Common use of Partners to the agreement Clause in Contracts

Partners to the agreement. We accept that this Information Sharing Agreement will provide a framework between the partner organisations for the secure sharing of information within the Worcestershire Safeguarding Adults Board ‘Information Community’ in a manner compliant with their statutory and professional responsibilities. Partners undertake to: • implement and adhere to this Information Sharing Agreement • ensure that all protocols and procedures established within the organisation and between the organisation and others for the sharing of information are consistent with this Information Sharing Agreement; • establish systems, raise awareness, issue specific guidance, and provide training to their staff to ensure compliance with this agreement; • ensure no restrictions will be placed on sharing information other than those specified in this Agreement • Identify a post holder for ensuring the accuracy of any data exchanged and a post holder for day to day responsibility (this could be the same person) Should a partner wish to withdraw from this Agreement they must notify WSAB immediately. New partners who require to be added to this agreement must notify WSAB manager. This agreement will remain in place until any changes in legislation are identified. Each partner should identify an appropriate signatory and this must be clearly stated in the signatory list below. Information Sharing Agreement Between partner agencies involved in the delivery of functions on behalf of the Worcestershire Safeguarding Adults Board Agency Name and Job Title Appendix 1 Data Purpose Originator How the data is used Storage and Disposal Personal information relating to an adult Deliver statutory function of the council (exercise of official authority of the council) To conduct a Safeguarding Adults Review (SAR) or other statutory review Representatives of organisations, partner agencies and those that may have provided services to the adult such as (but not limited to) Worcestershire County Council Adult Social Care, Worcestershire Acute Hospitals Trust, Worcestershire Health & Care NHS Trust, West Midlands Ambulance Service, West Mercia Police and Housing providers) Communication of safeguarding information with relevant parties involved in the SAR process (partner agencies and those that may have provided services to the adult such as (but not limited to) Worcestershire County Council Adult Social Care, Worcestershire Acute Hospitals Trust, Worcestershire Health & Care NHS Trust, West Midlands Ambulance Service, West Mercia Police and Housing providers) Data is stored in a secure folder on the WSAB electronic database. Data is retained for 15 years and then deleted. Identifying information is transferred using secure mechanisms and partner agencies are required to ensure that they also use secure information transfer mechanisms and only share information when absolutely necessary. The permission of the data controller is required before confidential information is shared more widely. Contact details of Safeguarding Network Communication of learning from SARs and other safeguarding information to professionals/other interested parties and seeking feedback on safeguarding issues Individuals (persons and/or representatives of organisations) who have chosen to join the Virtual Network Communication by email Data is stored in a secure folder on the WSAB electronic database. Names and contact details are reviewed and updated as membership changes and individual contact details are deleted as necessary. Will be deleted upon request of that individual. Contact details of • Agency Deliver statutory function of the Representatives of organisations and Communication of safeguarding and Data is stored in a secure folder on the safeguarding leads and Representative s of organisations and partner agencies • Members of the Board and Subgroups council (exercise of official authority of the council) partner agencies other relevant information associated with the work of the Board WSAB electronic database. Names and contact details are reviewed and updated as membership changes and individual contact details are deleted as necessary Appendix 2

Partners to the agreement. We accept that this Information Sharing Agreement will provide a framework between the partner organisations for the secure sharing of information within the Worcestershire Safeguarding Adults Board Children Partnership ‘Information Community’ in a manner compliant with their statutory and professional responsibilities. Partners undertake to: • implement and adhere to this Information Sharing Agreement • ensure that all protocols and procedures established within the organisation and between the organisation and others for the sharing of information are consistent with this Information Sharing Agreement; • establish systems, raise awareness, issue specific guidance, and provide training to their staff to ensure compliance with this agreement; • ensure no restrictions will be placed on sharing information