Common use of PHILOSOPHY AND SITUATION Clause in Contracts

PHILOSOPHY AND SITUATION. A. The Purpose of this agreement is to provide a structure for the broad and cost effective use and maintenance of all ACPS and City owned and operated facilities in support of the community use of these facilities. In addition, the purpose of this agreement is to provide detailed understanding and structure for cost effective grounds maintenance associated with school grounds, open space, and park property to provide greater efficiency to the City of Alexandria taxpayers. B. It is recognized that the Alexandria City Public Schools and City agencies are limited in financial, personnel, and facility resources to support their respective programs. Therefore, an agreement establishing mutual maintenance and use of these facilities provides maximum effective utilization of all public/community facilities. C. As new projects are needed or initiated, all parties shall coordinate and update the MOU accordingly via an addendum approved by the City Manager and ACPS Superintendent. Interdepartmental City Contract D. The Department of Recreation, Parks and Cultural Activities shall provide all outdoor grounds maintenance in the designated areas found in this agreement. ACPS will coordinate ACPS’s landscape maintenance contractor’s miscellaneous landscape work which is outside the scope of this MOU, to avoid conflicts with RPCA’s work herein described. RPCA is not responsible for ACPS’s contractor’s work. E. The existing City/Schools maintenance facility work group as appointed by the City Manager and the ACPS Superintendent, respectively agree that this oversight committee will address any grounds maintenance /snow removal issues that may arise, and will develop strong communication avenues to communicate with the principals, PTA and community. F. The following avenue of communications is herewith established concerning outdoor grounds maintenance as shown in the designated areas of this agreement: The ACPS Operations and Maintenance Director (ACPS-OMD) is the ACPS administrator of this agreement. As such, he/she is the effective point of contact between ACPS and the City Departments concerning administration of this MOU: ACPS/RPCA outdoor grounds maintenance portion of this agreement. The schools’ principals (and/or staff) of ACPS herein designated facilities shall contact the ACPS-OMD concerning any/all grounds maintenance for their respective schools. APCS agrees that RPCA will respond only to grounds maintenance requests made by the ACPS-OMD in accord and compliant with this agreement. RPCA Park Operations division chiefs (overseeing grounds maintenance and snow removal) will be RPCA’s effective point of contact concerning any/all grounds maintenance on ACPS properties in accord and compliant with this agreement. G. The City/School maintenance facility work group shall attempt to resolve all issues relating to the joint use of the facilities as covered by the guidelines contained herein. H. This Memorandum of Understanding supersedes all previous documents. I. ACPS shall be responsible for the electrical and water costs associated with each site. ACPS shall be responsible for the litter pick up at all ACPS sponsored events. Department of Recreation, Parks and Cultural Activities shall be responsible for litter pick up at all Department of Recreation, Parks and Cultural Activities sponsored events. Interdepartmental City Contract The Department of Transportation and Environmental Services shall empty the designated trash cans identified at each site and be responsible for daily litter pick up of the grounds with the understanding that there is a coordinated effort to keep the grounds clean. If additional cleaning or trash services are required for special School events the costs will be determined before the event and paid for by ACPS.

PHILOSOPHY AND SITUATION. A. The Purpose of this agreement is to provide a structure for the broad and cost effective use and maintenance of all ACPS and City owned and operated facilities in support of the community use of these facilities. In addition, the purpose of this agreement is to provide detailed understanding and structure for cost effective grounds maintenance associated with school grounds, open space, and park property to provide greater efficiency to the City of Alexandria taxpayers. B. It is recognized that the Alexandria City Public Schools School Division and City agencies are limited in financial, personnel, and facility resources to support their respective programs. Therefore, an agreement establishing mutual maintenance and use of these facilities provides maximum effective utilization of all public/community facilities. C. As new projects are needed or initiated, all parties shall coordinate and update the MOU accordingly via an addendum approved by the City Manager and ACPS Superintendent. Interdepartmental City Contract D. The Department of Recreation, Parks and Cultural Activities shall provide all outdoor grounds maintenance in the designated areas found in this agreement. ACPS will coordinate ACPS’s landscape maintenance contractor’s miscellaneous landscape work which is outside the scope of this MOU, to avoid conflicts with RPCA’s work herein described. RPCA is not responsible for ACPS’s contractor’s work. E. The existing City/Schools maintenance facility work group as appointed by the City Manager and the ACPS Superintendent, respectively agree that this oversight committee will address any grounds maintenance /snow removal issues that may arise, and will develop strong communication avenues to communicate with the principals, PTA and community. F. The following avenue of communications is herewith established concerning outdoor grounds maintenance as shown in the designated areas of this agreement: The ACPS Operations and Maintenance Director (ACPS-OMD) is the ACPS administrator of this agreement. As such, he/she is the effective point of contact between ACPS and the City Departments concerning administration of this MOU: ACPS/RPCA outdoor grounds maintenance portion of this agreement. The schools’ principals (and/or staff) of ACPS herein designated facilities shall contact the ACPS-OMD concerning any/all grounds maintenance for their respective schools. APCS agrees that RPCA will respond only to grounds maintenance requests made by the ACPS-OMD in accord and compliant with this agreement. RPCA Park Operations division chiefs (overseeing grounds maintenance and snow removal) will be RPCA’s effective point of contact concerning any/all grounds maintenance on ACPS properties in accord and compliant with this agreement. G. The existing City/School maintenance facility work group shall attempt to resolve all issues relating to the joint use of the facilities as covered by the guidelines contained herein. H. G. This Memorandum of Understanding supersedes all previous documents. I. H. ACPS shall be responsible for the electrical and water costs associated with each site. ACPS shall be responsible for the litter pick up at all ACPS sponsored events. Department of Recreation, Parks and Cultural Activities shall be responsible for litter pick up at all Department of Recreation, Parks and Cultural Activities sponsored events. Interdepartmental City Contract The Department of Transportation Recreation, Parks and Environmental Services Cultural Activities shall empty the designated trash cans identified at each site and be responsible for daily litter pick up of the grounds with the understanding that there is a coordinated effort to keep the grounds clean. If additional cleaning or trash services are required for special School events the costs will be determined before the event and paid for by ACPS.