Common use of Preparedness Plan for Each Clause in Contracts

Preparedness Plan for Each. HCC Each HCC funded by the awardee must develop a preparedness plan and submit the plan to ASPR by the end of Budget Period 1 with the annual progress report (APR). The HCC must develop its preparedness plan to include core HCC members and additional HCC members so that, at a minimum, hospitals, EMS, emergency management organizations, and public health agencies are represented. The HCC preparedness plan must emphasize strategies and tactics that promote communications, information sharing, resource coordination, and operational response planning with HCC members and other stakeholders. HCC members should approve the initial preparedness plan and maintain involvement in no less than annual reviews. The final preparedness plan must be approved by all its core member organizations. The review should include identifying gaps in the preparedness plan and working with HCC members to define strategies to address the gaps. Following reviews, the HCC must update the plan as necessary after exercises and real incidents. All of the HCC’s additional member organizations must be given an opportunity to provide input into the preparedness plan, and all member organizations must receive a final copy of the plan. Each preparedness plan can be presented in various formats, including a subset of strategic documents, annexes, or a portion of the HCC’s concept of operations (CONOPS) plans; however, at a minimum the HCC preparedness plan must:  Incorporate the HCC’s and its associated members’ priorities for planning and coordination based on regional needs and gaps. Priorities will depend on multiple factors including perceived risk, emergencies occurring in the region, available funds, applicable laws and regulations, supporting personnel, HCC member facilities and organizations involved, and time constraints  Leverage HCC members’ existing facility preparedness plans as required by the CMS Emergency Preparedness Rule: Medicare and Medicaid Programs; Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers‌‌  Be developed by HCC leadership with broad input from HCC members and other stakeholders  Outline strategic and operational objectives for the HCC as a whole and for each HCC member  Include short-term – within the year – and longer-term – three- to five-year – objectives  Include a recurring objective to develop and review the HCC response plan, which details the responsibilities and roles of the HCC and its members, including how they share information, coordinate activities and resources during an emergency, and plan for recovery  Inform training, exercise, and resource and supply management activities during the year  Include a checklist of each HCC member’s proposed activities, methods for members to report progress to the HCC, and processes to promote accountability and completion.‌ More information about the HCC Preparedness Plan can be found in Capability 1, Objective 3 of the 2017-2022 Health Care Preparedness and Response Capabilities.‌ Activity 2: Characterize the Probable Risks to the Jurisdiction and the HCC Joint Requirements‌ Jurisdictional Risk Assessments All HPP and PHEP awardees must participate in or complete a jurisdictional risk assessment (JRA) at least once every five years. The five-year period can extend from one project period to the next, but ASPR and CDC require awardees conduct at least one JRA in this project period. For instance, if a JRA was conducted in Budget Period 4 during the previous project period, one is not necessary until Budget Period 4 of this project period. HPP and PHEP awardees should coordinate risk assessment activities with each other and with relevant emergency management and homeland security programs in their jurisdictions. In addition, risk assessment activities must be coordinated as possible with relevant emergency management and homeland security programs to support jurisdictional Threat and Hazard Identification and Risk Assessment (THIRA) efforts. HPP and PHEP awardees should use the JRA to identify the potential hazards, vulnerabilities, and risks facing their jurisdiction and their HCCs. Awardees should incorporate the impact from incidents that may have occurred since the last JRA. Awardees must ensure that all their funded HCCs have the opportunity to provide input into the JRA for this project period. Further, awardees must provide their HCCs with the date the JRA was completed or is projected to be completed. ASPR and CDC recommend more frequent analyses of hazards and vulnerabilities to maintain progress toward improving community resilience. Awardees should incorporate impact from incidents that may have occurred since the last JRA for which public health or health care had a lead role in mitigating identified disaster health risks. If a JRA or equivalent was conducted less than five years before an incident, awardees should review risks and develop brief narratives describing how they have continued to engage critical partners to address vulnerable populations. In addition, ASPR and CDC recommend awardees review current findings of the National Health Security Preparedness Index (NHSPI) and their respective State Preparedness Reports (SPR) to help gauge risks and gaps. NHSPI is intended to help guide efforts to improve state and local public health systems and achieve a higher level of health security preparedness. HPP and PHEP awardees should use NHSPI results to help them assess their jurisdictional strengths and weaknesses. The results should be analyzed, along with other data sources such as the HHS Capabilities Planning Guide, jurisdictional risk assessments, incident after-action reports and improvement plans, site visit observations, and other jurisdictional priorities and strategies, to help determine their strategic priorities, identify program gaps, and, ultimately, prioritize preparedness investments. More information on the NHSPI can be found at xxxx://xxx.xxxxx.xxx/.‌‌‌‌‌ HPP Requirements

