Reimbursement for Job-Related Training and Professional Development. Effective Fiscal Year 2021, the City will reimburse each employee up to $2000 per fiscal year for attending Continuing Legal Education, seminars, training and other educational or professional development events which will maintain or enhance the member’s job-related skills or knowledge or contribute to the employee’s broadening and diversification of their skills. Due to the necessity and demands of performing work remotely during the coronavirus pandemic and the changing workplace environment expected post-pandemic, for the term of the MOU effective July 1, 2021, the City of San Diego and its City Attorney’s Office have agreed to allow DCA’s to continue using the $2,000 of professional development funds provided by this Article for purchasing job-related equipment, such as laptops, computer monitors, printers, and workspace equipment. Reimbursement is subject to the following requirements: 1. Employee must submit a request for approval of the proposed reimbursable item in advance of attendance or purchase and obtain pre-approval by the City Attorney. Requests for approval must include the cost of the item or event as well as the likely expenses associated with the event, such as mileage, air fare, hotel, meals, rental car, and taxi expenses. Approval shall not be unreasonably denied by the City Attorney. 2. Employees must submit a request for reimbursement to the City Attorney within 60 days of completion of the specific course or purchase of the item for which reimbursement is being sought. The request for reimbursement must include receipts for all actual expenses incurred, in order to receive reimbursement. Employees will be reimbursed at the allowable per diem and U.S. GSA rates, as outlined in the City’s Travel Policy (A.R. 90.30) or other City policies as applicable. 3. For participatory related expenses, such as attending conferences, seminars and Continuing Legal Education, the employee must also submit satisfactory evidence of attendance in order to receive reimbursement. 4. Attendance at pre-approved professional development events under this Article is considered compensable time. An employee will receive his or her salary for up to five working days per event while attending pre-approved professional development events. However, an employee must use leave time for absences for professional development after five days. 5. The following types of classes, courses, seminars and materials shall be eligible for reimbursement under this section II: Continuing Legal Education, attending conferences, seminars, or trainings, related to the employees’ practice or duties, bar association dues, national, state and local bar section dues, subscriptions to legal journals or other legal periodicals, and legal source and reference materials. 6. To be eligible for reimbursement under this section II, proposed job-related equipment purchases must (1) fall within an equipment category, (2) meet or exceed minimum specifications, and (3) be within purchase frequency limitations detailed in the City Attorney’s Office Equipment Employee Purchase Policy (EPP). Reimbursement is not available for job-related equipment purchases prior to receiving approval for reimbursement. Ownership of equipment purchased using funds provided under this section II is determined pursuant to the EPP Ownership Schedule. Reimbursement may not be sought for a portion of the price of job-related equipment. Rather, to obtain reimbursement, an employee must have a sufficient professional development funds balance to receive reimbursement of the entire purchase price.
Appears in 2 contracts
Samples: Memorandum of Understanding, Memorandum of Understanding
Reimbursement for Job-Related Training and Professional Development. Effective Fiscal Year 20212017, the City will reimburse each employee up to $2000 per fiscal year for attending Continuing Legal Education, seminars, training and other educational or professional development events which will maintain or enhance the member’s job-related skills or knowledge or contribute to the employee’s broadening and diversification of their his or her skills. Due to the necessity and demands of performing work remotely during the coronavirus pandemic and the changing workplace environment expected post-pandemic, for the term of the MOU effective July 1, 2021, the City of San Diego and its City Attorney’s Office have agreed to allow DCA’s to continue using the $2,000 of professional development funds provided by this Article for purchasing job-related equipment, such as laptops, computer monitors, printers, and workspace equipment. Reimbursement is subject to the following requirements:
1. A. Employee must submit a request for approval of the proposed reimbursable item in advance of attendance or purchase and obtain pre-approval by the City Attorney. Requests for approval must include the cost of the item or event as well as the likely expenses associated with the event, such as mileage, air fare, hotel, meals, rental car, and taxi expenses. Approval shall not be unreasonably denied by the City Attorney.
2. B. Employees must submit a request for reimbursement to the City Attorney within 60 days of completion of the specific course or purchase of the item for which reimbursement is being sought. The request for reimbursement must include receipts for all actual expenses incurred, in order to receive reimbursement. Employees will be reimbursed at the allowable per diem and U.S. GSA rates, as outlined in the City’s Travel Policy (A.R. 90.30) or other City policies as applicable.
