Common use of Project Kick-off Meeting Clause in Contracts

Project Kick-off Meeting. The PM will schedule and conduct a kick-off meeting with each Design Consultant. The purpose of this meeting will be to ensure that the Design Consultant and the PM have a thorough understanding of the project issues, deliverables, schedule, and procedures that will be used for the Project. • Each Design Consultant will use the information from the executed contract and Summary of Design Process to prepare a PER. • The PM will prepare a PER Table of Contents and format guidelines to be distributed to the Engineering Consultants • The PER should identify utility conflicts and ROW requirements. • Prior to submitting the PER, the Design Consultant will present the PER information to the County and PM. • The PM will review all submitted PERs, including the 30% submitted plans and provide comments back to the engineering consultants within a two week period. The preparation of PS&E will begin once each PER has been approved by the County Engineer. Once the PS&E phase has begun, the PM will monitor the Design Consultant work relative to the contract requirements and will be responsible for reviewing the Design Consultant’s quality assurance/control (QA/QC) Plan. The PM will review the PS&E at 70%, 95% and 100% submittals. Each review will include all appropriate disciplines (including a 70% constructability review by the Construction Manager), 2017 Mobility Projects October 21, 2020 focusing on the consistency in design solution, compliance with the Summary of Design Process, design criteria, specifications, and design standards. • The PM will review each design submittal and provide comments within two weeks of submission. • The PM will facilitate a comment resolution meeting, if needed to discuss and resolve comments before advancing to the next phase of PS&E. • If necessary, the PM will facilitate a monthly Design Consultant coordination meeting to evaluate the Design Consultant’s progress against the baseline schedule of all PS&E activities. • Each Design Consultant will be expected to report on progress, identify project issues and bring potential solutions to the meeting. • The PM will assist the consultants to ensure that schedules are met. At the request of the County Engineer the PM will assist the County with Community involvement meetings with selected projects. Supporting engineering exhibits will be prepared by the Design Consultants.

Project Kick-off Meeting. The PM will schedule and conduct a kick-off meeting with each Design Consultant. The purpose of this meeting will be to ensure that the Design Consultant and the PM have a thorough understanding of the project issues, deliverables, schedule, and procedures that will be used for the Project. PM's responsibility for the Preliminary Engineering Report (PER): • Each Design Consultant will use the information from the executed contract and Summary of Design Process to prepare a PER. • The PM will prepare a PER Table of Contents and format guidelines to be distributed to the Engineering Consultants • The PER should identify utility conflicts and ROW requirements. • Prior to submitting the PER, the Design Consultant will present the PER information to the County and PM. • The PM will review all submitted PERs, including the 30% submitted plans and provide review comments back to the engineering consultants within a two week period. The preparation of PS&E will begin once each PER has been approved by the County Engineer. Once the PS&E phase has begun, the PM will monitor the Design Consultant work relative to the contract requirements and will be responsible for reviewing the Design Consultant’s quality assurance/control (QA/QC) Planrequirements. The PM will review the PS&E at 70%, 95% and 100% submittals. Each review will include all appropriate disciplines (including a 70% constructability review by the Construction Manager)disciplines, 2017 Mobility Projects October 21, 2020 focusing on the consistency in design solutiondesign, compliance with the Summary of Design Process, FBC design criteria, specifications, FBC standard bid item list, and FBC design standards. • The PM will review each design submittal and provide comments within two weeks of submission. • The PM will facilitate a comment resolution meeting, if needed to discuss and resolve comments before advancing to the next phase of PS&E. • The PM will utilize Bluebeam for any submittal reviews requested to be performed by the County. • For each review, the PM will place all review comments and responses into a Comment Response spreadsheet to be stored by the PM in the relevant folder in Masterworks. A PDF of this spreadsheet should be included in the follow-up Bluebeam reviews performed by the County. • If necessary, the PM will facilitate a monthly Design Consultant coordination meeting to evaluate the Design Consultant’s 's progress against the baseline schedule of all PS&E activities. • Each Design Consultant will be expected to report on progress, identify project issues and bring potential solutions to the meeting. • The PM will assist the consultants to ensure that schedules are met. At the request of the County Engineer the PM will assist the County with Community involvement Involvement meetings with selected projects. Supporting engineering exhibits will be prepared by the Design Consultants.

Project Kick-off Meeting. The PM will schedule and conduct a kick-off meeting with each Design Consultant. The purpose of this meeting will be to ensure that the Design Consultant and the PM have a thorough understanding of the project issues, deliverables, schedule, and procedures that will be used for the Project. PM’s responsibility for the Preliminary Engineering Report (PER): • Each Design Consultant will use the information from the executed contract and Summary of Design Process to prepare a PER. • The PM will prepare a PER Table of Contents and format guidelines to be distributed to the Engineering Consultants • The PER should identify utility conflicts and ROW requirements. • Prior to submitting the PER, the Design Consultant will present the PER information to the County and PM. • The PM will review all submitted PERs, including the 30% submitted plans and provide review comments back to the engineering consultants within a two week period. The preparation of PS&E will begin once each PER has been approved by the County Engineer. Once the PS&E phase has begun, the PM will monitor the Design Consultant work relative to the contract requirements and will be responsible for reviewing the Design Consultant’s quality assurance/control (QA/QC) Planrequirements. The PM will review the PS&E at 70%, 95% and 100% submittals. Each review will include all appropriate disciplines (including a 70% constructability review by the Construction Manager)disciplines, 2017 Mobility Projects October 21, 2020 focusing on the consistency in design solutiondesign, compliance with the Summary of Design Process, FBC design criteria, specifications, FBC standard bid item list, and FBC design standards. • The PM will review each design submittal and provide comments within two weeks of submission. • The PM will facilitate a comment resolution meeting, if needed to discuss and resolve comments before advancing to the next phase of PS&E. • The PM will utilize Bluebeam for any submittal reviews requested to be performed by the County. • For each review, the PM will place all review comments and responses into a Comment Response spreadsheet to be stored by the PM in the relevant folder in Masterworks. A PDF of this spreadsheet should be included in the follow-up Bluebeam reviews performed by the County. • If necessary, the PM will facilitate a monthly Design Consultant coordination meeting to evaluate the Design Consultant’s progress against the baseline schedule of all PS&E activities. • Each Design Consultant will be expected to report on progress, identify project issues and bring potential solutions to the meeting. • The PM will assist the consultants to ensure that schedules are met. At the request of the County Engineer the PM will assist the County with Community involvement Involvement meetings with selected projects. Supporting engineering exhibits will be prepared by the Design Consultants. The PM will also coordinate with County staff throughout the project lifecycle to coordinate plans with adjacent development. This will include providing plan review comments to County staff within the requested time period.

