Common use of Project Monitoring and Reporting Clause in Contracts

Project Monitoring and Reporting. i. The Grantee agrees to generate reports regarding the Project as may be requested by the State (including, without limitation, DIT) in such form as they may request, including after the Termination Date. The Grantee further grants the State (including any of its agencies, commissions or departments such as DIT, the North Carolina State Auditor and the North Carolina Office of State Budget and Management) and any of their authorized representatives, at all reasonable times and as often as necessary (including after the Termination Date), access to and the right to inspect, copy, monitor and examine all of the books, papers, records and other documents relating to the Grant Agreement or the Project. In addition, the Grantee agrees to comply at any time, including after the Termination Date, with any requests by the State (including, without limitation, DIT) for other financial and organizational materials to permit the State to comply with its fiscal monitoring responsibilities or to evaluate the short- and long-range impact of its programs. ii. The Grantee shall furnish DIT detailed written progress reports using the format designated by DIT according to the time periods specified in Exhibit C or as otherwise requested by DIT. A sample form represented by Exhibit D provides the type of data to meet these reporting requirements. Such reports should describe the progress made by the Grantee toward achieving the purpose(s) of the Project. Such descriptions should include the following: 1. The successes and problems encountered during the reporting period; and 2. Descriptions for requested items from Section 2(a) of this Grant Agreement iii. Failure to submit a required report by the scheduled submission date will result in the following: 1. The withholding of any forthcoming payment until DIT is in receipt of the delinquent report and the report meets with DIT’s approval, in DIT’s sole discretion; or 2. Subject to the repayment provision in Section 6. iv. Within thirty (30) days after the Termination Date, the Grantee shall submit a final report using the format designated by DIT describing the activities and accomplishments of the Project. The final report shall include a review of performance and activities over the entire Project period. In the final report, the Grantee should describe the Project how they were implemented, to what degree their established objectives were met, and the difficulties encountered, what they changed and their cost. The Grantee will certify and provide evidence consistent with the Federal Communications Commission attestation that the proposed minimum upstream and minimum downstream broadband speeds identified in the Application and for which a base speed multiplier was awarded, pursuant to the final scoring matrix referred in the Application, are available throughout the Project area prior to any end user connections.

Project Monitoring and Reporting. i. The Grantee agrees to generate reports regarding the Project as may be requested by the State (including, without limitation, DIT) in such form as they may request, including after the Termination Date. The Grantee further grants the State (including any of its agencies, commissions or departments such as DIT, the North Carolina State Auditor and the North Carolina Office of State Budget and Management) and any of their authorized representatives, at all reasonable times and as often as necessary (including after the Termination Date), access to and the right to inspect, copy, monitor and examine all of the books, papers, records and other documents relating to the Grant Agreement or the Project. In addition, the Grantee agrees to comply at any time, including after the Termination Date, with any requests by the State (including, without limitation, DIT) for other financial and organizational materials to permit the State to comply with its fiscal monitoring responsibilities or to evaluate the short- and long-range impact of its programs. ii. The Grantee shall furnish DIT detailed written progress reports using the format designated by DIT according to the time periods specified in Exhibit C or as otherwise requested by DIT. A sample form represented by Exhibit D provides the type of data to meet these reporting requirements. Such reports should describe the progress made by the Grantee toward achieving the purpose(s) of the Project. Such descriptions should include the following: 1. The successes and problems encountered during the reporting period; and 2. Descriptions for requested items from Section 2(a) and 2(f) of this Grant Agreement. iii. Failure to submit a required report by the scheduled submission date will result in the following: 1. The withholding of any forthcoming payment until DIT is in receipt of the delinquent report and the report meets with DIT’s approval, in DIT’s sole discretion; or 2. Subject to the repayment provision in Section 6. iv. Within thirty (30) days after the Termination Date, the Grantee shall submit a final report using the format designated by DIT describing the activities and accomplishments of the Project. The final report shall include a review of performance and activities over the entire Project period. In the final report, the Grantee should describe the Project how they were implemented, to what degree their established objectives were met, and the difficulties encountered, what they changed and their cost. The Grantee will certify and provide evidence consistent with the Federal Communications Commission attestation that the proposed minimum upstream and minimum downstream broadband speeds identified in the Application and for which a base speed multiplier was awarded, pursuant to the final scoring matrix referred in the Application, are available throughout the Project area prior to any end user connections.