other than those specified in this Agreement • Identify a post holder for ensuring the accuracy of any data exchanged and a post holder for day to day responsibility (this could be the same person) Should a partner wish to withdraw from this Agreement they must notify WSAB WSCP immediately. New partners who require to be added to this agreement must notify WSAB WSCP manager. This agreement will remain in place until any changes in legislation are identified. Each partner should identify an appropriate signatory and this must be clearly stated in the signatory list below. Information Sharing Agreement Between partner agencies involved in the delivery of functions on behalf of the Worcestershire Safeguarding Adults Board Children Partnership Agency Name Signatory Role Date Independent Scrutineer Xxxxx Xxxxxx WSCP Independent Chair 1 August 2019 Worcestershire Children First Xxxxxxxxx Xxxxxxxx Chief Executive 1 August 2019 Worcestershire Children First Xxxx Xxxxxxx Director (Designate) Social Care and Job Title Appendix Safeguarding 1 Data Purpose Originator How the data is used Storage August 2019 Worcestershire Children First Xxxxx Xxxxxxx Director (Designate) Education and Disposal Personal information relating to an adult Deliver statutory function of the council (exercise of official authority of the council) To conduct a Safeguarding Adults Review (SAR) or other statutory review Representatives of organisations, partner agencies and those that may have provided services to the adult such as (but not limited to) Early Help 1 August 2019 Worcestershire County Council Xxxx Xxxxxxx Lead Member 1 August 2019 Young Solutions Xxxxxxx Xxxxxx Chief Executive (representing Community Voluntary Sector) 1 August 2019 CAFCASS Xxxxx Xxxx Service Manager 1 August 2019 Heart Of Worcestershire FE College Xxxxx Xxxxxxxxx Vice Principal (representing FE Colleges) 1 August 2019 Bromsgrove and Redditch District Council Xxxxx Xxxxx Chief Executive (representing District Councils) 1 August 2019 Worcestershire Health and Care NHS Trust Xxxxxxxx Xxxxxx Director of Quality (Executive Nurse) 1 August 2019 NHS Worcestershire Clinical Commissioning Groups Xxxx Xxxx Chief Nurse and Director of Quality 1 August 2019 Worcestershire Clinical Commissioning Groups Xxxxx Xxxxxxx Designated Nurse 1 August 2019 Worcestershire Health and Care NHS Trust Xxxxx Xxxxx Designated Paediatrician for Safeguarding 1 August 2019 West Midlands Ambulance NHS Trust Xxxxxx Xxxx Head of Clinical Practice 1 August 2019 Worcestershire Acute Hospitals NHS Trust Xxxxx Xxxxxx Deputy Chief Nursing Officer 1 August 2019 Herefordshire and Worcestershire Youth Justice Service Xxxxx Xxxxxx Head of Service 1 August 2019 West Mercia Police Xxxxxx Xxxxxx Superintendent, South Worcestershire 1 August 2019 Warwickshire and West Mercia Community Rehabilitation Company Xx Xxxxxx Head of Service, Worcestershire and Hereford 1 August 2019 National Probation Service Xxxxxx Xxxxxxxxx Head of Service, West Mercia 1 August 2019 Adult Social Care, Worcestershire Acute Hospitals TrustWCC Xxxxx Xxx Quality and Safeguarding Services Manager 1 August 2019 Lickey Hills Primary School Xxxxxx Xxxxxxxxx Head Teacher (representing First and Primary Schools) 1 August 2019 St Egwins Middle School Xxxx Xxxxxx Head Teacher (representing Middle Schools) 1 August 2019 Waseley Hills High School Xxxx Xxxx Head Teacher (representing Secondary Schools) 1 August 2019 King's School Xxxxxxx Xxxxxxxxx Head Teacher (representing Independent Schools) 1 August 2019 Riversides School Xxxx Xxxxxxx Head Teacher (representing Special Schools) 1 August 2019 Magic Moments Nursery Xxxxxxx Xxxxxxx Proprietor (representing Early Years) 1 August 2019 Platform Housing Group Xxxxx Xxxxxxx Group Property Care Director (representing Housing Providers) 1 August 2019 Public Health, Worcestershire Health & Care NHS TrustWCC Xxxx Xxxxxx Interim Director 1 August 2019 Hereford and Worcester Fire and Rescue Service Xxxxxx Xxxxxx Chief Fire Officer 1 August 2019 Appendix 1 Data held by WSCP Purpose for which the WSCP holds the data How and when data is collected or obtained How WSCP uses the data Storage and disposal of the data Names and contact details of individuals who are designated members of the WSCP or who are participant observers, West Midlands Ambulance Serviceor who are nominated representatives who sit on sub groups of the WSCP Statutory function: Co-ordinating services to promote welfare and safeguard children and young people Names and contact details are provided by a partner agency when a new representative joins the WSCP or its sub group, West Mercia Police or when a new sub group is established Circulation of agendas, minutes and Housing providersother agreed communications required to enable the groups to fulfil their respective functions as set out in the terms of reference Group emails are circulated to the whole membership (plus PAs where requested) Communication which means that each individual group member has sight of the contact details for other group members Names and contact details