Common use of Procedures for Appointment, Reappointment, Tenure and Promotion Clause in Contracts

Procedures for Appointment, Reappointment, Tenure and Promotion. 5.01 General Provisions a) Appointments, reappointments, tenure decisions and promotions are made by the Board of Governors upon the recommendation of the President. b) The procedures in this section govern initial appointments at the ranks of Instructor I, Instructor II, Senior Instructor, Assistant Professor, Associate Professor, and Professor; renewal or non-renewal of term appointments with review; recommendations for or against the award of tenure; and promotions. c) Where there is a joint appointment, procedures and criteria for tenure and promotion evaluation will be clearly laid out at the time of appointment. d) It is expected that confidentiality will be respected by all those participating in consultations. 5.02 Meetings with the Head a) No later than June 30 of the academic year preceding the year in which a faculty member may be considered for promotion under Article 9 below, or will be considered for reappointment, or for tenure, the Head shall meet with the faculty member. It is the responsibility of the faculty member to provide an up-to-date curriculum vitae and other relevant information for the review of the Head, prior to the meeting. b) The purpose of the meeting is to identify any potential difficulties with the candidature, to assist the candidate with any concerns, and to discuss: i) the timing of the next review; ii) the criteria and expectations of the next review, including how teaching, scholarly activity and service will be assessed; iii) the candidate’s record including their successes, any potential difficulties and how concerns may be addressed; and iv) where relevant, the information and documents required for the review to proceed. c) The candidate may bring a colleague to each of the above meetings. d) At the conclusion of each of these meetings the matters discussed must be recorded in a memorandum prepared by the Head and agreed to by the candidate. Although the candidate and the Head must agree on what was discussed, they may or may not agree on the evaluations or advice provided. 5.03 Candidate's File for Reappointment, Promotion or Tenure a) Initial file It is the responsibility of the candidate to provide the file that is to be reviewed no later than September 15, unless otherwise agreed by the Head.

Procedures for Appointment, Reappointment, Tenure and Promotion. 5.01 General Provisions a) Appointments, reappointments, tenure decisions and promotions are made by the Board of Governors upon the recommendation of the President. b) The procedures in this section govern initial appointments at the ranks of Instructor I, Instructor IIInstructor, Senior Instructor, Professor of Teaching, Acting Assistant Professor, Assistant Professor, Associate Professor, and Professor; renewal or non-renewal of term appointments with review; recommendations for or against the award of tenure; and promotions. c) Where there is a joint appointment, procedures and criteria for tenure and promotion evaluation will be clearly laid out at the time of appointment. d) It is expected that confidentiality will be respected by all those participating in consultations. 5.02 Meetings with the Head a) No later than June 30 of the academic year preceding the year in which a faculty member may be considered for promotion under Article 9 below, or will be considered for reappointment, or for tenure, the Head shall meet with the faculty member. It is the responsibility of the faculty member to provide an up-to-date curriculum vitae and other relevant information for the review of the Head, prior to the meeting. b) The purpose of the meeting is to identify any potential difficulties with the candidature, to assist the candidate with any concerns, and to discuss: i) the timing of the next review; ii) the criteria and expectations of the next review, including how teaching, scholarly activity and service will be assessed; iii) the candidate’s record including their successes, any potential difficulties and how concerns may be addressed; and iv) where relevant, the information and documents required for the review to proceed. c) The candidate may bring a colleague to each of the above meetings. d) At the conclusion of each of these meetings the matters discussed must be recorded in a memorandum prepared by the Head and agreed to by the candidate. Although the candidate and the Head must agree on what was discussed, they may or may not agree on the evaluations or advice provided. 5.03 Candidate's File for Reappointment, Promotion or Tenure a) Initial file It is the responsibility of the candidate to provide the file that is to be reviewed no later than September 15, unless otherwise agreed by the Head.