Common use of Programme Management Clause in Contracts

Programme Management. 6.1. The proposed programme will be implemented through national implementation modality under the overall coordination of the Ministry of Foreign Affairs and in close cooperation with the Sector for European Affairs and the National Aid Coordinator thereby ensuring national ownership of all activities falling within the CPAP. In case of UNDP 4 Full list of partners is available in the Results and Resources Framework implementation, which will be negotiated and mutual agreed between the UNDP CO and the national counterparts, UNDP rules and regulations for Direct Implementation will apply. In both cases, the country office will recover costs for services rendered, according to UNDP policy and tools such as the Universal Price List. 6.2. Design and implementation of the specific programmes at national and local level will be carried out in partnership with varied type of institutions, including Government ministries, national bodies and institutions, local authorities, NGOs, business sector, UN agencies including UNDP itself. The reference to “Implementing Partner(s)” shall mean “Executing Agency (ies)” as used in the SBAA. 6.3. Drawing on the United Nations reform principles, especially simplification and harmonization, UNDP will operate in line with harmonized country programming instruments such as the UNDAF, the CPD, the CPAP and the AWPs. To the extent possible UNDP and partners will use the minimum documents necessary to implement programme initiatives namely the signed CPAP and signed AWPs. The AWPs, which describe the specific results to be achieved, will form the basic agreement between UNDP and each implementing partner on the use of resources to implement programmatic initiatives. However, as necessary and appropriate, project documents would be prepared using, inter alia, the relevant text from the CPAP, and AWPs. UNDP will sign the project documents with partners in accordance with corporate practices and local requirements. In line with the UNDG Joint Programming Guidance Note, the scope of inter-agency cooperation is strengthened to cultivate programme convergence, increase complementarity and synergies and avoid duplication. 6.4. UNDP integrated financial and management system Atlas will contribute to timely, efficient delivery of activities and effective monitoring of UNDP programme as well as joint activities, administered by UNDP. 6.5. All cash transfers to an Implementing Partner are based on the Annual Work Plans agreed between the Implementing Partner and UNDP. 6.6. Cash transfers for activities detailed in AWPs can be made by UNDP using the following modalities: Direct payment to vendors or third parties for obligations incurred by the Implementing Partners; Direct payments to vendors or third parties for obligations incurred by UN agencies in support of activities agreed with Implementing Partners Xxxx transferred directly to the Implementing Partner: o Prior to the start of activities (direct cash transfer), or o After activities have been completed (reimbursement) 6.7. Direct payments by UNDP will not require a separate request or authorization of the government, which is agreed to this CPAP document and will remain valid throughout the CPAP period. Direct cash transfers shall be requested and released for programme implementation periods not exceeding three months. Reimbursements of previously authorized expenditures shall be requested and released quarterly or after the completion of activities. The UNDP shall not be obligated to reimburse expenditure made by the Implementing Partner over and above the authorized amounts. 6.8. Following the completion of any activity, any balance of funds shall be reprogrammed by mutual agreement between the Implementing Partner and UNDP, or refunded. 6.9. Cash transfer modalities, the size of disbursements, and the scope and frequency of assurance activities shall depend on the findings of a review of the public financial management capacity in the case of a Government Implementing Partner, and of an assessment of the financial management capacity of the non-UN Implementing Partner. A qualified consultant or a public accounting firm, selected by UNDP may conduct such an assessment, in which the Implementing Partner shall participate. 6.10. Cash transfer modalities, the size of disbursements, and the scope and frequency of assurance activities may be revised in the course of programme implementation based on the findings of programme monitoring, expenditure monitoring and reporting, and audits. 6.11. Significant resources have been already mobilized for implementation of joint programmes in the areas of domestic violence and inter-ethnic dialogue strengthening. Further resource mobilization efforts will be intensified to support the Results and Resources Framework (RRF) and ensure sustainability of the programme. A Resource Mobilization Strategy is under preparation, with an emphasis on strengthening partner systems with national counterparts for securing partial government cost-sharing or joint resource mobilization efforts from third partners. In this respect, the core resources for the new programme will be used to leverage further mobilization of non-core resources. Accountability for resources will be ensured with timely, analytical, results oriented and evidence based reports of high quality. In close cooperation with the World Bank, EC and other major bilateral donors, UNDP will continue to advocate for and support the aid effectiveness agenda and introduction of a programme based approach to aid coordination.