of WSCP members are published on the WSCP website Membership lists for the WSCP and its sub groups are retained on the WSCP electronic database Names and contact details are reviewed and updated as membership changes and individual contact details are deleted as necessary Names and contact details of individuals who are on the circulation list for the WSCP Safeguarding Network Statutory function: Communicating to professionals and seeking feedback on safeguarding issues Names and contact details are provided by the practitioner when they join the Network Circulation of agendas, minutes and other agreed communications required to enable the Network to fulfil its functions as set out in the terms of reference Group emails are circulated to the whole membership using BCC which means that each individual group member will not have sight of contact details Membership list for the Network is retained on the WSCP electronic database Names and contact details are reviewed and updated as membership changes and individual contact details are deleted as necessary Names and contact details (including home addresses and personal email addresses in some cases) for Contractors who are commissioned by WSCP to deliver services (or prospective Contractors) Statutory function: Supports the auditing, quality assurance, Serious Case Review and Child Death Overview Panel functions of the LSCB Supports the training delivery function of WSCP (not statutory) Data is provided by prospective Contractors during the procurement process Contracting and payment of invoices for work completed or setting up on Payroll system where the Contractor is deemed to be an Officer of the Council Data is retained on the WSCP electronic database Data pertaining to unsuccessful prospective Contractors is deleted as soon as the procurement process is completed Data pertaining to successful Contactors is deleted when the Contract ends Names and contact details of practitioners who register for training courses delivered by WSCP For administration of the training delivery function of WSCP (not statutory) Data is provided by individual practitioners or their managers during the training registration process Data is used to circulate joining instructions, confirm attendance at specific courses and retain records of training completed by agency Joining instructions are circulated using blind emails to ensure confidentiality of individual attendees' details is maintained Data is stored on the WSCP electronic database and in hard copy Records of training completed are retained for 2 years to enable the production of training reports Training Privacy Statement in place which is on the WSCP website and issued to attendees at the point of registration Names and contact details of safeguarding and communications Statutory function: Communicating to professionals on Names and contact details are provided by the partner agency or from the individual Circulation of relevant safeguarding information with relevant parties involved required to enable the safeguarding or Contact lists are retained on the WSCP electronic database leads in the SAR process (partner agencies and those that may have provided services safeguarding issues practitioner when they adopt the role of safeguarding or communications lead communications lead to fulfil their role Group emails are circulated to the adult such whole contact list which means that each individual has sight of the contact details for other leads (unless opted out) Names and contact details are periodically reviewed and updated and individual contact details are deleted from the contact lists as necessary Child and family- specific personal details (but names, dates of birth, addresses, information regarding interventions by partner agencies) Statutory functions: • Serious Case Reviews and other case reviews (evaluating effectiveness) • Multi-Agency Case File Audits (MACFAs) (evaluating effectiveness) • Information shared with WSCP by partner agencies or members of the public regarding dispute resolution Data is requested by WSCP from partner agencies when a case is to be audited or reviewed. Case-specific information may be shared with the WSCP by a member of the public who is unhappy with the response of a partner agency, or by a partner agency who wishes to escalate a case which requires dispute resolution at stage 4 of the WSCP's Escalation Policy. Data is shared between partner agencies on a need to know basis only. Partner agencies are asked to check it against their own records for the purposes of completing audits or reviews. Data is used to produce anonymised reports on the findings of audits and reviews which are shared on a need to know basis with partner agencies to promote learning and to improve practice if necessary. Consent is not limited to) Worcestershire County Council Adult Social Care, Worcestershire Acute Hospitals Trust, Worcestershire Health & Care NHS Trust, West Midlands Ambulance Service, West Mercia Police and Housing providers) required from the young people/families concerned