Common use of Public Meetings Clause in Contracts

Public Meetings. The Engineer shall plan, coordinate, execute, and document public meetings at a mutually agreed upon location within the corridor to relay the purpose and process of the project study, to present data collection, and introduce and solicit feedback on the proposed recommendations of the study. The Engineer shall develop the meeting notice and advertise the public meetings. The Engineer shall send meeting notices to all adjacent properties within the study area. Public meeting publicity includes development of a meeting notice in English, Spanish, and any other language deemed representative of the area’s population that captures the attention of the public. The Engineer shall develop and distribute an electronic notice for local xxxxxxxx, municipalities, and others, as appropriate, to distribute electronically. The Engineer shall distribute all official meeting notices and conduct the meetings. The Engineer shall place two legal notice advertisements in the legal section of the most widely distributed newspaper in the corridor approximately 30 days prior to the meeting and again 10 days prior to each set of meetings. The legal notice shall be in English, Spanish, and any other language as identified in the work authorization. The Engineer shall prepare a public meeting sign in sheet for each meeting, a questionnaire and comment form (150 forms per meeting) for the public to DocuSign Envelope ID: BC9C016B-5A52-45C4-B28D-A91989A94E2D DocuSign Envelope ID: DEE8D1E1-E43A-4EEA-8FC1-F207966DDF38 Contract No. 36-6IDP5368 PeopleSoft Contract No. 5683 provide meaningful feedback, and appropriate exhibits to convey the project’s purpose, goals, and other technical materials for distribution and display at the public meetings. The Engineer shall prepare directional signage for the traveling public to guide them to the public meeting location (a minimum of four signs) as well as appropriate directional signage in the building. Exhibits for the first meeting shall include existing conditions, mobility and safety issues, project goals and objectives, and the project schedule. Exhibits for the second meeting shall include the previous exhibits plus layouts of the proposed transportation improvement recommendations in a 1:200 scale or of a scale so that the public can clearly see driveways. The Engineer shall provide personnel to conduct and staff the public meetings and take photographic documentation of the meetings. The Engineer shall compile comments received at the meetings and produce documentation of the comments from each meeting. The public meeting report shall include sign in sheets, distribution list, questionnaire and comment forms, notification materials and documentation, exhibits, and a summary report of the findings from each set of public meetings. The Engineer shall prepare a Technical Memorandum summarizing work performed to date, which shall serve as initial chapters in the Final Report. Three chapters including Chapter 1: Introduction; Chapter 2: Analysis of Existing Conditions, and Chapter 3: Public Involvement, shall be provided as deliverables following the first public meeting. It is noted that future information shall be added to Chapter 3 as the project progresses. DELIVERABLES The Engineer shall provide the following:  Public Meeting Report including photographic documentation (up to 20 paper copies and one (1) electronic copy)  Technical Memorandum summarizing work performed to date, which will serve as initial chapters in the Final Report. One (1) 11X17 inch double sided paper copy and one (1) electronic copy shall be submitted to the State. All deliverables shall work toward development of the Final Report.

Public Meetings. The Engineer shall plan, coordinate, execute, and document public meetings at a mutually agreed upon location within the corridor to relay the purpose and process of the project study, to present data collection, and introduce and solicit feedback on the proposed recommendations of the study. The Engineer shall develop the meeting notice and advertise the public meetings. The Engineer shall send meeting notices to all adjacent properties within the study area. Public meeting publicity includes development of a meeting notice in English, Spanish, and any other language deemed representative of the area’s population that captures the attention of the public. The Engineer shall develop and distribute an electronic notice for local xxxxxxxx, municipalities, and others, as appropriate, to distribute electronically. The Engineer shall distribute all official meeting notices and conduct the meetings. The Engineer shall place two legal notice advertisements in the legal section of the most widely distributed newspaper in the corridor approximately 30 days prior to the meeting and again 10 days prior to each set of meetings. The legal notice shall be in English, Spanish, and any other language as identified in the work authorization. The Engineer shall prepare a public meeting sign in sheet for each meeting, a questionnaire and comment form (150 forms per meeting) for the public to DocuSign Envelope ID: BC9C016B-5A52FDEAC86F-5E2C-4774-45C480F7-B28D-A91989A94E2D D16ABCDC6AED DocuSign Envelope ID: DEE8D1E1BD8C3DAD-658B-42FA-E43A-4EEA-8FC1BFD0-F207966DDF38 FFECD08D31CF Contract No. 36-6IDP5368 6IDP5371 PeopleSoft Contract No. 5683 5690 provide meaningful feedback, and appropriate exhibits to convey the project’s purpose, goals, and other technical materials for distribution and display at the public meetings. The Engineer shall prepare directional signage for the traveling