Programme Management. 6.1. 6.1 The proposed programme will be implemented through national implementation modality nationally executed under the overall coordination of the UNDP Focal Point Ministry of Foreign Affairs and in close cooperation with the Sector for European Affairs and the National Aid Coordinator thereby ensuring national ownership of all activities falling within the CPAP. In case of UNDP 4 Full list of partners is available in the Results and Resources Framework implementation, which will be negotiated and mutual agreed between the UNDP CO and the national counterparts, UNDP rules and regulations for Direct Implementation will apply. In both cases, the country office will recover costs for services rendered, according to UNDP policy and tools such as the Universal Price List. 6.2. Design and implementation of the specific programmes at national and local level will be carried out Government Coordinating Agency, in partnership collaboration with varied type of institutions, including Government ministries, national bodies and institutions, local authorities, NGOs, business sectorIGOs, UN agencies including agencies, providing implementation support and formulation of programme activities. The Government Coordinating Agency will nominate the Government Co-operating Agency directly responsible for the Government’s participation in each UNDP-assisted AWP. The AWPs describe the specific results to be achieved and will form the basic agreement between UNDP itselfand each Implementing Partner on the use of resources. The reference to “Implementing Partner(s)” shall mean “Executing Agency (ies)” as used in the SBAA. 6.36.2 In programme design and implementation, UNDP works closely with key partners. Drawing The multi-country programme builds on the United Nations reform principles, especially simplification and harmonizationharmonisation, UNDP will operate by operating in line with harmonized the harmonised common country programming instruments such as the UNDAFUNDAF results matrix, Delivering as One (DaO) efforts, joint monitoring and evaluation, and programme resources frameworks in the CPD, the M-CPAP and the AWPs. . 6.3 To the extent possible UNDP and partners will use the minimum documents necessary to implement programme initiatives necessary, namely the signed M-CPAP and signed AWPs. The AWPs, which describe the specific results to be achieved, will form the basic agreement between UNDP and each implementing partner on the use of resources AWPs to implement programmatic initiatives. initiatives.14 However, as necessary and appropriate, project documents would be prepared using, inter alia, the relevant text from the M- CPAP, and AWPs. UNDP will sign the project documents with partners in accordance with corporate practices and local requirements. In line with the UNDG Joint Programming Guidance Note, the scope of inter-agency cooperation is strengthened to cultivate programme through joint programmes and geographical convergence, increase complementarity and synergies and avoid duplication. 6.4. UNDP integrated financial and management system Atlas will contribute to timely, efficient delivery of activities and effective monitoring of UNDP programme as well as joint activities, administered by UNDP. 6.5. 6.4 All cash transfers to an Implementing Partner are based on the Annual Work Plans agreed between the Implementing Partner and UNDP. 6.6. 6.5 Cash transfers for activities detailed in AWPs can be made by UNDP using the following modalities: : 1. Xxxx transferred directly to the Implementing Partner: a. Prior to the start of activities (direct cash transfer), or b. After activities have been completed (reimbursement); 2. Direct payment to vendors or third parties for obligations incurred by the Implementing Partners; Partners on the basis of requests signed by the designated official of the Implementing Partner; 3. Direct payments to vendors or third parties for obligations incurred by UN agencies in support of activities agreed with Implementing Partners Xxxx transferred directly to the Implementing Partner: o Prior to the start of activities (direct cash transfer), or o After activities have been completed (reimbursement)Partners. 6.7. Direct payments by UNDP will not require a separate request or authorization of the government, which is agreed to this CPAP document and will remain valid throughout the CPAP period. 6.6 Direct cash transfers shall be requested and released for programme implementation periods not exceeding three months. Reimbursements of previously authorized authorised expenditures shall be requested and released quarterly or after the completion of activities. The UNDP shall not be obligated to reimburse expenditure made by the Implementing Partner over and above the authorized authorised amounts. 6.8. 6.7 Following the completion of any activity, any balance of funds shall be reprogrammed by mutual agreement between the Implementing Partner and UNDP, or refunded. 6.9. 6.8 Cash transfer modalities, the size of disbursements, and the scope and frequency of assurance activities shall may depend on the findings of a review of the public financial management capacity in the case of a Government Implementing Partner, and of an assessment of the financial management 14 In some exceptional cases, it may be necessary to prepare a project document outside the M-CPAP. While the use of project documents outside the M-CPAP should be avoided, if necessary, such project documents could be prepared (for example, in crisis situations not envisaged before). In such cases, the AWP format will be used as project document ensuring that it reflects the mandatory clauses such as the legal context, management arrangements and for cash transfer. capacity of the non-UN Implementing Partner. A qualified consultant or consultant, such as a public accounting firm, selected by UNDP may conduct such an assessment, in which the Implementing Partner shall participate. 6.10. 6.9 Cash transfer modalities, the size of disbursements, and the scope and frequency of assurance activities may be revised in the course of programme implementation based on the findings of programme monitoring, expenditure monitoring and reporting, and audits. 6.11. Significant resources have been already mobilized for implementation of joint programmes in the areas of domestic violence and inter-ethnic dialogue strengthening. Further resource mobilization 6.10 Resource mobilisation efforts will be intensified to support the Results and Resources Framework (RRF) and ensure sustainability of the programme. A Resource Mobilization Strategy is under preparationMobilisation of other resources in the form of cost sharing, with an emphasis on strengthening partner systems with national counterparts for securing partial trust funds, or government cost-sharing or joint resource mobilization efforts from third partners. In this respect, the core resources cash counterpart contributions will be undertaken to secure funding for the new programme will be used to leverage further mobilization of non-core resources. Accountability for resources will be ensured with timely, analytical, results oriented and evidence based reports of high quality. In close cooperation with the World Bank, EC and other major bilateral donors, UNDP will continue to advocate for and support the aid effectiveness agenda and introduction of a programme based approach to aid coordinationprogramme.

