Common use of Receiving Shared Leave Credits Clause in Contracts

Receiving Shared Leave Credits. 1) An employee requesting shared leave may receive shared leave directly via the Direct Share Option and/or the Central Leave Bank Option. The steps which involve receiving shared leave are as follows: a) The employee shall complete and submit a UH Form 69 (PERS), Leave Sharing Request Form (Attachment 2), along with a UH Form 49 (PERS), Certificate of Physician or Practitioner (Attachment 3) to their immediate supervisor. b) The immediate supervisor shall review the forms for correctness and forward the request to their respective Personnel/Administrative Officer within their unit. c) The Personnel/Administrative Officer shall review the forms in accordance with eligibility guidelines set forth under Section 7 b. of this procedure. d) If the employee is eligible to receive shared leave, the Personnel/Administrative Officer shall follow the appropriate instructions on Attachment 6 in processing the shared leave request. A copy of the UH Form 69 (PERS), Leave Sharing Request Form (Attachment 2), along with the UH Form 49 (PERS), Certificate of Physician or Practitioner (Attachment 3), shall be sent to the employee, the employee's immediate supervisor and the Leave Sharing Review Committee within ten (10) working days after the receipt of request. e) The Personnel/Administrative Officer shall monitor the number of shared leave credits used by the employee along with the number of shared leave credits available. The employee receiving shared leave credits shall continue to receive his or her current salary. f) If the employee was on leave without pay status at the time the shared leave request was filed and has since been found eligible to receive shared leave credits, the Personnel/Administrative Officer shall generate a Payroll Notification Form to return the employee on paid leave status. For civil service employees, the Personnel/Administrative Officer shall notify the Personnel Management Office, Civil Service Section, in writing, to generate the State Form 5, Notification of Personnel Action, to return the employee on paid leave status. The period that the employee remains on paid status shall be dependent on the number of shared leave credits that were donated to the employee. g) The number of shared leave credits received by the employee shall be dependent on the availability of leave donated and shall not be approved and processed for more than a month at a time. The recipient's sick or vacation leave balance shall not be affected as a result of receiving shared leave. h) The Personnel/Administrative Officer shall retain the original of all approved UH Form 69 (PERS), Leave Sharing Request Form (Attachment 2), along with the UH Form 49 (PERS), Certificate of Physician or Practitioner (Attachment 3), submitted under the Direct Share Option. Copies of the forms shall be submitted to the Leave Sharing Review Committee for monitoring purposes. i) If the employee is not eligible to receive shared leave, the Personnel/Administrative Officer shall return the original UH Form 69 (PERS), Leave Sharing Request Form (Attachment 2), along with the UH Form 49 (PERS), Certificate of Physician or Practitioner (Attachment 3), to the employee along with a reason for the denial.

