Common use of Privacy and Campus Surveillance Clause in Contracts

Privacy and Campus Surveillance. 6.1 The Parties agree that Members have a right to privacy in their personal and professional communications and files, whether on paper or in an electronic form. 6.2 The Parties agree to safeguard, as far as reasonably possible, the privacy of information, whether on paper or in electronic form, that is related to academic research or professional activities, including teaching materials, or is exclusively personal to and in the possession of individual Members. In particular the Board agrees to safeguard, as far as possible, the privacy of Members' office paper files, as well as email communication and computer files, whether stored on Members' computers or the Board's mainframe computer(s) at NOSM or at another location when determined by the Board. 6.3 The Parties agree that any type of surveillance, by its very nature, represents an invasion of privacy. Therefore, the Board has an onus to justify the introduction of any type of surveillance devices onto the campuses. 6.4 The Parties recognize that the safety of Members, staff, learners and the general public may require the violation of individual privacy through the installation of video cameras, audio recorders or other monitoring devices in public access areas of the campus such as parking lots and garages, walkways, building entrances, exits and hallways. Any area subject to such surveillance shall be identified by a posted notice to that effect. 6.5 Before surveillance devices are installed, the Board shall seek the advice of the Union and the health and safety committees to determine the necessity of, and the appropriate location for, the placement of such monitoring devices. 6.6 Video cameras, audio recorders or other monitoring devices which are used for surveillance purposes shall not be placed in labs or used during teaching in classrooms without the Union's consent. The Union's consent shall not be unreasonably denied. These surveillance devices shall not be placed within a Member's office, or analogous personal work space without the consent of that Member. Any area subject to such surveillance must be identified by a posted notice to that effect. 6.7 Information obtained through surveillance devices shall not be used against Members at any time unless such information constitutes evidence of serious or gross misconduct including misconduct that may constitute evidence of criminal acts. In such cases Article 2.11 (Disciplinary Measures other than Dismissal) shall apply. However, in no case shall any discipline through surveillance devices, or facts on which the Board relied on imposing discipline through surveillance devices, be used as part of conversion, renewal, promotion, tenure or reappointment recommendations or decisions save for cases of academic misconduct where the facts bear directly on the merits of the application in which case these facts may be introduced. 6.8 Meetings at the Medical School may only be recorded for the purposes of assisting in the production of minutes of the meeting(s) and in such cases there shall be a notice in the meeting papers that shall read “This meeting is being audio recorded for minute taking purposes; once the minutes have been approved the recording will be destroyed.” The recording shall be destroyed immediately after the minutes are approved. Such recording(s) shall not be used for any other purpose than to assist in the production of minutes.

Privacy and Campus Surveillance. 6.1 7.1 The Parties agree that Members have a right to privacy in their personal and professional communications and files, whether on paper or in an electronic form. 6.2 7.2 The Parties agree to safeguard, as far as reasonably possible, the privacy of information, whether on paper or in electronic form, that is related to academic research or professional activities, including teaching materials, or is exclusively personal to and in the possession of individual Members. In particular the Board agrees to safeguard, as far as possible, safeguard the privacy of Members' ’ office paper files, as well as email communication and computer files, whether stored on Members' ’ computers or the Board's ’s mainframe computer(s) at NOSM or at another location when determined by the Board). 6.3 7.3 The Parties agree that any type of surveillance, by its very nature, represents an invasion of privacy. Therefore, the Board has an onus to justify the introduction of any type of surveillance devices onto the campuses. 6.4 7.4 The Parties recognize that the safety of Members, staff, learners and the general public may require the violation of individual privacy through the installation of video cameras, audio recorders or other monitoring devices in public access areas of the campus such as parking lots and garages, walkways, building entrances, exits and hallways. Any area subject to such surveillance shall be identified by a posted notice to that effect. 6.5 7.5 Before surveillance devices are installed, the Board shall seek the advice of the Union and the health and safety committees to determine the necessity of, and the appropriate location for, the placement of such monitoring devices. 6.6 7.6 Video cameras, audio recorders or other monitoring devices which are used for surveillance purposes shall not be placed in labs or used during teaching in classrooms without the Union's ’s consent. The Union's ’s consent shall not be unreasonably denied. These surveillance devices shall not be placed within a Member's ’s office, or analogous personal work space without the consent of that Member. Any area subject to such surveillance must be identified by a posted notice to that effect. 6.7 7.7 Information obtained through surveillance devices shall not be used against Members at any time unless such information constitutes evidence of serious or gross misconduct including misconduct that may constitute evidence of criminal acts. In such cases Article 2.11 (Disciplinary Measures other than Dismissal) shall apply. However, in no case shall any discipline through surveillance devices, or facts on which the Board relied on imposing discipline through surveillance devices, be used as part of conversion, renewal, promotion, tenure or reappointment recommendations or decisions save for cases of academic misconduct where the facts bear directly on the merits of the application in which case these facts may be introduced. 6.8 Meetings at the Medical School may only be recorded for the purposes of assisting in the production of minutes of the meeting(s) and in such cases there shall be a notice in the meeting papers that shall read “This meeting is being audio recorded for minute taking purposes; once the minutes have been approved the recording will be destroyed.” The recording shall be destroyed immediately after the minutes are approved. Such recording(s) shall not be used for any other purpose than to assist in the production of minutes.

