhausted, it will automatically restart from the top. Overtime that occurs as an extension of an existing shift is excluded from this procedure. This includes early call-ins and holdovers. Also, overtime for a specific school’s function shall be first offered to the guard(s) who are assigned to that school. If the assigned guard(s) decline the overtime opportunity, then it will be offered to others according to this procedure. These lists are only valid when the Department has at least 24 hours’ notice of a need. If there is less than 24 hours’ notice to fill a vacancy, then it may be filled by any available guard. If adequate staffing is not obtained voluntarily, the Department may assign overtime by reversing the list and calling in the least senior guard. Once a non-voluntary assignment is worked, a guard called in would not have to work another non-voluntary assignment until the list has been exhausted from the bottom of seniority to the top, at which time it would start from the bottom again. All call-ins under this section shall be compensated with a minimum of two hours of pay at the guard’s overtime rate. This does not include call-ins immediately prior to an assigned shift or holdovers. Regardless of the reason for extra work, security guards may not work more than 16 hours in a 24-hour period. The purpose of this procedure is to equalize the opportunity for overtime work, and it is not to attempt to equalize the amount of overtime worked.

Overtime Conditions Specific to Security Guards. The Department will create annual volunteer overtime assignment lists of full-time security guards at the beginning of school each year. Each full-time security guard scheduled to work 181-days or more each year will have the opportunity for placement on the lists. Security guards’ regularly scheduled shift cannot be adjusted to avoid overtime compensation. Lists will be created and maintained for the following types of work: one for each Patrol shift, Special Events, and General Overtime. Special Events include, but are not limited to, Homecoming, Prom, Graduation, dances, sporting events, etc. One Special Event list is created to cover any of these events. The Department will continue to staff special events through the practice of voluntary sign-sign- up sheets. These sign up sheet openings will be filled with 181 days and 260 days security guards having first priority. If openings are still available, after the initial offering of the sign up sheet, non-contractual personnel may sign-up. When too many guards sign up for the number of available openings, the Special Events list will be used to mediate the outcome. The senior person on the Special Events list who signed up along with others for a particular opening will be chosen to work it that opening. After such an instance of Special Events list mediation, the selected most senior person’s name goes to the bottom of the list. The second most senior person on the Special Events list will be used to mediate the next contested opening, and so on, until the list is exhausted. After the person with the least seniority is chosen for a contested sign-up sheet opening, then the Special Events seniority list will reset to the most senior person being given preference. When overtime needs are determined, a Department representative will select the appropriate list and begin contacting employees in order of the greatest seniority first. If the most senior guard declines the work or is unavailable for contact, then the next most senior guard will be contacted. This will proceed until the need(s) is/are filled. The list will be noted as to the results of each contact or attempted contact. When the next overtime opportunity occurs, contact will begin at the point the previous contacts ended. When the list has been exhausted, it will automatically restart from the top. Overtime that occurs as an extension of an existing shift is excluded from this procedure. This includes early call-ins and holdovers. Also, overtime for a specific school’s function shall be first offered to the guard(s) who are assigned to that school. If the assigned guard(s) decline the overtime opportunity, then it will be offered to others according to this procedure. These lists are only valid when the Department has at least 24 hours’ notice of a need. If there is less than 24 hours’ notice to fill a vacancy, then it may be filled by any available guard. If adequate staffing is not obtained voluntarily, the Department may assign overtime by reversing the list and calling in the least senior guard. Once a non-voluntary assignment is worked, a guard called in would not have to work another not non-voluntary assignment until the list has been exhausted from the bottom of seniority to the top, at which time it would start from the bottom again. All call-ins under this section shall be compensated with a minimum of two hours of pay at the guard’s overtime rate. This does not include call-ins immediately prior to an assigned shift or holdovers. Regardless of the reason for extra work, security guards may not work more than 12 16 hours in a 24-hour period. The purpose of this procedure is to equalize the opportunity for overtime work, and it is not to attempt to equalize the amount of overtime worked.