Preparedness Plan for Each. HCC Each HCC funded by the awardee must develop a preparedness plan and submit the plan to ASPR by the end of Budget Period 1 with the annual progress report (APR). The HCC must develop its preparedness plan to include core HCC members and additional HCC members so that, at a minimum, hospitals, EMS, emergency management organizations, and public health agencies are represented. The HCC preparedness plan must emphasize strategies and tactics that promote communications, information sharing, resource coordination, and operational response planning with HCC members and other stakeholders. HCC members should approve the initial preparedness plan and maintain involvement in no less than annual reviews. The final preparedness plan must be approved by all its core member organizations. The review should include identifying gaps in the preparedness plan and working with HCC members to define strategies to address the gaps. Following reviews, the HCC must update the plan as necessary after exercises and real incidents. All of the HCC’s additional member organizations must be given an opportunity to provide input into the preparedness plan, and all member organizations must receive a final copy of the plan. Each preparedness plan can be presented in various formats, including a subset of strategic documents, annexes, or a portion of the HCC’s concept of operations (CONOPS) plans; however, at a minimum the HCC preparedness plan must:  • Incorporate the HCC’s and its associated members’ priorities for planning and coordination based on regional needs and gaps. Priorities will depend on multiple factors including perceived risk, emergencies occurring in the region, available funds, applicable laws and regulations, supporting personnel, HCC member facilities and organizations involved, and time constraints  • Leverage HCC members’ existing facility preparedness plans as required by the CMS Emergency Preparedness Rule: Medicare and Medicaid Programs; Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers‌‌  • Be developed by HCC leadership with broad input from HCC members and other stakeholders  • Outline strategic and operational objectives for the HCC as a whole and for each HCC member  • Include short-term – within the year – and longer-term – three- to five-year – objectives  • Include a recurring objective to develop and review the HCC response plan, which details the responsibilities and roles of the HCC and its members, including how they share information, coordinate activities and resources during an emergency, and plan for recovery  • Inform training, exercise, and resource and supply management activities during the year  • Include a checklist of each HCC member’s proposed activities, methods for members to report progress to the HCC, and processes to promote accountability and completion.‌ More information about the HCC Preparedness Plan can be found in Capability 1, Objective 3 of the 2017-2022 Health Care Preparedness and Response Capabilities.‌ Activity 2: Characterize the Probable Risks to the Jurisdiction and the HCC Joint Requirements‌ Jurisdictional Risk Assessments All HPP and PHEP awardees must participate in or complete a jurisdictional risk assessment (JRA) at least once every five years. The five-year period can extend from one project period to the next, but ASPR and CDC require awardees conduct at least one JRA in this project period. For instance, if a JRA was conducted in Budget Period 4 during the previous project period, one is not necessary until Budget Period 4 of this project period. HPP and PHEP awardees should coordinate risk assessment activities with each other and with relevant emergency management and homeland security programs in their jurisdictions. In addition, risk assessment activities must be coordinated as possible with relevant emergency management and homeland security programs to support jurisdictional Threat and Hazard Identification and Risk Assessment (THIRA) efforts. HPP and PHEP awardees should use the JRA to identify the potential hazards, vulnerabilities, and risks facing their jurisdiction and their HCCs. Awardees should incorporate the impact from incidents that may have occurred since the last JRA. Awardees must ensure that all their funded HCCs have the opportunity to provide input into the JRA for this project period. Further, awardees must provide their HCCs with the date the JRA was completed or is projected to be completed. ASPR and CDC recommend more frequent analyses of hazards and vulnerabilities to maintain progress toward improving community resilience. Awardees should incorporate impact from incidents that may have occurred since the last JRA for which public health or health care had a lead role in mitigating identified disaster health risks. If a JRA or equivalent was conducted less than five years before an incident, awardees should review risks and develop brief narratives describing how they have continued to engage critical partners to address vulnerable populations. In addition, ASPR and CDC recommend awardees review current findings of the National Health Security Preparedness Index (NHSPI) and their respective State Preparedness Reports (SPR) to help gauge risks and gaps. NHSPI is intended to help guide efforts to improve state and local public health systems and achieve a higher level of health security preparedness. HPP and PHEP awardees should use NHSPI results to help them assess their jurisdictional strengths and weaknesses. The results should be analyzed, along with other data sources such as the HHS Capabilities Planning Guide, jurisdictional risk assessments, incident after-action reports and improvement plans, site visit observations, and other jurisdictional priorities and strategies, to help determine their strategic priorities, identify program gaps, and, ultimately, prioritize preparedness investments. More information on the NHSPI can be found at xxxx://xxx.xxxxx.xxx/.‌‌‌‌‌ HPP Requirements