Privacy and Campus Surveillance. 6.1 The Parties agree that Members have a right to privacy in their personal and professional communications and files, whether on paper or in an electronic form. 6.2 The Parties agree to safeguard, as far as reasonably possible, the privacy of information, whether on paper or in electronic form, that is related to academic research or professional activities, including teaching materials, or is exclusively personal to and in the possession of individual Members. In particular the Board agrees to safeguard, as far as possible, the privacy of Members' office paper files, as well as email communication and computer files, whether stored on Members' computers or the Board's mainframe computer(s) at NOSM or at another location when determined by the Board. 6.3 The Parties agree that any type of surveillance, by its very nature, represents an invasion of privacy. Therefore, the Board has an onus to justify the introduction of any type of surveillance devices onto the campuses. 6.4 The Parties recognize that the safety of Members, staff, learners and the general public may require the violation of individual privacy through the installation of video cameras, audio recorders or other monitoring devices in public access areas of the campus such as parking lots and garages, walkways, building entrances, exits and hallways. Any area subject to such surveillance shall be identified by a posted notice to that effect. 6.5 Before surveillance devices are installed, the Board shall seek the advice of the Union and the health and safety committees to determine the necessity of, and the appropriate location for, the placement of such monitoring devices. 6.6 Video cameras, audio recorders or other monitoring devices which are used for surveillance purposes shall not be placed in labs or used during teaching in classrooms without the Union's consent. The Union's consent shall not be unreasonably denied. These surveillance devices shall not be placed within a Member's office, or analogous personal work space without the consent of that Member. Any area subject to such surveillance must be identified by a posted notice to that effect. 6.7 Information obtained through surveillance devices shall not be used against Members at any time unless such information constitutes evidence of serious or gross misconduct including misconduct that may constitute evidence of criminal acts. In such cases Article 2.11 (Disciplinary Measures other than Dismissal) shall apply. However, in no case shall any discipline through surveillance devices, or facts on which the Board relied on imposing discipline through surveillance devices, be used as part of conversion, renewal, promotion, tenure or reappointment recommendations or decisions save for cases of academic misconduct where the facts bear directly on the merits of the application in which case these facts may be introduced. 6.8 Meetings at the Medical School may only be recorded for the purposes of assisting in the production of minutes of the meeting(s) and in such cases there shall be a notice in the meeting papers that shall read “This meeting is being audio recorded QRWLFH LQ WKH PHHWLQJ SDSHUV WKDW VKDOO UH for minute taking purposes; once the minutes have been approved the recording will be destroyed.” The recording shall be destroyed immediately after the minutes are EH GHVWUR\HG ´ 7KH UHFRUGLQJ VKDOO EH GHVWU approved. Such recording(s) shall not be used for any other purpose than to assist in the production of minutes.