Common use of Referee Clause in Contracts

Referee. Comments a) By August 31, upon the receipt of a declaration of the intention to apply for tenure and/or promotion, the Xxxx shall develop a list of referees and ascertain their willingness to take on this role. The Xxxx retains the authority to select the referees, but must include at least one of the referees proposed by the applicant. The Xxxx must ensure that the referees are at arms’ length from the candidate. • For those applications in the professorial stream: referees shall include at least three academics from outside the University who shall be invited to assess the quality and progress of the applicant’s research and scholarly work and service to the profession/discipline. • For those applicants in the instructor stream: referees shall include at least three academics internal (but external to the Department) or external to the University who shall be invited to assess the quality and progress of the applicant’s teaching and pedagogical activities. At least one of the referees shall be from outside the applicant's Faculty. • For those applicants in the librarian, archivist, curator, and counsellor ranks, or other administrative or professional academic ranks: referees shall include at least three academics or professionals, as appropriate for the nature of the position, to assess the quality and progress of the applicant's professional activity, scholarly work and service to the profession/discipline or equivalent. b) Once the applicants’ materials are received, the Xxxx shall send the materials to the referees who have indicated a willingness to serve as a referee to obtain signed, written advice from these experts within the discipline or field of study. The Xxxx shall do so using the template agreed to by the Xxxxxxx and Vice-President (Academic)’s Office and the Faculty Association. c) If, after receiving the letters from the referees, the Xxxx believes that one or more of the referee letters is inappropriate or is not sufficiently at arm's length, and should not be considered as part of the process, the Xxxx may request permission to have the referee letter purged from the process. Upon receipt of such a request, the Xxxxxxx and Vice-President (Academic) and the Faculty Association shall decide on a course of action. If there is no agreement between the Xxxxxxx and the Association, the letter shall be considered with the Xxxx’x concerns noted. d) By October 22, the Xxxx shall supply the referee letters to the Head who will use them when writing the assessment and recommendation. e) The letters from the referees shall be held confidential to the Xxxxxxx and Vice- President (Academic), Xxxx, Head, Human Resources, the Faculty Association and Committees operating under these procedures. Any Freedom of Information and Protection of Privacy (FOIP) requests regarding access to referee or other documents need to be handled expeditiously. The University FOIP office shall be instructed to deal with such requests within one week. f) In cases where a recommendation for promotion to Professor has been denied in the past, recommendations in subsequent years shall include new letters from external referees, plus all letters of reference received in connection with the case for promotion in the preceding two years. An external referee used for a past application for promotion to Professor can be asked to submit an updated recommendation letter for the current application.

Referee. Comments a) By August 31, upon the receipt of a declaration of the intention to apply for tenure and/or promotion, the Xxxx shall develop a list of referees and ascertain their willingness to take on this role. The Xxxx retains the authority to select the referees, but must include at least one of the referees proposed by the applicant. The Xxxx must ensure that the referees are at arms’ length from the candidate. • For those applications in the professorial stream: referees shall include at least three academics from outside the University who shall be invited to assess the quality and progress of the applicant’s research and scholarly work and service to the profession/discipline. • For those applicants in the instructor stream: referees shall include at least three academics internal (but external to the Department) or external to the University who shall be invited to assess the quality and progress of the applicant’s teaching and pedagogical activities. At least one of the referees shall be from outside the applicant's Faculty. • For those applicants in the librarian, archivist, curator, and counsellor ranks, or other administrative or professional academic ranks: referees shall include at least three academics or professionals, as appropriate for the nature of the position, to assess the quality and progress of the applicant's professional activity, scholarly work and service to the profession/discipline or equivalent. b) Once the applicants’ materials are received, the Xxxx shall send the materials to the referees who have indicated a willingness to serve as a referee to obtain signed, written advice from these experts within the discipline or field of study. The Xxxx shall do so using the template agreed to by the Xxxxxxx and Vice-President (Academic)’s Office and the Faculty Association. c) If, after receiving the letters from the referees, the Xxxx believes that one or more of the referee letters is inappropriate or is not sufficiently at arm's length, and should not be considered as part of the process, the Xxxx may request permission to have the referee letter purged from the process. Upon receipt of such a request, the Xxxxxxx and Vice-President (Academic) and the Faculty Association shall decide on a course of action. If there is no agreement between the Xxxxxxx and the Association, the letter shall be considered with the Xxxx’x concerns noted. d) By October 22, the Xxxx shall supply the referee letters to the Head who will use them when writing the assessment and recommendation. e) The letters from the referees shall be held confidential to the Xxxxxxx and Vice- President (Academic), Xxxx, Head, Human Resources, the Faculty Association and Committees operating under these procedures. Any Freedom of Information and Protection of Privacy (FOIP) requests regarding access to referee or other documents need to be handled expeditiously. The University FOIP office shall be instructed to deal with such requests within one week. f) In cases where a recommendation for promotion to Professor has been denied in the past, recommendations in subsequent years shall include new letters from external referees, plus all letters of reference received in connection with the case for promotion in the preceding two years. An external referee used for a past application for promotion to Professor can be asked to submit an updated recommendation letter for the current application.