public to guide them to the public meeting location (a minimum of four signs) as well as appropriate directional signage in the building. Exhibits for the first meeting shall include existing conditions, mobility and safety issues, project goals and objectives, and the project schedule. Exhibits for the second meeting shall include the previous exhibits plus layouts of the proposed transportation improvement recommendations in a 1:200 scale or of a scale so that the public can clearly see driveways. The Engineer shall provide personnel to conduct and staff the public meetings and take photographic documentation of the meetings. The Engineer shall compile comments received at the meetings and produce documentation of the comments from each meeting. The public meeting report shall include sign in sheets, distribution list, questionnaire and comment forms, notification materials and documentation, exhibits, and a summary report of the findings from each set of public meetings. The Engineer shall prepare a Technical Memorandum summarizing work performed to date, which shall serve as initial chapters in the Final Report. Three chapters including Chapter 1: Introduction; Chapter 2: Analysis of Existing Conditions, and Chapter 3: Public Involvement, shall be provided as deliverables following the first public meeting. It is noted that future information shall be added to Chapter 3 as the project progresses. DELIVERABLES The Engineer shall provide the following:  Public Meeting Report including photographic documentation (up to 20 paper copies and one (1) electronic copy)  Technical Memorandum summarizing work performed to date, which will serve as initial chapters in the Final Report. One (1) 11X17 inch double sided paper copy and one (1) electronic copy shall be submitted to the State. All deliverables shall work toward development of the Final Report.

Public Meetings. The Engineer shall plan, coordinate, execute, and document public meetings at a mutually agreed upon location within the corridor to relay the purpose and process of the project study, to present data collection, and introduce and solicit feedback on the proposed recommendations of the study. The Engineer shall develop the meeting notice and advertise the public meetings. The Engineer shall send meeting notices to all adjacent properties within the study area. Public meeting publicity includes development of a meeting notice in English, Spanish, and any other language deemed representative of the area’s population that captures the attention of the public. The Engineer shall develop and distribute an electronic notice for local xxxxxxxx, municipalities, and others, as appropriate, to distribute electronically. The Engineer shall distribute all official meeting notices and conduct the meetings. The Engineer shall place two legal notice advertisements in the legal section of the most widely distributed newspaper in the corridor approximately 30 days prior to the meeting and again 10 days prior to each set of meetings. The legal notice shall be in English, Spanish, and any other language as identified in the work authorization. The Engineer shall prepare a public meeting sign in sheet for each meeting, a questionnaire and comment form (150 forms per meeting) for the public to DocuSign Envelope ID: BC9C016B-5A5204C16B52-45C46FE2-B28D4CCA-85E1-A91989A94E2D 65F1BBF3295C DocuSign Envelope ID: DEE8D1E14ADCA196-E43A-4EEA-8FC1070B-414B-84B9-F207966DDF38 71706552ABDA Contract No. 36-6IDP5368 6IDP5366 PeopleSoft Contract No. 5683 5681 provide meaningful feedback, and appropriate exhibits to convey the project’s purpose, goals, and other technical materials for distribution and display at the public meetings. The Engineer shall prepare directional signage for the traveling public to guide them to the public meeting location (a minimum of four signs) as well as appropriate directional signage in the building. Exhibits for the first meeting shall include existing conditions, mobility and safety issues, project goals and objectives, and the project schedule. Exhibits for the second meeting shall include the previous exhibits plus layouts of the proposed transportation improvement recommendations in a 1:200 scale or of a scale so that the public can clearly see driveways. The Engineer shall provide personnel to conduct and staff the public meetings and take photographic documentation of the meetings. The Engineer shall compile comments received at the meetings and produce documentation of the comments from each meeting. The public meeting report shall include sign in sheets, distribution list, questionnaire and comment forms, notification materials and documentation, exhibits, and a summary report of the findings from each set of public meetings. The Engineer shall prepare a Technical Memorandum summarizing work performed to date, which shall serve as initial chapters in the Final Report. Three chapters including Chapter 1: Introduction; Chapter 2: Analysis of Existing Conditions, and Chapter 3: Public Involvement, shall be provided as deliverables following the first public meeting. It is noted that future information shall be added to Chapter 3 as the project progresses. DELIVERABLES The Engineer shall provide the following:  • Public Meeting Report including photographic documentation (up to 20 paper copies and one (1) electronic copy)  • Technical Memorandum summarizing work performed to date, which will serve as initial chapters in the Final Report. One (1) 11X17 inch double sided paper copy and one (1) electronic copy shall be submitted to the State. All deliverables shall work toward development of the Final Report.

