Common use of Recommendations and Procedures Clause in Contracts

Recommendations and Procedures. ‌ Recommendations for promotion will begin with the Faculty Member’s Supervisor and will be submitted to the appropriate officials for review. Recommendations for promotion will include a copy of applicable promotion criteria, along with the Faculty Member’s annual work assignments and evaluations. The reviewers at any stage in the review process may request to view any promotion appraisals. Prior to the consideration of the Faculty Member’s promotion, the Faculty Member will have the right to review the contents of the promotion file and may attach a brief response to any material therein. It will be the responsibility of the Faculty Member to see that the file is complete. The provisions of Sections 12.2 (Access) through 12.7 (Removal of Contents) of this Agreement will apply to the contents of the promotion file. Evaluative materials or summaries thereof prepared by peer committees may be placed in the promotion file when signed by a representative of the committee. If any material is added to the file after the commencement of consideration, a copy will be sent to the Faculty Member within five (5) Days (by personal delivery or by mail, return receipt requested). The Faculty Member may attach a brief response within five (5) Days of his or her receipt of the added material. The file will not be forwarded until either the Faculty Member submits a response or until the second (2nd) five (5) Day period expires, whichever comes first. The only documents which may be considered in making a promotion recommendation are those contained or referenced in the promotion file or those required to verify or clarify statements in the promotion file.