as the function is being carried out under the relevant legislation pertaining to LSCPs. Data is stored in a secure folder on the WSAB WSCP electronic database. Data is retained for 15 years and then deleted. Identifying information is transferred using secure mechanisms and partner agencies are required to ensure that they also use secure information transfer mechanisms and only share information when absolutely necessary. The permission of the data controller is required before confidential information is shared more widely. Contact details of Safeguarding Network Communication of learning from SARs Application forms and other safeguarding information documentation completed as part of staff recruitment to professionals/other interested parties and seeking feedback on safeguarding issues Individuals (persons and/or representatives the WSCP Business Unit Recruitment of organisations) who have chosen to join the Virtual Network Communication by email staff Data is stored provided by individual applicants during the recruitment process Recruitment and selection processes. Data is retained in a secure folder on the WSAB WSCP electronic database. Names and contact details are reviewed and updated as membership changes and individual contact details are database Data pertaining to unsuccessful applicants is deleted as necessary. Will be soon as the recruitment process is completed Data pertaining to successful candidates is deleted upon request of that individual. Contact details of • Agency Deliver statutory function of once the Representatives of organisations and Communication of safeguarding and Data is stored in a secure folder on the safeguarding leads and Representative s of organisations and partner agencies • Members of the Board and Subgroups council (exercise of official authority of the council) partner agencies other relevant information associated with the work of the Board WSAB electronic database. Names and contact details are reviewed and updated as membership changes and individual contact details are deleted as necessary Appendix 2Contract has been issued by WCC HR staff.

Partners to the agreement. We accept that this Information Sharing Agreement will provide a framework between the partner organisations for the secure sharing of information within the Worcestershire Safeguarding Adults Board Children Partnership ‘Information Community’ in a manner compliant with their statutory and professional responsibilities. Partners undertake to: •  implement and adhere to this Information Sharing Agreement •  ensure that all protocols and procedures established within the organisation and between the organisation and others for the sharing of information are consistent with this Information Sharing Agreement; •  establish systems, raise awareness, issue specific guidance, and provide training to their staff to ensure compliance with this agreement; •  ensure no restrictions will be placed on sharing information other than those specified in this Agreement •  Identify a post holder for ensuring the accuracy of any data exchanged and a post holder for day to day responsibility (this could be the same person) Should a partner wish to withdraw from this Agreement they must notify WSAB WSCP immediately. New partners who require to be added to this agreement must notify WSAB WSCP manager. This agreement will remain in place until any changes in legislation are identified. Each partner should identify an appropriate signatory and this must be clearly stated in the signatory list below. Information Sharing Agreement Between partner agencies involved in the delivery of functions on behalf of the Worcestershire Safeguarding Adults Board Children Partnership Agency Name Signatory Role Date Independent Scrutineer Xxxxx Xxxxxx WSCP Independent Chair 1 August 2019 Worcestershire Children First Xxxxxxxxx Xxxxxxxx Chief Executive 1 August 2019 Worcestershire Children First Xxxx Xxxxxxx Director (Designate) Social Care and Job Title Appendix Safeguarding 1 Data Purpose Originator How the data is used Storage August 2019 Worcestershire Children First Xxxxx Xxxxxxx Director (Designate) Education and Disposal Personal information relating to an adult Deliver statutory function of the council (exercise of official authority of the council) To conduct a Safeguarding Adults Review (SAR) or other statutory review Representatives of organisations, partner agencies and those that may have provided services to the adult such as (but not limited to) Early Help 1 August 2019 Worcestershire County Council Xxxx Xxxxxxx Lead Member 1 August 2019 Young Solutions Xxxxxxx Xxxxxx Chief Executive (representing Community Voluntary Sector) 1 August 2019 CAFCASS Xxxxx Xxxx Service Manager 1 August 2019 Heart Of Worcestershire FE College Xxxxx Xxxxxxxxx Vice Principal (representing FE Colleges) 1 August 2019 Bromsgrove and Redditch District Council Xxxxx Xxxxx Chief Executive (representing District Councils) 1 August 2019 Worcestershire Health and Care NHS Trust Xxxxxxxx Xxxxxx Director of Quality (Executive Nurse) 1 August 2019 