Public Meetings. The Engineer shall plan, coordinate, execute, and document public meetings at a mutually agreed upon location within the corridor to relay the purpose and process of the project study, to present data collection, and introduce and solicit feedback on the proposed recommendations of the study. The Engineer shall develop the meeting notice and advertise the public meetings. The Engineer shall send meeting notices to all adjacent properties within the study area. Public meeting publicity includes development of a meeting notice in English, Spanish, and any other language deemed representative of the area’s population that captures the attention of the public. The Engineer shall develop and distribute an electronic notice for local xxxxxxxx, municipalities, and others, as appropriate, to distribute electronically. The Engineer shall distribute all official meeting notices and conduct the meetings. The Engineer shall place two legal notice advertisements in the legal section of the most widely distributed newspaper in the corridor approximately 30 days prior to the meeting and again 10 days prior to each set of meetings. The legal notice shall be in English, Spanish, and any other language as identified in the work authorization. The Engineer shall prepare a public meeting sign in sheet for each meeting, a questionnaire and comment form (150 forms per meeting) for the public to DocuSign Envelope ID: BC9C016B-5A52F2FBC84C-45C4FAF2-B28D48EB-A91989A94E2D B372-AE084F522D98 DocuSign Envelope ID: DEE8D1E1FF5C91A2-E43A-4EEA-8FC1ECF2-F207966DDF38 41F9-B9A9-7A5C5F04D96D Contract No. 36-6IDP5368 6IDP5370 PeopleSoft Contract No. 5683 5685 provide meaningful feedback, and appropriate exhibits to convey the project’s purpose, goals, and other technical materials for distribution and display at the public meetings. The Engineer shall prepare directional signage for the traveling public to guide them to the public meeting location (a minimum of four signs) as well as appropriate directional signage in the building. Exhibits for the first meeting shall include existing conditions, mobility and safety issues, project goals and objectives, and the project schedule. Exhibits for the second meeting shall include the previous exhibits plus layouts of the proposed transportation improvement recommendations in a 1:200 scale or of a scale so that the public can clearly see driveways. The Engineer shall provide personnel to conduct and staff the public meetings and take photographic documentation of the meetings. The Engineer shall compile comments received at the meetings and produce documentation of the comments from each meeting. The public meeting report shall include sign in sheets, distribution list, questionnaire and comment forms, notification materials and documentation, exhibits, and a summary report of the findings from each set of public meetings. The Engineer shall prepare a Technical Memorandum summarizing work performed to date, which shall serve as initial chapters in the Final Report. Three chapters including Chapter 1: Introduction; Chapter 2: Analysis of Existing Conditions, and Chapter 3: Public Involvement, shall be provided as deliverables following the first public meeting. It is noted that future information shall be added to Chapter 3 as the project progresses. DELIVERABLES The Engineer shall provide the following:  Public Meeting Report including photographic documentation (up to 20 paper copies and one (1) electronic copy)  Technical Memorandum summarizing work performed to date, which will serve as initial chapters in the Final Report. One (1) 11X17 inch double sided paper copy and one (1) electronic copy shall be submitted to the State. All deliverables shall work toward development of the Final Report.

