Common use of Recommendations and Procedures Clause in Contracts

Recommendations and Procedures. ‌ Recommendations for awarding tenure will be made by the Faculty Member’s Supervisor and will include a poll by secret ballot of the tenured members of the Faculty Member’s Department/Unit. The performance of a Faculty Member during the entire term of employment at the University will be considered in determining whether to grant tenure. Recommendations regarding tenure will include a copy of the applicable tenure criteria, the Faculty Member’s annual work assignments, annual evaluations, student evaluations, and, if the Faculty Member chooses, the Faculty Member’s tenure appraisals. The reviewers at any stage in the review process may request to view any tenure appraisals. Prior to the consideration of the Faculty Member’s candidacy, the Faculty Member will have the right to review the contents of the tenure file and may attach a brief response to any materials therein. Evaluative materials or summaries thereof prepared by peer committees may be placed in the tenure file when signed by a representative of the committee. It is the responsibility of the Faculty Member to see that the file is complete. The provisions of Sections 12.2 (Access) through 12.7 (Removal of Contents) of this Agreement will apply to the contents of the tenure file. If any material is added to the file after the commencement of consideration, a copy will be sent to the Faculty Member within five (5) Days (by personal delivery or by mail, return receipt requested). The Faculty Member may attach a brief response within five (5) Days of his or her receipt of the added material. The file will not be forwarded until either the Faculty Member submits a response or until the second five- (5) Day period expires, whichever occurs first. The only documents which may be considered in making a tenure recommendation are those contained or referenced in the tenure file or those required to verify or clarify statements in the tenure file.