Project Kick-off Meeting. The PM will schedule and conduct a kick-off meeting with each Design Consultant. The purpose of this meeting will be to ensure that the Design Consultant and the PM have a thorough understanding of the project issues, deliverables, schedule, and procedures that will be used for the Project. PM’s responsibility for the Preliminary Engineering Report (PER): • Each Design Consultant will use the information from the executed contract and Summary of Design Process to prepare a PER. • The PM will prepare a PER Table of Contents and format guidelines to be distributed to the Engineering Consultants • The PER should identify utility conflicts and ROW requirements. • Prior to submitting the PER, the Design Consultant will present the PER information to the County and PM. • The PM will review all submitted PERs, including the 30% submitted plans and provide review comments back to the engineering consultants within a two week period. The preparation of PS&E will begin once each PER has been approved by the County Engineer. Once the PS&E phase has begun, the PM will monitor the Design Consultant work relative to the contract requirements and will be responsible for reviewing the Design Consultant’s quality assurance/control (QA/QC) Planrequirements. The PM will review the PS&E at 70%, 95% and 100% submittals. Each review will include all appropriate disciplines (including a 70% constructability review by the Construction Manager)disciplines, 2017 Mobility Projects October 21, 2020 focusing on the consistency in design solutiondesign, compliance with the Summary of Design Process, FBC design criteria, specifications, FBC standard bid item list, and FBC design standards. • The PM will review each design submittal and provide comments within two weeks of submission. • The PM will facilitate a comment resolution meeting, if needed to discuss and resolve comments before advancing to the next phase of PS&E. • The PM will utilize Bluebeam for any submittal reviews requested to be performed by the County. • For each review, the PM will place all review comments and responses into a Comment Response spreadsheet to be stored by the PM in the relevant folder in Masterworks. A PDF of this spreadsheet should be included in the follow-up Bluebeam reviews performed by the County. • If necessary, the PM will facilitate a monthly Design Consultant coordination meeting to evaluate the Design Consultant’s progress against the baseline schedule of all PS&E activities. • Each Design Consultant will be expected to report on progress, identify project issues and bring potential solutions to the meeting. • The PM will assist the consultants to ensure that schedules are met. At the request of the County Engineer the PM will assist the County with Community involvement Involvement meetings with selected projects. Supporting engineering exhibits will be prepared by the Design Consultants.

Project Kick-off Meeting. The PM will schedule and conduct a kick-off meeting with each Design Consultant. The purpose of this meeting will be to ensure that the Design Consultant and the PM have a thorough understanding of the project issues, deliverables, schedule, and procedures that will be used for the Project. • PM’s responsibility for the Preliminary Engineering Report (PER):  Each Design Consultant will use the information from the executed contract and Summary of Design Process to prepare a PER. •  The PM will prepare a PER Table of Contents and format guidelines to be distributed to the Engineering Consultants •  The PER should identify utility conflicts and ROW requirements. •  Prior to submitting the PER, the Design Consultant will present the PER information to the County and PM. •  The PM will review all submitted PERs, including the 30% submitted plans and provide review comments back to the engineering consultants within a two week period. The preparation of PS&E will begin once each PER has been approved by the County Engineer. Once the PS&E phase has begun, the PM will monitor the Design Consultant work relative to the contract requirements and will be responsible for reviewing the Design Consultant’s quality assurance/control (QA/QC) Planrequirements. The PM will review the PS&E at 70%, 95% and 100% submittals. Each review will include all appropriate disciplines (including a 70% constructability review by the Construction Manager)disciplines, 2017 Mobility Projects October 21, 2020 focusing on the consistency in design solutiondesign, compliance with the Summary of Design Process, FBC design criteria, specifications, FBC standard bid item list, and FBC design standards. •  The PM will review each design submittal and provide comments within two weeks of submission. •  The PM will facilitate a comment resolution meeting, if needed to discuss and resolve comments before advancing to the next phase of PS&E. •  The PM will utilize Bluebeam for any submittal reviews requested to be performed by the County.  For each review, the PM will place all review comments and responses into a Comment Response spreadsheet to be stored by the PM in the relevant folder in Masterworks. A PDF of this spreadsheet should be included in the follow-up Bluebeam reviews performed by the County.  If necessary, the PM will facilitate a monthly Design Consultant coordination meeting to evaluate the Design Consultant’s progress against the baseline schedule of all PS&E activities. •  Each Design Consultant will be expected to report on progress, identify project issues and bring potential solutions to the meeting. •  The PM will assist the consultants to ensure that schedules are met. At the request of the County Engineer the PM will assist the County with Community involvement Involvement meetings with selected projects. Supporting engineering exhibits will be prepared by the Design Consultants.