Common use of Requirements for Ordering Clause in Contracts

Requirements for Ordering. a. Each order placed under this Agreement (“Order”) shall be considered a separate contract between the Purchasing Entity and the Contractor and shall be deemed to incorporate all the terms and conditions of this Agreement. Nothing contained in any Order made under this Agreement shall amend or vary the terms of this Agreement. Additional terms which do not conflict with the terms of this Agreement may be included in an Order, if mutually agreed upon by the Contractor and the Purchasing Entity. b. All Orders placed under this Participating Addendum must be in writing and shall, at a minimum, specify the following: i. The product(s) being delivered and the place and time of delivery; ii. The service(s) required and the place and time period for performance; iii. The Purchasing Entity’s billing address; iv. The price per unit, rates, or other pricing elements consistent with this Agreement; v. A maximum amount payable by the Purchasing Entity under the Order; vi. A unique identifier for the order; and vii. The State of Vermont Participating Addendum Number. viii. The Product/Service Documents applicable to the product or service being ordered. c. As applicable, Orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements. d. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity. e. The State’s Agency of Digital Services is the only entity authorized to place orders on behalf of State Purchasers. (Additional Purchasers are not subject to this requirement). Orders placed from any other source shall not be binding against the State, or the State Purchaser. Contractor can verify orders for State Purchasers by contacting XXX.XXXxxxxxxxxx@xxxxxxx.xxx . Contractor agrees that it will not accept or fulfill orders placed on behalf of State Purchasers from any other source. Contractor’s failure to meet this requirement may result in suspension or termination of this Participating Addendum.

Requirements for Ordering. a. Each Written orders must be used to order items available under this Participating Addendum. Verbal orders shall not be accepted by Contractor or Contractor’s Reseller. b. All orders placed under this Agreement (“Order”) shall be considered a separate contract between the Purchasing Entity and the Contractor and shall be deemed to incorporate all the terms and conditions of this Agreement. Nothing contained in any Order made under this Agreement shall amend or vary the terms of this Agreement. Additional terms which do not conflict with the terms of this Agreement may be included in an Order, if mutually agreed upon by the Contractor and the Purchasing Entity. b. All Orders placed under this Participating Addendum must be in writing and shallmust, at a minimum, specify the followingspecify: i. The product(s) being delivered and the place and time of standard lead times for delivery; ii. The service(s) required and the place and time period for performance; iii. The Purchasing Entity’s billing address; iv. The name and contact information for the Purchasing Entity’s primary contact; v. The price per unit, rates, or other pricing elements consistent with this Agreement; v. A vi. An maximum amount payable by the Purchasing Entity under the Orderorder; vivii. A unique identifier for the order; and viiviii. The State of Vermont Participating Addendum Statewide Purchasing Agreement Number. viii. The Product/Service Documents applicable to the product or service being ordered. c. As applicable, Orders orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements. d. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity. e. The State’s Agency of Digital Services is the only entity authorized to place orders under this contract on behalf of State Purchasers. (Additional Purchasers are not subject to this requirement). Orders placed from any other source shall not be binding against the State, or the State Purchaser. Contractor can verify orders for State Purchasers by contacting XXX.XXXxxxxxxxxx@xxxxxxx.xxx XXX.XXXxxxxxxxxx@xxxxxxx.xxx. Contractor agrees that it will not accept or fulfill orders placed on behalf of State Purchasers from any other source. Contractor’s failure to meet this requirement may result in suspension or termination of this Participating Addendum.

Requirements for Ordering. a. Each order placed State Purchasers must follow the ordering procedures of the State Contract Administrator to execute orders against this contract, which shall include, as applicable, obtaining approval from the State CIO and/or Attorney General’s Office prior to making purchases under this Agreement (“Order”) shall be considered a separate contract between the Purchasing Entity and the Contractor and shall be deemed to incorporate all the terms and conditions of this Agreement. Nothing contained in any Order made under this Agreement shall amend or vary the terms of this Agreement. Additional terms which do not conflict with the terms of this Agreement may be included in an Order, if mutually agreed upon by the Contractor and the Purchasing Entitycontract. b. All Orders placed under this Participating Addendum must be in writing and shall, at a minimum, specify the following: i. The product(s) being delivered and the place and time of delivery; ii. The service(s) required and the place and time period for performance; iii. The Purchasing Entity’s billing address; iv. The price per unit, rates, or other pricing elements consistent with this Agreement; v. A maximum amount payable by the Purchasing Entity under the Order; vi. A unique identifier for the order; and vii. The State of Vermont Participating Addendum Number. viii. The Product/Service Documents applicable to the product or service being ordered. c. As applicable, Orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements. d. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity. e. The State’s Agency of Digital Services Procurement Office is the only entity authorized to place orders on behalf of State Purchasers. (Additional Purchasers are not subject to this requirement). Orders placed from any other source shall not be binding against the State, or the State Purchaser. Contractor can verify orders for State Purchasers by contacting XXX.XXXxxxxxxxxx@xxxxxxx.xxx . Contractor agrees that it will not accept or fulfill orders placed on behalf of State Purchasers from any other source. Contractor’s failure to meet this requirement may result in suspension or termination of this Participating Addendum. c. All orders placed under this contract must include the Contract Number on the Purchase Order. The maximum dollar amount payable under this contract is not intended as any form of a guaranteed amount. The Contractor will be paid for products or the maintenance services actually delivered or performed, as specified in Attachment A, up to the maximum allowable amount specified on page 1 of this contract. 1. Prior to commencement of work and release of any payments, Contractor shall submit to the State: a. a certificate of insurance consistent with the requirements set forth in Attachment C, Section 8 (Insurance), and with any additional requirements for insurance as may be set forth elsewhere in this contract; and b. a current IRS Form W-9 (signed within the last six months). 2. Payment terms are Net 30 days from the date the State receives an error-free invoice with all necessary and complete supporting documentation. As applicable, a copy of the notice(s) of acceptance shall accompany invoices submitted for payment. a. Submit invoices to: State of Vermont Attention: Xxx Xx | Agency IT Director Vermont Agency of Digital Services 000 Xxxxx Xxxxxx Xxxxxxxxxx, XX 00000 b. Contractor shall invoice the state on an annual basis and shall include the Purchase Order No. which appears at top of this Contract. c. Payments shall be made only upon approval by the State.