Referee. Comments a) By August 31, upon the receipt of a declaration of the intention to apply for tenure and/or promotion, the Xxxx shall develop a list of referees and ascertain their willingness to take on this role. The Xxxx retains the authority to select the referees, but must include at least one of the referees proposed by the applicant. The Xxxx must ensure that the referees are at arms’ length from the candidate. • For those applications in the professorial Teaching and Research stream: referees shall include at least three academics from outside the University who shall be invited to assess the quality and progress of the applicant’s research and scholarly work and service to the profession/discipline. • For those applicants in the instructor Teaching-Focused stream: referees shall include at least three academics internal (but external to the DepartmentDepartment or faculty in non-departmentalized faculties) or external to the University who shall be invited to assess the quality and progress of the applicant’s teaching and pedagogical activities. At least one of the referees shall be from outside the applicant's Faculty. • For those applicants in the librarian, archivist, curator, and counsellor ranks, or other administrative or professional academic ranks: referees shall include at least three academics or professionals, as appropriate for the nature of the position, to assess the quality and progress of the applicant's professional activity, scholarly work and service to the profession/discipline or equivalent. b) Once the applicants’ materials are received, the Xxxx shall send the materials to the referees who have indicated a willingness to serve as a referee to obtain signed, written advice from these experts within the discipline or field of study. The Xxxx shall do so using the template agreed to by the Xxxxxxx and Vice-President (Academic)’s Xxxxxxx’x Office and the Faculty Association. c) If, after receiving the letters from the referees, the Xxxx believes that one or more of the referee letters is inappropriate or is not sufficiently at arm's length, length and should not be considered as part of the process, the Xxxx may request permission to have the referee letter purged from the process. Upon receipt of such a request, the Xxxxxxx and Vice-President (Academic) and the Faculty Association shall decide on a course of action. If there is no agreement between the Xxxxxxx and the Association, the letter shall be considered with the Xxxx’x concerns noted. d) By October 22, the Xxxx shall supply the referee letters to the Head who will use them when writing the assessment and recommendation. e) The letters from the referees shall be held confidential to the Xxxxxxx and Vice- President (Academic)Xxxxxxx, Xxxx, Head, Human Resources, the Faculty Association and Committees operating under these procedures. Any Freedom of Information and Protection of Privacy (FOIP) requests regarding access to referee or other documents need to be handled expeditiously. The University FOIP office shall be instructed to deal with such requests within one week. f) In cases where a recommendation for promotion to Professor has been denied in the past, recommendations in subsequent years shall include new letters from external referees, plus all letters of reference received in connection with the case for promotion in the preceding two years. An external referee used for a past application for promotion to Professor can be asked to submit an updated recommendation letter for the current application.

Referee. Comments a) By August 31, upon the receipt of a declaration of the intention to apply for tenure and/or promotion, the Xxxx shall develop a list of referees and ascertain their willingness to take on this role. The Xxxx retains the authority to select the referees, but must include at least one of the referees proposed by the applicant. The Xxxx must ensure that the referees are at arms’ length from the candidate. • For those applications in the professorial stream: referees shall include at least three academics from outside the University who shall be invited to assess the quality and progress of the applicant’s research and scholarly work and service to the profession/discipline. • For those applicants in the instructor stream: referees shall include at least three academics internal (but external to the Department) or external to the University who shall be invited to assess the quality and progress of the applicant’s teaching and pedagogical activities. At least one of the referees shall be from outside the applicant's Faculty. • For those applicants in the librarian, archivist, curator, and counsellor ranks, or other administrative or professional academic ranks: referees shall include at least three academics or professionals, as appropriate for the nature of the position, to assess the quality and progress of the applicant's professional activity, scholarly work and service to the profession/discipline or equivalent. b) Once the applicants’ materials are received, the Xxxx shall send the materials to the referees who have indicated a willingness to serve as a referee to obtain signed, written advice from these experts within the discipline or field of study. The Xxxx shall do so using the template agreed to by the Xxxxxxx and Vice-President (Academic)’s Office and the Faculty Association. c) If, after receiving the letters from the referees, the Xxxx believes that one or more of the referee letters is inappropriate or is not sufficiently at arm's length, and should not be considered as part of the process, the Xxxx may request permission to have the referee letter purged from the process. Upon receipt of such a request, the Xxxxxxx and Vice-President (Academic) and the Faculty Association shall decide on a course of action. If there is no agreement between the Xxxxxxx and the Association, the letter shall be considered with the Xxxx’x concerns noted. d) By October 22, the Xxxx shall supply the referee letters to the Head who will use them when writing the assessment and recommendation. e) The letters from the referees shall be held confidential to the Xxxxxxx and Vice- President (Academic), Xxxx, Head, Human Resources, the Faculty Association and Committees operating under these procedures. Any Freedom of Information and Protection of Privacy (FOIP) requests regarding access to referee or other documents need to be handled expeditiously. The University FOIP office shall be instructed to deal with such requests within one week. f) In cases where a recommendation for promotion to Professor has been denied in the past, recommendations in subsequent years shall include new letters from external referees, plus all letters of reference received in connection with the case for promotion in the preceding two years. An external referee used for a past application for promotion to Professor can be asked to submit an updated recommendation letter for the current application.