Receiving Shared Leave Credits. 1) An employee requesting shared leave may receive shared leave directly credits via the Direct Share Option direct share option and/or the Central Leave Bank Option. The steps which involve receiving central leave bank option. 2) To request shared leave are as follows: a) The credits, the employee shall complete and submit a to the supervisor  UH Form 69 (PERS)69, Leave Sharing Request Form For Personal Illness/Injury (Attachment 2470.3), along with a or  UH Form 49 98, Leave Sharing Request Form To Care For A Family Member (PERS)Attachment 470.4) and  UH Form 49, Certificate of Physician or Practitioner For Personal Illness/Injury (Attachment 470.5), or  UH Form 99, Certificate of Physician To Care For A Family Member (Attachment 470.6), and 3) to their immediate supervisor. b) The immediate supervisor shall review the forms for correctness and forward the request to their respective Personnel/Administrative Officer within their unit. c) The Personnel/Administrative Officer the human resources representative who shall review analyze and determine if the forms employee meets the eligibility criteria in accordance with eligibility guidelines set forth under Section 7 b. 7.b. of this procedure. 4) The human resources representative shall complete and sign the UH Form 100, Certification of Eligibility Form (Attachment 470.7) and generate the DPS Form 7, Leave Record from the on-line leave system to track and verify when the employee will exhaust all eligible leave credits. 5) If the request and/or medical certification form(s) are incomplete, the human resources representative shall return the form(s) to the employee. 6) If additional information is required to determine whether the medical condition meets the eligibility criteria, the recipient shall be requested to sign an authorization to release medical information form. (Contact OHR for the authorization form). The authorization form shall be mailed to the physician along with the request for specific medical information. 7) Once all the required documents are completed, the human resources representative shall discuss the leave sharing request with the approving authority. a) For request for direct share, the approving authority shall approve or disapprove the request, in whole or in part, on the UH Form 69, Leave Sharing Request Form. The approving authority’s decision shall be made within thirty (30) days of receipt of the application or receipt of additional medical information. b) For requests from the Central Leave Bank, the approving authority shall make a recommendation to the Leave Sharing Review Committee. The approving authority’s recommendation shall be made within fifteen (15) days of receipt of the application or receipt of additional medical information. 8) Direct Share option a) Within thirty (30) days of receipt of the application or receipt of additional medical information, the approving authority shall provide written notification of the decision to the employee. If any portion of the request is denied, a reason for the denial shall be provided to the employee. See Attachments 470.8 and 470.9 for sample notifications. b) If the request is approved, the human resources representative shall e-mail fellow colleagues seeking leave sharing donations for the eligible employee. See Attachment 470.10 for a sample e-mail. c) Employees interested in donating shared leave credits shall follow instructions set forth in Section 8.a. of this procedure. d) If the employee is eligible to receive shared leave, the Personnel/Administrative Officer shall follow the appropriate instructions on Attachment 6 in processing the shared leave request. A copy of the UH Form 69 (PERS), Leave Sharing Request Form (Attachment 2), along with the UH Form 49 (PERS), Certificate of Physician or Practitioner (Attachment 3), shall be sent to the employee, the employee's immediate supervisor and the Leave Sharing Review Committee within ten (10) working days after the receipt of request. e) The Personnel/Administrative Officer human resources representative shall monitor the number of shared leave credits used by the employee recipient along with the number of shared leave credits available. e) The human resources representative shall follow the appropriate instructions in the user guide section of the on-line leave system to use donated shared leave credits. f) The human resources representative shall retain the original leave share forms and supporting documents in a separate file. g) A copy of the following documents shall be forwarded to the Leave Sharing Review Committee for monitoring purposes:  Certification of Eligibility form  Leave Sharing Request form  Certification of Physician form  Supporting documents (if applicable)  DPS Form 7, Leave Record  Temporary disability benefits/workers compensation documents 9) Central Leave Bank option a) The human resources representative shall forward the following documents to the Leave Sharing Review Committee within fifteen (15) working days after receipt of application or receipt of additional information:  Certification of Eligibility form  Leave Sharing Request form  Certification of Physician form  Supporting documents (if applicable)  DPS Form 7, Leave Record  Temporary disability benefits/workers compensation documents b) Within thirty (30) days of receipt of the application or receipt of additional information, the Leave Sharing Review Committee shall review the request and make a determination to approve/disapprove the request. A notification letter of the decision shall be sent to the human resources representative. c) If approved, the OHR representative shall credit the recipient’s account in the on-line leave system. d) The employee receiving human resources representative shall follow the appropriate instructions in the user guide section of the on-line leave system to use donated shard leave credits. e) The human resources representative shall maintain copies of the leave share forms and supporting documents and monitor the number of shared leave credits shall continue to receive his or her current salaryreceived and used by the recipient. f10) If the employee was on leave without pay status at the time the shared leave request was filed and has since been found eligible to receive shared leave credits, the Personnel/Administrative Officer human resources representative shall generate a Payroll Notification Form (PNF) to return the employee on to paid leave status. For civil service employees, the Personnel/Administrative Officer human resources representative shall notify the Personnel Management OfficeOHR, Civil Service Section, in writing, writing to generate the State Form 5, Notification of Personnel Action, to return the employee on paid leave statusPNF. The period that the employee remains on paid status shall be dependent on the number of shared leave credits that were donated to the employee. g) The number of shared leave credits received by the employee shall be dependent on the availability of leave donated and shall not be approved and processed for more than a month at a time. The recipient's sick or vacation leave balance shall not be affected as a result of receiving shared leave. h) The Personnel/Administrative Officer shall retain the original of all approved UH Form 69 (PERS), Leave Sharing Request Form (Attachment 2), along with the UH Form 49 (PERS), Certificate of Physician or Practitioner (Attachment 3), submitted under the Direct Share Option. Copies of the forms shall be submitted to the Leave Sharing Review Committee for monitoring purposes. i) If the employee is not eligible to receive shared leave, the Personnel/Administrative Officer shall return the original UH Form 69 (PERS), Leave Sharing Request Form (Attachment 2), along with the UH Form 49 (PERS), Certificate of Physician or Practitioner (Attachment 3), to the employee along with a reason for the denial.