Public Meetings. The Engineer shall plan, coordinate, execute, and document public meetings at a mutually agreed upon location within the corridor to relay the purpose and process of the project study, to present data collection, and introduce and solicit feedback on the proposed recommendations of the study. The Engineer shall develop the meeting notice and advertise the public meetings. The Engineer shall send meeting notices to all adjacent properties within the study area. Public meeting publicity includes development of a meeting notice in English, Spanish, and any other language deemed representative of the area’s population that captures the attention of the public. The Engineer shall develop and distribute an electronic notice for local xxxxxxxx, municipalities, and others, as appropriate, to distribute electronically. The Engineer shall distribute all official meeting notices and conduct the meetings. The Engineer shall place two legal notice advertisements in the legal section of the most widely distributed newspaper in the corridor approximately 30 days prior to the meeting and again 10 days prior to each set of meetings. The legal notice shall be in English, Spanish, and any other language as identified in the work authorization. The Engineer shall prepare a public meeting sign in sheet for each meeting, a questionnaire and comment form (150 forms per meeting) for the public to DocuSign Envelope ID: BC9C016B-5A520FF49D32-45C4D279-B28D4718-A91989A94E2D B36E-004C4194E751 DocuSign Envelope ID: DEE8D1E133059790-E43A-4EEA-8FC19D6A-4832-F207966DDF38 8E47-37328128C4A4 Contract No. 36-6IDP5368 6IDP5430 PeopleSoft Contract No. 5683 5682 provide meaningful feedback, and appropriate exhibits to convey the project’s purpose, goals, and other technical materials for distribution and display at the public meetings. The Engineer shall prepare directional signage for the traveling public to guide them to the public meeting location (a minimum of four signs) as well as appropriate directional signage in the building. Exhibits for the first meeting shall include existing conditions, mobility and safety issues, project goals and objectives, and the project schedule. Exhibits for the second meeting shall include the previous exhibits plus layouts of the proposed transportation improvement recommendations in a 1:200 scale or of a scale so that the public can clearly see driveways. The Engineer shall provide personnel to conduct and staff the public meetings and take photographic documentation of the meetings. The Engineer shall compile comments received at the meetings and produce documentation of the comments from each meeting. The public meeting report shall include sign in sheets, distribution list, questionnaire and comment forms, notification materials and documentation, exhibits, and a summary report of the findings from each set of public meetings. The Engineer shall prepare a Technical Memorandum summarizing work performed to date, which shall serve as initial chapters in the Final Report. Three chapters including Chapter 1: Introduction; Chapter 2: Analysis of Existing Conditions, and Chapter 3: Public Involvement, shall be provided as deliverables following the first public meeting. It is noted that future information shall be added to Chapter 3 as the project progresses. DELIVERABLES The Engineer shall provide the following:  • Public Meeting Report including photographic documentation (up to 20 paper copies and one (1) electronic copy)  • Technical Memorandum summarizing work performed to date, which will serve as initial chapters in the Final Report. One (1) 11X17 inch double sided paper copy and one (1) electronic copy shall be submitted to the State. All deliverables shall work toward development of the Final Report.

Public Meetings. The Engineer shall plan, coordinate, execute, and document public meetings at a mutually agreed upon location within the corridor to relay the purpose and process of the project study, to present data collection, and introduce and solicit feedback on the proposed recommendations of the study. The Engineer shall develop the meeting notice and advertise the public meetings. The Engineer shall send meeting notices to all adjacent properties within the study area. Public meeting publicity includes development of a meeting notice in English, Spanish, and any other language deemed representative of the area’s population that captures the attention of the public. The Engineer shall develop and distribute an electronic notice for local xxxxxxxx, municipalities, and others, as appropriate, to distribute electronically. The Engineer shall distribute all official meeting notices and conduct the meetings. The Engineer shall place two legal notice advertisements in the legal section of the most widely distributed newspaper in the corridor approximately 30 days prior to the meeting and again 10 days prior to each set of meetings. The legal notice shall be in English, Spanish, and any other language as identified in the work authorization. The Engineer shall prepare a public meeting sign in sheet for each meeting, a questionnaire and comment form (150 forms per meeting) for the public to DocuSign Envelope ID: BC9C016B-5A52D3D386F2-45C49BB1-B28D46C4-A91989A94E2D A6B5-298DBCC339A1 DocuSign Envelope ID: DEE8D1E1289281F7-E43A-4EEA-8FC143A6-F207966DDF38 4F0C-BC8B-BFB572B13384 Contract No. 36-6IDP5368 6IDP5376 PeopleSoft Contract No. 5683 5675 provide meaningful feedback, and appropriate exhibits to convey the project’s purpose, goals, and other technical materials for distribution and display at the public meetings. The Engineer shall prepare directional signage for the traveling public to guide them to the public meeting location (a minimum of four signs) as well as appropriate directional signage in the building. Exhibits for the first meeting shall include existing conditions, mobility and safety issues, project goals and objectives, and the project schedule. Exhibits for the second meeting shall include the previous exhibits plus layouts of the proposed transportation improvement recommendations in a 1:200 scale or of a scale so that the public can clearly see driveways. The Engineer shall provide personnel to conduct and staff the public meetings and take photographic documentation of the meetings. The Engineer shall compile comments received at the meetings and produce documentation of the comments from each meeting. The public meeting report shall include sign in sheets, distribution list, questionnaire and comment forms, notification materials and documentation, exhibits, and a summary report of the findings from each set of public meetings. The Engineer shall prepare a Technical Memorandum summarizing work performed to date, which shall serve as initial chapters in the Final Report. Three chapters including Chapter 1: Introduction; Chapter 2: Analysis of Existing Conditions, and Chapter 3: Public Involvement, shall be provided as deliverables following the first public meeting. It is noted that future information shall be added to Chapter 3 as the project progresses. DELIVERABLES The Engineer shall provide the following:  • Public Meeting Report including photographic documentation (up to 20 paper copies and one (1) electronic copy)  • Technical Memorandum summarizing work performed to date, which will serve as initial chapters in the Final Report. One (1) 11X17 inch double sided paper copy and one (1) electronic copy shall be submitted to the State. All deliverables shall work toward development of the Final Report.

