Common use of Programmatic Reporting Requirements Clause in Contracts

Programmatic Reporting Requirements. Report Name Frequency Period Begin Period End Due Date Progress Report Monthly 09/01/2015 09/30/2015 10/15/2015 Progress Report Monthly 10/01/2015 10/31/2015 11/16/2015 Progress Report Monthly 11/01/2015 11/30/2015 12/15/2015 Progress Report Monthly 12/01/2015 12/31/2015 01/15/2016 Progress Report Monthly 01/01/2016 01/31/2016 02/15/2016 Progress Report Monthly 02/01/2016 02/29/2016 03/15/2016 Progress Report Monthly 03/01/2016 03/31/2016 04/15/2016 Progress Report Monthly 04/01/2016 04/30/2016 05/16/2016 Progress Report Monthly 05/01/2016 05/31/2016 06/15/2016 Progress Report Monthly 06/01/2016 06/30/2016 07/15/2016 Progress Report Monthly 07/01/2016 07/31/2016 08/15/2016 Progress Report Monthly 08/01/2016 08/31/2016 09/15/2016 Financial Status Quarterly 09/01/2015 11/30/2015 12/31/2015 Report Financial Status Quarterly 12/01/2015 02/29/2016 03/31/2016 Report Financial Status Quarterly 03/01/2016 05/31/2016 06/30/2016 Report Financial Status Quarterly 06/01/2016 08/31/2016 09/30/2016 Report Progress Report Monthly 09/01/2016 09/30/2016 10/17/2016 Progress Report Monthly 10/01/2016 10/31/2016 11/15/2016 Progress Report Monthly 11/01/2016 11/30/2016 12/15/2016 Progress Report Monthly 12/01/2016 12/31/2016 01/16/2017 Progress Report Monthly 01/01/2017 01/31/2017 02/15/2017 Progress Report Monthly 02/01/2017 02/28/2017 03/15/2017 Progress Report Monthly 03/01/2017 03/31/2017 04/17/2017 Progress Report Monthly 04/01/2017 04/30/2017 05/15/2017 Progress Report Monthly 05/01/2017 05/31/2017 06/15/2017 Progress Report Monthly 06/01/2017 06/30/2017 07/17/2017 Progress Report Monthly 07/01/2017 07/31/2017 08/15/2017 Progress Report Monthly 08/01/2017 08/31/2017 09/15/2017 Financial Status Quarterly 09/01/2016 11/30/2016 01/02/2017 Report Financial Status Quarterly 12/01/2016 02/28/2017 03/31/2017 Report Financial Status Quarterly 03/01/2017 05/31/2017 06/30/2017 Report Financial Status Quarterly 06/01/2017 08/31/2017 10/16/2017 Report Submission Instructions:

Programmatic Reporting Requirements. Report Name Frequency Period Begin Period End Due Date Progress Report Monthly 09/01/2015 09/30/2015 10/15/2015 Progress Report Monthly 10/01/2015 10/31/2015 11/16/2015 Progress Report Monthly 11/01/2015 11/30/2015 12/15/2015 Progress Report Monthly 12/01/2015 12/31/2015 01/15/2016 Progress Report Monthly 01/01/2016 01/31/2016 02/15/2016 Progress Report Monthly 02/01/2016 02/29/2016 03/15/2016 Progress Report Monthly 03/01/2016 03/31/2016 04/15/2016 Progress Report Monthly 04/01/2016 04/30/2016 05/16/2016 Progress Report Monthly 05/01/2016 05/31/2016 06/15/2016 Progress Report Monthly 06/01/2016 06/30/2016 07/15/2016 Progress Report Monthly 07/01/2016 07/31/2016 08/15/2016 Progress Report Monthly 08/01/2016 08/31/2016 09/15/2016 Financial Status Quarterly 09/01/2015 11/30/2015 12/31/2015 01/01/2016 03/31/2016 04/30/2016 Report Financial Status Quarterly 12/01/2015 02/29/2016 03/31/2016 04/01/2016 06/30/2016 07/31/2016 Report Financial Status Quarterly 03/01/2016 05/31/2016 06/30/2016 07/01/2016 09/30/2016 10/31/2016 Report Financial Status Quarterly 10/01/2016 12/31/2016 02/15/2017 Report HIV