Programme Management. 6.1. 6.1 The proposed programme will be implemented through national implementation modality nationally executed under the overall coordination of the Ministry of Foreign Affairs and in close cooperation with the Sector for European Affairs and the National Aid Coordinator thereby ensuring national ownership of all activities falling within the CPAPFinance (Government Coordinating Agency). In case of UNDP 4 Full list of partners is available in the Results and Resources Framework implementation, which will be negotiated and mutual agreed between the UNDP CO and the national counterparts, UNDP rules and regulations for Direct Implementation will apply. In both cases, the country office will recover costs for services rendered, according to UNDP policy and tools such as the Universal Price List. 6.2. Design and implementation of the specific programmes at national and local level will be carried out in partnership with varied type of institutions, including Government ministries, national bodies and institutions, local authorities, NGOs, business sector, UN agencies including UNDP itselfwill implement the programme activities, where requested and appropriate. The Government Coordinating Agency will nominate the Government Co- operating Agency directly responsible for the Government’s participation in each UNDP assisted AWP. The AWPs describe the specific results to be achieved and will form the basic agreement between UNDP and each implementing partner on the use of resources. The reference to “Implementing Partner(s)” shall mean “Executing Agency (ies)” as used in the SBAASupplemental Provisions to the Project Document. 6.36.2 In programme design and implementation, UNDP works closely with key partners. Drawing The country programme builds on the United Nations reform principles, especially simplification and harmonization, UNDP will operate by operating in line with the harmonized common country programming instruments such as the UNDAFUNDAF results matrix, the CPDmonitoring and evaluation, programme resources frameworks the CPAP and the AWPs. To the extent possible UNDP and partners will use the minimum documents necessary to implement programme initiatives necessary, namely the signed CPAP and signed AWPs. The AWPs, which describe the specific results to be achieved, will form the basic agreement between UNDP and each implementing partner on the use of resources AWPs to implement programmatic initiatives. However, as necessary and appropriatewhen necessary, project documents would be prepared using, inter alia, the relevant text from the CPAP, and AWPs. UNDP will sign the project documents and memoranda of understanding with partners to in accordance with corporate practices and local requirements. In line with the UNDG Joint Programming Guidance Notenew joint programme guidelines, the scope of inter-agency cooperation is strengthened to cultivate new programme and geographical convergence, increase complementarity and synergies and avoid duplication. 6.4. UNDP integrated financial and management system 6.3 Atlas will contribute contributes to timely, efficient delivery of activities and more effective financial monitoring will be used in the management of projects and the UNDP programme as well as joint activities, administered by UNDPprogramme. 6.5. 6.4 All cash transfers to an Implementing Partner are based on the Annual Work Plans agreed between the Implementing Partner and UNDP. 6.6. 6.5 Cash transfers for activities detailed in AWPs can be made by UNDP using the following modalities: : 1. Xxxx transferred directly to the Implementing Partner, using existing Government of Samoa procedures for the management of finances: a. Prior to the start of activities (direct cash transfer), or b. After activities have been completed (reimbursement); 2. Direct payment to vendors or third parties for obligations incurred by the Implementing Partners; Partners on the basis of requests signed by the designated official of the Coordinating Authority ; 3. Direct payments to vendors or third parties for obligations incurred by UN agencies in support of activities agreed with Implementing Partners Xxxx transferred directly to the Implementing Partner: o Prior to the start of activities (direct cash transfer), or o After activities have been completed (reimbursement)Partners. 6.7. Direct payments by UNDP will not require a separate request or authorization of the government, which is agreed to this CPAP document and will remain valid throughout the CPAP period. 6.6 Direct cash transfers shall be requested and released for programme implementation periods not exceeding three months. Reimbursements of previously authorized expenditures shall be requested and released quarterly or after the completion of activities. The UNDP shall not be obligated to reimburse expenditure made by the Implementing Partner over and above the authorized amounts. 6.8. 6.7 Following the completion of any activity, any balance of funds shall be reprogrammed by mutual agreement between the Implementing Partner and UNDP, or refunded. 6.9. 6.8 Cash transfer modalities, the size of disbursements, and the scope and frequency of assurance activities shall may depend on the findings of a review of the public financial management capacity in the case of a Government Implementing Partner, and of an assessment of the financial management capacity of the non-UN Implementing Partner. A qualified consultant or consultant, such as a public accounting firm, selected by UNDP may conduct such an assessment, in which the Implementing Partner shall participate. 