3. C. For participatory related expenses, such as attending conferences, seminars and Continuing Legal Education, the employee must also submit satisfactory evidence of attendance in order to receive reimbursement.
4. D. Attendance at pre-approved professional development events under this Article is considered compensable time. An employee will receive his or her salary for up to five working days per event while attending pre-approved professional development events. However, an employee must use leave time for absences for professional development after five days.
5. The following types of classes, courses, seminars and materials shall be eligible for reimbursement under this section II: Continuing Legal Education, attending conferences, seminars, or trainings, related to the employees’ practice or duties, bar association dues, national, state and local bar section dues, subscriptions to legal journals or other legal periodicals, and legal source and reference materials.
6. To be eligible for reimbursement under this section II, proposed job-related equipment purchases must (1) fall within an equipment category, (2) meet or exceed minimum specifications, and (3) be within purchase frequency limitations detailed in the City Attorney’s Office Equipment Employee Purchase Policy (EPP). Reimbursement is not available for job-related equipment purchases prior to receiving approval for reimbursement. Ownership of equipment purchased using funds provided under this section II is determined pursuant to the EPP Ownership Schedule. Reimbursement may not be sought for a portion of the price of job-related equipment. Rather, to obtain reimbursement, an employee must have a sufficient professional development funds balance to receive reimbursement of the entire purchase price.development
Appears in 1 contract
Samples: Memorandum of Understanding
Reimbursement for Job-Related Training and Professional Development. Effective Fiscal Year 2021, the City will reimburse each employee up to $2000 per fiscal year for attending Continuing Legal Education, seminars, training and other educational or professional development events which will maintain or enhance the member’s job-related skills or knowledge or contribute to the employee’s broadening and diversification of their skills. Due to the necessity and demands of performing work remotely during the coronavirus pandemic and the changing workplace environment expected post-pandemic, for the term of the MOU effective July 1, 2021, the City of San Diego and its City Attorney’s Office have agreed to allow DCA’s to continue using the $2,000 of professional development funds provided by this Article for purchasing job-related equipment, such as laptops, computer monitors, printers, and workspace equipment. Reimbursement is subject to the following requirements:
1. Employee must submit a request for approval of the proposed reimbursable item in advance of attendance or purchase and obtain pre-approval by the City Attorney. Requests for approval must include the cost of the item or event as well as the likely expenses associated with the event, such as mileage, air fare, hotel, meals, rental car, and taxi expenses. Approval shall not be unreasonably denied by the City Attorney.
2. Employees must submit a request for reimbursement to the City Attorney within 60 days of completion of the specific course or purchase of the item for which reimbursement is being sought. The request for reimbursement must include receipts for all actual expenses incurred, in order to receive reimbursement. Employees will be reimbursed at the allowable per diem and U.S. GSA rates, as outlined in the City’s Travel Policy (A.R. 90.30) or other City policies as applicable.
3. For participatory related expenses, such as attending conferences, seminars and Continuing Legal Education, the employee must also submit satisfactory evidence of attendance in order to receive reimbursement.
4. Attendance at pre-approved professional development events under this Article is considered compensable time. An employee will receive his or her salary for up to five working days per event while attending pre-approved professional development events. However, an employee must use leave time for absences for professional development after five days.
5. The following types of classes, courses, seminars and materials shall be eligible for reimbursement under this section II: Continuing Legal Education, attending conferences, seminars, or trainings, related to the employees’ practice or duties, bar association dues, national, state and local bar section dues, subscriptions to legal journals or other legal periodicals, and legal source and reference materials.
6. To be eligible for reimbursement under this section II, proposed job-related equipment purchases must (1) fall within an equipment category, (2) meet or exceed minimum specifications, and (3) be within purchase frequency limitations detailed in the City Attorney’s Office Equipment Employee Purchase Policy (EPP). Reimbursement is not available for job-related equipment purchases prior to receiving approval for reimbursement. Ownership of equipment purchased using funds provided under this section II is determined pursuant to the EPP Ownership Schedule. Reimbursement may not be sought for a portion of the price of job-related equipment. Rather, to obtain reimbursement, an employee must have a sufficient professional development funds balance to receive reimbursement of the entire purchase price.
7. For Fiscal Year end, expenses must be approved and expended by June 30 of the fiscal year, and receipts submitted for reimbursement by July 1 to qualify for the prior fiscal year.
Appears in 1 contract
Samples: Memorandum of Understanding
