Common use of Participation Plan Reporting Clause in Contracts

Participation Plan Reporting. The Contractor must submit to the Principal a report as to the matters covered by the Participation Plan: in every year of the Term, in respect of that year (Annual Report); and after the end of the Term, in respect of the whole of the Term (Final Report), in accordance with this clause. Each report submitted under clause (a) must use the form of, and must address the matters outlined in, the Participation Plan Report Template which is attached to the Contract. Subject to clause (d), the Contractor must submit: an Annual Report the Principal on each anniversary of the commencement of the Term, or on such other date each year as is notified by the Principal to the Contractor; and a Final Report no later than 2 months after the end of the Term. Where the Term is 12 months or less, only one report from the Contractor is required, which the Contractor must lodge within 2 months after the end of the Term. Each report required under clause (a) report must be accurate, up-to-date comprehensive, sufficiently detailed, and in no way misleading or deceptive. Verification of Contractor’s compliance with Participation Plan The Contractor must: permit the Principal or its duly authorised representative, from time to time during ordinary business hours and upon notice, to inspect, verify and make copies at the Principal’s expense of all records maintained by the Contractor for the purposes of this Contract; permit the Principal, or its duly authorised representative, from time to time to undertake a review of the Contractor’s performance of the Participation Plan Obligations; and ensure that its employees, agents and sub-contractors (at all tiers) give all reasonable assistance to any person authorised by the Principal to undertake such audit or inspection. If the Principal requests from the Contractor information or access to documentation in connection with the Participation Plan or the Participation Plan Obligations, or information or documentation in connection with any report referred to in clause 48.5, the Contractor must promptly comply with such request, ensuring that the information or documentation provided, or to which access is provided, is accurate, up-to-date, comprehensive, sufficiently detailed, and in no way misleading or deceptive. The Contractor authorises the Principal, and any duly authorised representative of the Principal, to obtain information from any relevant persons, firms or corporations, including third parties, regarding the Contractor’s compliance with the Participation Plan Obligations. The obligations set out in this clause 48.6 are in addition to and do not derogate from any other obligation under this Contract. Verification of Participation Plan The Contractor must ensure that both the Participation Plan and each report referred to in clause 48.5 is endorsed and verified as being true and correct by the Contractor's Chief Executive Officer, Managing Director or equivalent. Use of Information Both the Principal and the State of Western Australia may use or disclose the Participation Plan, any report provided under clause 48.5, or any information or documentation referred to in clause 48.6 for the legitimate purposes of or relating to government or the business of government.