Common use of PROJECT SPECIAL PROVISIONS Clause in Contracts

PROJECT SPECIAL PROVISIONS. GENERAL COMPUTER BID PREPARATION WITH EMAIL (OPTIONAL): (3-4-14) 102 SPD 01-050B The bidder may elect to prepare his bid and MBE/WBE or DBE participation electronically by means of a personal computer. For electronic bid preparation the Contractor shall download the Expedite program from the NCDOT “Project Letting” website. Then download the appropriate .ebs electronic file of line items and quantities unique to each project from the Division’s website. The only entries into the program which will be permitted by the Bidder are the appropriate unit or lump sum prices for those items which must be bid in order to provide a complete bid for the project, and any MBE/WBE or DBE participation in the appropriate section of the Expedite program. When these entries have been made, the program will automatically prepare a complete set of itemized proposal sheets which will include the amount bid for the various items and the total amount bid for the project in addition to the unit or lump sum prices bid. The computer generated itemized proposal sheets shall be printed and signed by a duly authorized representative in accordance with Subarticle 102-8(A)(8). This set of itemized proposal sheets, when submitted together with the appropriate proposal, will constitute the bid and shall be delivered to the appropriate Division Office or location specified in the INSTRUCTIONS TO BIDDERS. If the Bidder submits his bid on computer generated itemized proposal sheets, bid prices shall not be written on the itemized proposal sheets bound in the proposal. The computer generated itemized proposal sheets (.ebs bid file) may also be copied to a compact disk (CD) furnished by the Contractor and shall be submitted to the Department with the bid or emailed to the Division Proposals Engineer at the time of Letting. In the case of a discrepancy between the unit or lump sum prices submitted on the itemized proposal sheets and those contained on the CD or email attachment furnished by the Contractor, the unit or lump sum prices submitted on the printed and signed itemized proposal sheets shall prevail. The requirements of the INSTRUCTIONS TO BIDDERS will apply to the preparation of bids except that a bid may be submitted on computer generated itemized proposal sheets in which case the entries on the itemized proposal sheets will not be required to be in ink. Changes to any entry on the computer generated itemized proposal sheets shall be made in accordance with requirement Number (6) of the INSTRUCTIONS TO BIDDERS. When the computer generated itemized proposal sheets are not signed and received with the proposal, the bid will be considered irregular.