Public Meetings. The Engineer shall plan, coordinate, execute, and document public meetings at a mutually agreed upon location within the corridor to relay the purpose and process of the project study, to present data collection, and introduce and solicit feedback on the proposed recommendations of the study. The Engineer shall develop the meeting notice and advertise the public meetings. The Engineer shall send meeting notices to all adjacent properties within the study area. Public meeting publicity includes development of a meeting notice in English, Spanish, and any other language deemed representative of the area’s population that captures the attention of the public. The Engineer shall develop and distribute an electronic notice for local xxxxxxxx, municipalities, and others, as appropriate, to distribute electronically. The Engineer shall distribute all official meeting notices and conduct the meetings. The Engineer shall place two legal notice advertisements in the legal section of the most widely distributed newspaper in the corridor approximately 30 days prior to the meeting and again 10 days prior to each set of meetings. The legal notice shall be in English, Spanish, and any other language as identified in the work authorization. The Engineer shall prepare a public meeting sign in sheet for each meeting, a questionnaire and comment form (150 forms per meeting) for the public to DocuSign Envelope ID: BC9C016B-5A52D3D960FD-45C4BE0E-44B3-B28D803B-A91989A94E2D B86D69AFA793 DocuSign Envelope ID: DEE8D1E1D1D750F4-E43A-4EEA-8FC1C3E4-F207966DDF38 4ADA-8F53-8D32970E4F27 Contract No. 36-6IDP5368 6IDP5364 PeopleSoft Contract No. 5683 5689 provide meaningful feedback, and appropriate exhibits to convey the project’s purpose, goals, and other technical materials for distribution and display at the public meetings. The Engineer shall prepare directional signage for the traveling public to guide them to the public meeting location (a minimum of four signs) as well as appropriate directional signage in the building. Exhibits for the first meeting shall include existing conditions, mobility and safety issues, project goals and objectives, and the project schedule. Exhibits for the second meeting shall include the previous exhibits plus layouts of the proposed transportation improvement recommendations in a 1:200 scale or of a scale so that the public can clearly see driveways. The Engineer shall provide personnel to conduct and staff the public meetings and take photographic documentation of the meetings. The Engineer shall compile comments received at the meetings and produce documentation of the comments from each meeting. The public meeting report shall include sign in sheets, distribution list, questionnaire and comment forms, notification materials and documentation, exhibits, and a summary report of the findings from each set of public meetings. The Engineer shall prepare a Technical Memorandum summarizing work performed to date, which shall serve as initial chapters in the Final Report. Three chapters including Chapter 1: Introduction; Chapter 2: Analysis of Existing Conditions, and Chapter 3: Public Involvement, shall be provided as deliverables following the first public meeting. It is noted that future information shall be added to Chapter 3 as the project progresses. DELIVERABLES The Engineer shall provide the following:  • Public Meeting Report including photographic documentation (up to 20 paper copies and one (1) electronic copy)  • Technical Memorandum summarizing work performed to date, which will serve as initial chapters in the Final Report. One (1) 11X17 inch double sided paper copy and one (1) electronic copy shall be submitted to the State. All deliverables shall work toward development of the Final Report.