Common use of Permanent Records Clause in Contracts

Permanent Records. Immediately upon notification of an Enrollee's Enrollment with the Contractor, the Contractor shall create and maintain at the Enrollee's Primary Care Site an Enrollee file containing biographical and enrollment information relating to the Enrollee, including copies of all materials pertaining to the Enrollee provided by the Department. A permanent medical record shall be maintained at the Primary Care Site for every Enrollee and be available to the Primary Care Provider, Women's Health Care Provider and other Providers. Copies of the medical record shall be sent to any new Site to which the Enrollee transfers. The Contractor shall make documented efforts to obtain such consent. Copies of records shall be released only to Authorized Individuals. Original medical records shall be released only in accordance with Federal or State law, court orders, subpoenas, or a valid records release form executed by an Enrollee. The Contractor shall ensure that Enrollees have timely access to the records. The Contractor shall protect the confidentiality and privacy of minors, and abide by all Federal and State laws regarding the confidentiality and disclosure of medical records, mental health records, and any other information about Enrollee. The Contractor shall produce such records for the Department upon request. Medical records must include Provider identification and Enrollee identification. All entries in the medical record must be legible and dated, and the following, where applicable, shall be included: - patient identification; - personal health, social history and family history, with updates as needed; - risk assessment; - obstetrical history (if any) and/or profile; - hospital admissions and discharges; - relevant history of current illness or injury (if any) and physical findings; - diagnostic and therapeutic orders; - clinical observations, including results of treatment; - reports of procedure, tests and results; - diagnostic impressions; - patient disposition and pertinent instructions to patient for follow-up care; - immunization record; - allergy history; - periodic exam record; - weight and height information and, as appropriate, growth chart; - referral information, if any; - health education and anticipatory guidance provided; and - family planning and/or counseling.

Permanent Records. Immediately upon notification of an Enrollee's Enrollment ’s enrollment with the Contractor, the Contractor shall create and maintain at the Enrollee's ’s Primary Care Site an Enrollee file containing biographical and enrollment information relating to the Enrollee, including copies of all materials pertaining to the Enrollee provided by the Department. A permanent medical record shall be maintained at the Primary Care Site for every Enrollee and be available to the Primary Care Provider, Women's ’s Health Care Provider and other Providers. Copies of the medical record shall be sent to any new Site to which the Enrollee transfers. The Contractor shall make documented efforts to obtain such consent. Copies of records shall be released only to Authorized Individuals. Original medical records shall be released only in accordance with Federal or State law, court orders, subpoenas, or a valid records release form executed by an Enrollee. The Contractor shall ensure that Enrollees have timely access to the records. The Contractor shall protect the confidentiality and privacy of minors, and abide by all Federal and State laws regarding the confidentiality and disclosure of medical records, mental health records, and any other information about Enrollee. The Contractor shall produce such records for the Department upon request. Medical records must include Provider identification and Enrollee identification. All entries in the medical record must be legible and dated, and the following, where applicable, shall be included: - • patient identification; - • personal health, social history and family history, with updates as needed; - • risk assessment; - • obstetrical history (if any) and/or profile; - profile;‌‌‌ • hospital admissions and discharges; - • relevant history of current illness or injury (if any) and physical findings; - • diagnostic and therapeutic orders; - • clinical observations, including results of treatment; - • reports of procedure, tests and results; - • diagnostic impressions; - • patient disposition and pertinent instructions to patient for follow-up care; - • immunization record; - • allergy history; - • periodic exam record; - • weight and height information and, as appropriate, growth chart; - chart;‌‌‌ • referral information, if any; - • health education and anticipatory guidance provided; and - and‌ • family planning and/or counseling.

Permanent Records. Immediately upon notification of an Enrollee's Enrollment enrollment with the Contractor, the Contractor shall create and maintain at the Enrollee's Primary Care Site an Enrollee file containing biographical and enrollment information relating to the Enrollee, including copies of all materials pertaining to the Enrollee provided by the Department. A permanent medical record shall be maintained at the Primary Care Site for every Enrollee and be available to the Primary Care Provider, Women's Health Care Provider and other Providers. Copies of the medical record shall be sent to any new Site to which the Enrollee transfers. The Contractor shall make documented efforts to obtain such consent. Copies of records shall be released only to Authorized Individuals. Original medical records shall be released only in accordance with Federal or State law, court orders, subpoenas, or a valid records release form executed by an Enrollee. The Contractor shall ensure that Enrollees have timely access to the records. The Contractor shall protect the confidentiality and privacy of minors, and abide by all Federal and State laws regarding the confidentiality and disclosure of medical records, mental health records, and any other information about Enrollee. The Contractor shall produce such records for the Department upon request. Medical records must include Provider identification and Enrollee identification. All entries in the medical record must be legible and dated, and the following, where applicable, shall be included: - • patient identification; - • personal health, social history and family history, with updates as needed; - • risk assessment; - • obstetrical history (if any) and/or profile; - • hospital admissions and discharges; - • relevant history of current illness or injury (if any) and physical findings; - • diagnostic and therapeutic orders; - • clinical observations, including results of treatment; - • reports of procedure, tests and results; - • diagnostic impressions; - • patient disposition and pertinent instructions to patient for follow-up care; - • immunization record; - • allergy history; - • periodic exam record; - • weight and height information and, as appropriate, growth chart; - • referral information, if any; - • health education and anticipatory guidance provided; and - • family planning and/or counseling.