Common use of Recording Board Meetings Clause in Contracts

Recording Board Meetings. Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:210 (Organizational Board of Education Meeting), 2:230 (Public Participation at Board of Education Meetings and Petitions to the Board) ADOPTED: December 13, 2016 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records and Minutes The following procedures govern the verbatim audio recordings and minutes of Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned After a closed meeting: Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda.

Recording Board Meetings. Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:210 (Organizational Board of Education Meeting), 2:230 (Public Participation at Board of Education Meetings and Petitions to the Board) ADOPTED: December 13March 22, 2016 2018 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records and Minutes The following procedures govern the verbatim audio recordings and minutes of Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: During a closed meeting: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Board President or presiding officer Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-of- order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Verbatim audio recordings will then be stored in a secure location. These verbatim audio recordings can then only be accessed with approval from the Board of Education. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned Board President or Board Secretary After a closed meeting: Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. Superintendent or designee If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda. In preparation for the semi- annual review: Before the meetings in which the Board will conduct its semi-annual review, examines the material supplied by the Superintendent. Individual Board of Education members Individual Board members should consider: (1) the Superintendent's recommendation, (2) the recommendation of the attorney representing the District, (3) other Board members' opinions, (4) the minutes themselves, and/or (5) whether the minutes would be exempted from public disclosure under the Illinois Freedom of Information Act. During the semi-annual review: During an open meeting, decides whether the need for confidential treatment of specific closed meeting minutes continues to exist. The Board may have an earlier meeting in closed session to discuss the continued need for confidential treatment.

Recording Board Meetings. Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 REF.:5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 REF.:2:80 (Board Member Oath and Conduct), 2:200 (Types of School Board of Education Meetings), 2:150 (Committees), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) ADOPTED: :December 1312, 2016 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: During a closed meeting: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned After a closed meeting: Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda.

Recording Board Meetings. Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 REF.:5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 REF.:2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) ADOPTED: December 13:January 17, 2016 2017 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned After a closed meeting: Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda.

Recording Board Meetings. Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:210 (Organizational Board of Education Meeting), 2:230 (Public Participation at Board of Education Meetings and Petitions to the Board) ADOPTED: December 13, 2016 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records and Minutes The following procedures govern the verbatim audio recordings and minutes of Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-back- up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. Convenes the closed meeting stating: During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. After a closed meeting: Superintendent or Board Secretary Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned After a closed meeting: Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda.

Recording Board Meetings. Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, 120/2.06, and 120/2.06120/7, Open Meetings Act. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) ADOPTEDPreviously Adopted: December 13February 15, 2016 2022 Adopted: February 20, 2024 River Trails SD 26 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes adequate storage capacity and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer (#3 and #4 may be delegated to the Board Secretary or Recording Secretary) On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks ensures that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned After a closed meeting: Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda.

Recording Board Meetings. Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) ADOPTED: December 13:January 17, 2016 2017 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned After a closed meeting: Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda.

Recording Board Meetings. Any person may record mayrecord or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate maydesignate a location for recording equipment, may restrict mayrestrict the movements of individuals who are using recording equipment, or may take maytake such other steps as are deemed necessary to necessaryto preserve decorum and facilitate the meeting. LEGAL REF.: 5 REF.:5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 REF.:2:80 (Board Member Oath and Conduct), 2:200 (Types of School Board of Education Meetings), 2:150 (Committees), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) ADOPTED: :December 1319, 2016 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. The Board may close mayclose a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned After a closed meeting: Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda.

Recording Board Meetings. Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 REF.:5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 REF.:2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:210 (Organizational Board of Education Meeting), 2:230 (Public Participation at Board of Education Meetings and Petitions to the Board) ADOPTED: :December 13, 2016 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records and Minutes The following procedures govern the verbatim audio recordings and minutes of Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: :Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. .The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: :Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: :Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: :Board President or presiding officer Convenes the closed meeting stating: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. .Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: :Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. .Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As xxxxxxxxxx.Xx soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: • The date, time, and place of the closed meeting meeting• The Board members present and absent absent• A summary of discussion on all matters proposed or discussed discussed• The time the closed meeting was adjourned After a closed meeting: :Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- semi-annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. .This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda. In preparation for Before the meetings in which the Board will conduct its semi- the semi-annual review:Individual Board of Education members annual review, examines the material supplied by the Superintendent.Individual Board members should consider: (1) the Superintendent's recommendation, (2) the recommendation of the attorney representing the District, (3) other Board members' opinions, (4) the minutes themselves, and/or (5) whether the minutes would be exempted from public disclosure under the Illinois Freedom of Information Act.

Recording Board Meetings. Any person may record mayrecord or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate maydesignate a location for recording equipment, may restrict mayrestrict the movements of individuals who are using recording equipment, or may take maytake such other steps as are deemed necessary to necessaryto preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:200 (Types of School Board of Education Meetings), 2:150 (Committees), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) ADOPTEDAdopted: December 13January 25, 2016 2020 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Records Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. The Board may close mayclose a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act (OMA) authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent or Board Secretary Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned After a closed meeting: Board of Education Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" on a subsequent open meeting agenda.