6.10. 6.9 Cash transfer modalities, the size of disbursements, and the scope and frequency of assurance activities may be revised in the course of programme implementation based on the findings of programme monitoring, expenditure monitoring and reporting, and audits. 6.11. Significant resources have been already mobilized for implementation of joint programmes in the areas of domestic violence and inter-ethnic dialogue strengthening. Further resource 6.10 Resource mobilization efforts will be intensified to support the Results and Resources Framework (RRF) RRF and ensure sustainability of the programme. A Resource Mobilization Strategy is under preparationof other resources in the form of cost sharing, with an emphasis on strengthening partner systems with national counterparts for securing partial trust funds, or government cost-sharing or joint resource mobilization efforts from third partners. In this respect, the core resources cash counterpart contributions will be undertaken to secure funding for the new programme will be used to leverage further mobilization of non-core resources. Accountability for resources will be ensured with timely, analytical, results oriented and evidence based reports of high quality. In close cooperation with the World Bank, EC and other major bilateral donors, UNDP will continue to advocate for and support the aid effectiveness agenda and introduction of a programme based approach to aid coordinationprogramme.

Programme Management. 6.1. 6.1 The proposed programme will be implemented through national implementation modality nationally executed under the overall coordination of the Ministry Planning Institute of Foreign Affairs and in close cooperation with the Sector for European Affairs and the National Aid Coordinator thereby ensuring national ownership of all activities falling within the CPAPJamaica (PIOJ). In case of UNDP 4 Full list of partners is available in the Results and Resources Framework implementation, which will be negotiated and mutual agreed between the UNDP CO and the national counterparts, UNDP rules and regulations for Direct Implementation will apply. In both cases, the country office will recover costs for services rendered, according to UNDP policy and tools such as the Universal Price List. 6.2. Design and implementation of the specific programmes at national and local level will be carried out in partnership with varied type of institutions, including Government ministries, national bodies and institutions, local authorities, NGOs, business sectorIGOs, UN agencies including UNDP itselfwill implement the programme activities. PIOJ will nominate the Government Co- operating Agency directly responsible for the Government’s participation in each UNDP assisted AWP. The AWPs describe the specific results to be achieved and will form the basic agreement between UNDP and each Implementing Partner on the use of resources. The reference to “Implementing Partner(s)” shall mean “Executing Agency (ies)” as used in the SBAA. 6.36.2 The Implementation of each AWP will be guided by a Project Board. Drawing The Project Board will be responsible for making by consensus management decisions when guidance is, including recommendation for approval and revision of plans. Project Board decisions should be made in accordance to standards that shall ensure best value to money, fairness, integrity transparency and effective international competition. Members of Project Board should be decision makers (Senior Management/Director Level or equivalent) within their respective organisation to promote organisational buy-in and encourage sustainability through increased Government commitment and mainstreaming. 6.3 In programme design and implementation, UNDP works closely with key partners. The country programme builds on the United Nations reform principles, especially simplification and harmonization, UNDP will operate by operating in line with the harmonized common country programming instruments such as the UNDAFUNDAF results matrix, the CPDDelivering as One (DaO) efforts, joint monitoring and evaluation, and programme resources frameworks in the CPAP and the AWPs. 6.4 It is also envisioned that the GoJ and other partners will be able to improve their ability to effectively utilize the support provided by using an integrated approach; not only with respect to donors but equally importantly among their own varied organs. All this within the context of international Aid Effectiveness and Cooperation frameworks, including building on the outcomes of the Busan High Level Forum on Aid Effectiveness. UNDP Jamaica will also tap into UNDPs global knowledge networks particularly to access and share innovative ideas through South-South cooperation. 6.5 To the extent possible UNDP and partners will use the minimum documents necessary to implement programme initiatives necessary, namely the signed CPAP and signed AWPs. The AWPs, which describe the specific results to be achieved, will form the basic agreement between UNDP and each implementing partner on the use of resources AWPs to implement programmatic initiatives. Howeverinitiatives3.However, as necessary and appropriate, project documents would be prepared using, inter alia, the relevant text from the CPAP, and AWPs. UNDP will sign the project documents with partners in accordance with corporate practices and local requirements. In line with the UNDG Joint Programming Guidance Note, the scope of inter-agency cooperation is strengthened to cultivate programme through joint programmes and geographical convergence, increase complementarity and synergies and avoid duplication. 