Records Storage Medium and Safeguards for the Proposed MDB File System of Records Sample Clauses

Records Storage Medium and Safeguards for the Proposed MDB File System of Records. The MDB File is a repository of Medicare applicant and beneficiary information. Only authorized SSA personnel who have a need for the information in the performance of their official duties will be permitted access to the information. We will safeguard the security of the information by requiring the use of access codes to enter the computer systems that will maintain the data and will store computerized records in secured areas that are accessible only to employees who require the information to perform their official duties. Any manually maintained records will be kept in locked cabinets or in otherwise secure areas. Furthermore, SSA employees having access to SSA databases maintaining personal information must sign a sanction document annually, acknowledging their accountability for making unauthorized access to, or disclosure of, such information. Contractors generally do not have access to the MDB File; however, should this change in the future, contractor personnel having access to data in the MDB File will be required to adhere to SSA rules concerning safeguards, access and use of the data. SSA personnel having access to the data on this system will be informed of the criminal penalties of the Privacy Act for unauthorized access to or disclosure of information maintained in this system. See 5 U.S.C. 552a(i)(1).
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