NHS Worcestershire Clinical Commissioning Groups Xxxx Xxxx Chief Nurse and Director of Quality 1 August 2019 Worcestershire Clinical Commissioning Groups Xxxxx Xxxxxxx Designated Nurse 1 August 2019 Worcestershire Health and Care NHS Trust Xxxxx Xxxxx Designated Paediatrician for Safeguarding 1 August 2019 West Midlands Ambulance NHS Trust Xxxxxx Xxxx Head of Clinical Practice 1 August 2019 Worcestershire Acute Hospitals NHS Trust Xxxxx Xxxxxx Deputy Chief Nursing Officer 1 August 2019 Herefordshire and Worcestershire Youth Justice Service Xxxxx Xxxxxx Head of Service 1 August 2019 West Mercia Police Xxxxxx Xxxxxx Superintendent, South Worcestershire 1 August 2019 Warwickshire and West Mercia Community Rehabilitation Company Xx Xxxxxx Head of Service, Worcestershire and Hereford 1 August 2019 National Probation Service Xxxxxx Xxxxxxxxx Head of Service, West Mercia 1 August 2019 Adult Social Care, Worcestershire Acute Hospitals TrustWCC Xxxxx Xxx Quality and Safeguarding Services Manager 1 August 2019 Xxxxxx Hills Primary School Xxxxxx Xxxxxxxxx Head Teacher (representing First and Primary Schools) 1 August 2019 St Egwins Middle School Xxxx Xxxxxx Head Teacher (representing Middle Schools) 1 August 2019 Waseley Hills High School Xxxx Roll Head Teacher (representing Secondary Schools) 1 August 2019 King's School Xxxxxxx Xxxxxxxxx Head Teacher (representing Independent Schools) 1 August 2019 Riversides School Xxxx Xxxxxxx Head Teacher (representing Special Schools) 1 August 2019 Magic Moments Nursery Xxxxxxx Xxxxxxx Proprietor (representing Early Years) 1 August 2019 Platform Housing Group Xxxxx Xxxxxxx Group Property Care Director (representing Housing Providers) 1 August 2019 Public Health, Worcestershire Health & Care NHS TrustWCC Xxxx Xxxxxx Interim Director 1 August 2019 Hereford and Worcester Fire and Rescue Service Xxxxxx Xxxxxx Chief Fire Officer 1 August 2019 Appendix 1 Data held by WSCP Purpose for which the WSCP holds the data How and when data is collected or obtained How WSCP uses the data Storage and disposal of the data Names and contact details of individuals who are designated members of the WSCP or who are participant observers, West Midlands Ambulance Serviceor who are nominated representatives who sit on sub groups of the WSCP Statutory function: Co-ordinating services to promote welfare and safeguard children and young people Names and contact details are provided by a partner agency when a new representative joins the WSCP or its sub group, West Mercia Police or when a new sub group is established Circulation of agendas, minutes and Housing providersother agreed communications required to enable the groups to fulfil their respective functions as set out in the terms of reference Group emails are circulated to the whole membership (plus PAs where requested) Communication which means that each individual group member has sight of the contact details for other group members Names and contact details of WSCP members are published on the WSCP website Membership lists for the WSCP and its sub groups are retained on the WSCP electronic database Names and contact details are reviewed and updated as membership changes and individual contact details are deleted as necessary Names and contact details of individuals who are on the circulation list for the WSCP Safeguarding Network Statutory function: Communicating to professionals and seeking feedback on safeguarding issues Names and contact details are provided by the practitioner when they join the Network Circulation of agendas, minutes and other agreed communications required to enable the Network to fulfil its functions as set out in the terms of reference Group emails are circulated to the whole membership using BCC which means that each individual group member will not have sight of contact details Membership list for the Network is retained on the WSCP electronic database Names and contact details are reviewed and updated as membership changes and individual contact details are deleted as necessary Names and contact details (including home addresses and personal email addresses in some cases) for Contractors who are commissioned by WSCP to deliver services (or prospective Contractors) Statutory function: Supports the auditing, quality assurance, Serious Case Review and Child Death Overview Panel functions of the LSCB Supports the training delivery function of WSCP (not statutory) Data is provided by prospective Contractors during the procurement process Contracting and payment of invoices for work completed or setting up on Payroll system where the Contractor is deemed to be an Officer of the Council Data is retained on the WSCP electronic database Data pertaining to unsuccessful prospective Contractors is deleted as soon as the procurement process is completed Data pertaining to successful Contactors is deleted when the Contract ends Names and contact details of practitioners who register for training courses delivered by WSCP For administration of the training delivery function of WSCP (not statutory) Data is provided by