6.4. UNDP integrated financial 6.6 All Implementing Partners must have completed a HACT Assessment prior to a decision on whether direct payments or cash transfers will be used, and management system Atlas will contribute to timely, efficient delivery the modality of activities and effective monitoring of UNDP programme as well as joint activities, administered by UNDP. 6.5any transfers. All cash transfers Cash Transfers to an Implementing Partner are should be based on the Annual Work Plans agreed between the Implementing Partner and UNDP. The results of a Capacity Assessment will be used as a basis for a capacity development strategy with necessary provisions and budgets in the project Annual Work Plan. UNDP will make utmost efforts in capacity development of implementing partners towards quality and timely project delivery. This will be achieved through regular monitoring on sites, effective use of project boards, and project 3In some exceptional cases, it may be necessary to prepare a project document outside the CPAP. While the use of project documents outside the CPAP should be avoided, if necessary, such project documents could be prepared (for example, in crisis situations not envisaged before). In such cases, the AWP format will be used as project document ensuring that it reflects the mandatory clauses such as the legal context, management arrangements and for cash transfer. managers’ meetings as mechanism of mutual help/information sharing and knowledge management. 6.6. 6.7 Cash transfers for activities detailed in AWPs can be made by UNDP using the following modalities: : 1. Xxxx transferred directly to the Implementing Partner: a. Prior to the start of activities (direct cash transfer), or b. After activities have been completed (reimbursement); 2. Direct payment to vendors or third parties for obligations incurred by the Implementing Partners; Partners on the basis of requests signed by the designated official of the Implementing Partner; 3. Direct payments to vendors or third parties for obligations incurred by UN agencies in support of activities agreed with Implementing Partners Xxxx transferred directly to the Implementing Partner: o Prior to the start of activities (direct cash transfer), or o After activities have been completed (reimbursement)Partners. 6.7. Direct payments by UNDP will not require a separate request or authorization of the government, which is agreed to this CPAP document and will remain valid throughout the CPAP period. 6.8 Direct cash transfers shall be requested and released for programme implementation periods not exceeding three monthsmonths and only upon expenditure of at least 80% of previously advanced. Reimbursements of previously authorized expenditures shall be requested and released quarterly or after the completion of activities. The UNDP shall not be obligated to reimburse expenditure made by the Implementing Partner over and above the authorized amounts. 6.8. 6.9 Following the completion of any activity, any balance of funds shall be reprogrammed by mutual agreement between the Implementing Partner and UNDP, or refunded. 6.9. 6.10 Cash transfer modalities, the size of disbursements, and the scope and frequency of assurance activities shall may depend on the findings of a review of the public financial management capacity in the case of a Government Implementing Partner, and of an assessment of the financial management capacity of the non-UN Implementing Partner. A qualified consultant or consultant, such as a public accounting firm, selected by UNDP may conduct such an assessment, in which the Implementing Partner shall participate. (Where Government wishes, add: The Implementing Partner may participate in the selection of the consultant). 6.10. 6.11 Cash transfer modalities, the size of disbursements, and the scope and frequency of assurance activities may be revised in the course of programme implementation based on the findings of programme monitoring, expenditure monitoring and reporting, and audits. 6.11. Significant resources have been already mobilized for implementation of joint programmes in the areas of domestic violence and inter-ethnic dialogue strengthening. Further resource 6.12 Resource mobilization efforts will be intensified to support the Results and Resources Framework (RRF) RRF and ensure sustainability of the programme. A Resource Mobilization Strategy is under preparationof other resources in the form of cost sharing, with an emphasis on strengthening partner systems with national counterparts for securing partial trust funds, or government cost-sharing or joint resource mobilization efforts from third partners. In this respect, the core resources cash counterpart contributions will be undertaken to secure funding for the new programme will be used to leverage further mobilization of non-core resources. Accountability for resources will be ensured with timely, analytical, results oriented and evidence based reports of high quality. In close cooperation with the World Bank, EC and other major bilateral donors, UNDP will continue to advocate for and support the aid effectiveness agenda and introduction of a programme based approach to aid coordinationprogramme.