Pool Cars. Except as set forth in this section, Lessor’s employees will not be allowed to drive Lessee vehicles. Lessee will chauffeur Lessor’s guests, as requested, in Lessee’s pool cars. Administrative Services staff from either Lessor or Lessee will have access to either entity’s service vehicles for business related purposes.
Pool Cars. 8.3.1 There are no fixed criteria for the decision to authorise the use of a pool car, but the authorising manager should take into account: The job commitments of the post holder, including the nature, frequency and urgency of the journeys to be undertaken; The distances to be travelled and the associated cost effectiveness of the solution The physical requirements of the jobholder; The need to transport large items or equipment.
8.3.2 Pool vehicles will be managed in accordance with the Trust‟s current Pool Vehicle Guidance/Policy. Allocation of the vehicle will be at the Manager‟s discretion but they must only be used for business travel.
8.3.3 Where travel cannot be avoided, it is the responsibility of the employee to consider the Trust‟s travel hierarchy (Appendix A), and prioritise the most appropriate transport. It is the responsibility of the manager to validate claims and they should challenge any claims where the manager is not satisfied that the employee has been diligent in this respect.
8.3.4 At all times, it is the responsibility of the manager to establish whether claims at the standard/reserve rate are justified.
