Prepare and Submit Reimbursement Request Package for IAA Sample Clauses

Prepare and Submit Reimbursement Request Package for IAA. For projects being funded through an IAA, the agency prepares and submits a reimbursement package at logical phases of the project. If a reimbursement is requested in the quarterly status report database, the reimbursement package should be submitted concurrently. (See Appendix J, part D. for the requirements for requesting reimbursement.) The SNPLMA Division will review the reimbursement package for completeness and determine the acceptability and accuracy of necessary expenses based on documentation submitted or additional information requested. When the quarterly report/reimbursement package is deemed complete and appropriate, the SNPLMA Division will accept the package and notify the agency in writing of the acceptance and approved amount to initiate an IPAC for payment. The Division will maintain a file copy to support disbursement from the Special Account, and submit documentation and a payment authorization memo to the NSO contracting officer for formal approval and coordination with the SNPLMA Accountant at the IBC. IPAC bills for all IAAs initiated in Fiscal Year 2009 and forward also require acceptance by the Program Manager in the BLM’s FMBS financial system before the IPAC bill can be paid.
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Prepare and Submit Reimbursement Request Package for IAA. ‌ For projects being funded through an IAA, the agency prepares and submits a reimbursement package at logical phases of the project. If a reimbursement is requested in the quarterly reporting in SMART, the reimbursement package should be submitted concurrently. (See the IA Part Two, Appendix J, part D. for the requirements for requesting reimbursement.) The SNPLMA Division will review the reimbursement package for completeness and determine the acceptability and accuracy of necessary expenses based on documentation submitted or additional information requested. When the quarterly report/reimbursement package is deemed complete and appropriate, the SNPLMA Division will accept the package and notify the agency in writing of the acceptance and approved amount to initiate an IPAC for payment. The SNPLMA Division will maintain a file copy to support disbursement from the Special Account, and submit documentation and a payment authorization memorandum to the NSO contracting officer for formal approval and coordination with the SNPLMA Accountant at the NOC.
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