Transmission Monthly 01/01/2016 01/31/2016 02/20/2016 Report HIV Transmission Monthly 03/01/2016 03/31/2016 04/20/2016 Report HIV Transmission Monthly 04/01/2016 04/30/2016 05/20/2016 Report HIV Transmission Monthly 05/01/2016 05/31/2016 06/20/2016 Report HIV Transmission Monthly 06/01/2016 06/30/2016 07/20/2016 Report HIV Transmission Monthly 07/01/2016 07/31/2016 08/20/2016 Report HIV Transmission Monthly 08/01/2016 08/31/2016 09/30/2016 09/20/2016 Report Progress Report HIV Transmission Monthly 09/01/2016 09/30/2016 10/17/2016 Progress 10/20/2016 Report HIV Transmission Monthly 10/01/2016 10/31/2016 11/15/2016 Progress 11/20/2016 Report HIV Transmission Monthly 11/01/2016 11/30/2016 12/15/2016 Progress 12/20/2016 Report HIV Transmission Monthly 12/01/2016 12/31/2016 01/16/2017 Progress 01/20/2017 Report HIV Transmission Monthly 01/01/2017 02/01/2016 02/29/2016 03/20/2016 Report Semi-Annual Semi-Annually 01/01/2016 06/30/2016 07/29/2016 Report Semi-Annual Semi-Annually 07/01/2016 12/31/2016 01/31/2017 02/15/2017 Progress Report Monthly 02/01/2017 02/28/2017 03/15/2017 Progress Report Monthly 03/01/2017 03/31/2017 04/17/2017 Progress Report Monthly 04/01/2017 04/30/2017 05/15/2017 Progress Report Monthly 05/01/2017 05/31/2017 06/15/2017 Progress Report Monthly 06/01/2017 06/30/2017 07/17/2017 Progress Report Monthly 07/01/2017 07/31/2017 08/15/2017 Progress Report Monthly 08/01/2017 08/31/2017 09/15/2017 Financial Status Quarterly 09/01/2016 11/30/2016 01/02/2017 Report Financial Status Quarterly 12/01/2016 02/28/2017 03/31/2017 Report Financial Status Quarterly 03/01/2017 05/31/2017 06/30/2017 Report Financial Status Quarterly 06/01/2017 08/31/2017 10/16/2017 Report Submission Instructions:: The following information for all clients who receive HIV testing shall be reported to DSHS electronically in a DSHS approved format and submitted by the 20th of each month. Data for transmission to TXDSHS HIV program will include Scope, Client ID, Site name, Test date, Counselor Name, Birth date, Sex at birth, Current gender identity, Ethnicity, Race, Client’s zip code, Client asked about risk factors, Client counseled about their risks, Test technology used, and Test result. Syphilis and Hepatitis C testing data shall be reported to DSHS electronically in a DSHS approved format along with HIV testing data. Data shall be submitted via TxPHIN or sFTP to DSHS by the 20th of each month, if applicable. Condom Distribution data must be entered into the DSHS Risk Reduction Activities Microsoft Access database and submitted via TxPHIN or sFPT to DSHS by the 20th of each month. Contractor is responsible for examining the quality of the information prior to submission to assure it is complete and accurate for all data reported to DSHS. Contractor shall submit semi-annual activity reports of the number of contacts with clients in the designated target population(s) in which priority intervention services are provided. Such reports shall be submitted in the format provided by DSHS Program at xxxx://xxx.xxxx.xxxxx.xx.xx/hivstd/fieldops/PreventionReports.shtm by electronic mail transmission to xxxxxxxxxxxx.xxxx@xxxx.xxxxx.xx.xx. These semi-annual reports are due on or before July 29, 2016, and January 31, 2017.