Receiving Shared Leave Credits. 1) An employee requesting shared leave may receive shared leave directly via the Direct Share Option and/or the Central Leave Bank Option. The steps which involve receiving shared leave are as follows: a) The employee shall complete and submit a UH Form 69 (PERS)69, Leave Sharing Request Form (Attachment 2), along with a UH Form 49 (PERS)49, Certificate of Physician or Practitioner (Attachment 3) to their immediate supervisor. b) The immediate supervisor shall review the forms for correctness and forward the request to their respective Personnel/Administrative Officer within their unit. c) The Personnel/Administrative Officer shall review the forms in accordance with eligibility guidelines set forth under Section 7 b. (b) of this procedure. d) If the employee is eligible to receive shared leave, the Personnel/Administrative Officer shall follow the appropriate instructions on Attachment 6 in processing the shared leave request. A copy of the UH Form 69 (PERS)69, Leave Sharing Request Form (Attachment 2), along with the UH Form 49 (PERS)49, Certificate of Physician or Practitioner (Attachment 3), shall be sent to the employee, the employee's ’s immediate supervisor and the Leave Sharing Review Committee within ten (10) working days after the receipt of request. e) The Personnel/Administrative Officer shall monitor the number of shared leave credits used by the employee along with the number of shared leave credits available. The employee receiving shared leave credits shall continue to receive his or her current salary. f) If the employee was on leave without pay status at the time the shared leave request was filed and has since been found eligible to receive shared leave credits, the Personnel/Administrative Officer shall generate a Payroll Notification Form to return the employee on paid leave status. For civil service employees, the Personnel/Administrative Officer shall notify the Personnel Management OfficeOffice of Human Resources, Civil Service Employee Relations Section, in writing, to generate the State Form 5, Notification of Personnel Action, to return the employee on paid leave status. The period that the employee remains on paid status shall be dependent on the number of shared leave credits that were donated to the employee. g) The number of shared leave credits received by the employee shall be dependent on the availability of leave donated and shall not be approved and processed for more than a month at a time. The recipient's sick or vacation leave balance shall not be affected as a result of receiving shared leave. h) The Personnel/Administrative Officer shall retain the original of all approved UH Form 69 (PERS), Leave Sharing Request Form (Attachment 2), along with the UH Form 49 (PERS), Certificate of Physician or Practitioner (Attachment 3), submitted under the Direct Share Option. Copies of the forms shall be submitted to the Leave Sharing Review Committee for monitoring purposes. i) If the employee is not eligible to receive shared leave, the Personnel/Administrative Officer shall return the original UH Form 69 (PERS), Leave Sharing Request Form (Attachment 2), along with the UH Form 49 (PERS), Certificate Certification of Physician or Practitioner (Attachment 3), to the employee along with a reason for the denial.