individual practitioners or their managers during the training registration process Data is used to circulate joining instructions, confirm attendance at specific courses and retain records of training completed by agency Joining instructions are circulated using blind emails to ensure confidentiality of individual attendees' details is maintained Data is stored on the WSCP electronic database and in hard copy Records of training completed are retained for 2 years to enable the production of training reports Training Privacy Statement in place which is on the WSCP website and issued to attendees at the point of registration Names and contact details of safeguarding and communications Statutory function: Communicating to professionals on Names and contact details are provided by the partner agency or from the individual Circulation of relevant safeguarding information with relevant parties involved required to enable the safeguarding or Contact lists are retained on the WSCP electronic database leads in the SAR process (partner agencies and those that may have provided services safeguarding issues practitioner when they adopt the role of safeguarding or communications lead communications lead to fulfil their role Group emails are circulated to the adult such whole contact list which means that each individual has sight of the contact details for other leads (unless opted out) Names and contact details are periodically reviewed and updated and individual contact details are deleted from the contact lists as necessary Child and family- specific personal details (but names, dates of birth, addresses, information regarding interventions by partner agencies) Statutory functions:  Serious Case Reviews and other case reviews (evaluating effectiveness)  Multi-Agency Case File Audits (MACFAs) (evaluating effectiveness)  Information shared with WSCP by partner agencies or members of the public regarding dispute resolution Data is requested by WSCP from partner agencies when a case is to be audited or reviewed. Case-specific information may be shared with the WSCP by a member of the public who is unhappy with the response of a partner agency, or by a partner agency who wishes to escalate a case which requires dispute resolution at stage 4 of the WSCP's Escalation Policy. Data is shared between partner agencies on a need to know basis only. Partner agencies are asked to check it against their own records for the purposes of completing audits or reviews. Data is used to produce anonymised reports on the findings of audits and reviews which are shared on a need to know basis with partner agencies to promote learning and to improve practice if necessary. Consent is not limited to) Worcestershire County Council Adult Social Care, Worcestershire Acute Hospitals Trust, Worcestershire Health & Care NHS Trust, West Midlands Ambulance Service, West Mercia Police and Housing providers) required from the young people/families concerned as the function is being carried out under the relevant legislation pertaining to LSCPs. Data is stored in a secure folder on the WSAB WSCP electronic database. Data is retained for 15 years and then deleted. Identifying information is transferred using secure mechanisms and partner agencies are required to ensure that they also use secure information transfer mechanisms and only share information when absolutely necessary. The permission of the data controller is required before confidential information is shared more widely. Contact details of Safeguarding Network Communication of learning from SARs Application forms and other safeguarding information documentation completed as part of staff recruitment to professionals/other interested parties and seeking feedback on safeguarding issues Individuals (persons and/or representatives the WSCP Business Unit Recruitment of organisations) who have chosen to join the Virtual Network Communication by email staff Data is stored provided by individual applicants during the recruitment process Recruitment and selection processes. Data is retained in a secure folder on the WSAB WSCP electronic database. Names and contact details are reviewed and updated as membership changes and individual contact details are database Data pertaining to unsuccessful applicants is deleted as necessary. Will be soon as the recruitment process is completed Data pertaining to successful candidates is deleted upon request of that individual. Contact details of • Agency Deliver statutory function of once the Representatives of organisations and Communication of safeguarding and Data is stored in a secure folder on the safeguarding leads and Representative s of organisations and partner agencies • Members of the Board and Subgroups council (exercise of official authority of the council) partner agencies other relevant information associated with the work of the Board WSAB electronic database. Names and contact details are reviewed and updated as membership changes and individual contact details are deleted as necessary Appendix 2Contract has been issued by WCC HR staff.