Common use of Rules of Order Clause in Contracts

Rules of Order. Unless State law or Board-adopted rules apply, the Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Newly Revised (11th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board Meeting), 2:230 (Public Participation at School Board Meetings and Petitions to the Board) Adopted: August 24, 2020 East Moline SD 37 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board meetings that are closed to the public. Actor Action Before any Board meeting: Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. Convenes the closed meeting stating: During a Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the closed District.

Rules of Order. Unless State law or Board-adopted rules apply, the Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Newly Revised (11th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 REF.:5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 REF.:2:80 (Board Member Oath and Conduct), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board Meeting), 2:230 (Public Participation at School Board Meetings and Petitions to the Board) Adopted: August 24ADOPTED:January 3, 2020 East Moline SD 37 2017 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: During a Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Superintendent, For Verbatim Recordings: Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Upon request of a Board member: 1. Provides access to the verbatim recordings minutes at a reasonable time and place without disrupting District operations; 2. Supervises the access to the closed session minutes or delegates it to one of the following individuals in the District.: a. A records secretary, b. An administrative official of the public body, or c. Any elected official of the public body; and 3. Logs the access to the recordings in 2:220-E7, Access to Closed Meeting Minutes and Verbatim

Rules of Order. Unless State law or Board-adopted rules apply, the Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Newly Revised (11th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) Adopted: August 24December 19, 2020 East Moline SD 37 2019 Xxxxxx CUSD 4 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act (OMA) authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. Convenes the closed meeting stating: During a Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the closed District.

Rules of Order. Unless State law or Board-adopted rules apply, the Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Newly Revised (11th 10th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) Adopted: August 2417, 2020 East Moline SD 37 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act (OMA) authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. Convenes the closed meeting stating: During a Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the closed District.

Rules of Order. Unless State law or Board-adopted rules apply, the Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Newly Revised (11th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record Anyperson xxxxxxxxx or broadcast an open Board of Education meeting. Special requests to facilitate recording or broadcasting an open Board meetingRequests for special needs, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 two hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate maydesignate a location for recording equipment, may restrict mayrestrict the movements of individuals who are using recording equipment, or may take maytake such other steps as are deemed necessary to necessaryto preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:150 (Committees), 2:200 (Types of School Board of Education Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) Adopted: August 24January 16, 2020 East Moline SD 37 Xxxxxxx CUSD 139 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close mayclose a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. Convenes the closed meeting stating: During a Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the closed District.

Rules of Order. Unless State law or Board-adopted rules apply, the Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Newly Revised (11th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) Adopted: August 24ADOPTED:January 25, 2020 East Moline SD 37 2021 Freeburg CCSD 70 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act (OMA) authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio meeting: recording device. Convenes the closed meeting stating: During a Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the closed District.Superintendent or

Rules of Order. Unless State law or Board-adopted rules apply, the The Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Order Newly Revised (11th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record Anyperson xxxxxxxxx or broadcast an open Board of Education meeting. Special requests to facilitate recording or broadcasting an open Board meetingRequests for special needs, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 2 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate maydesignate a location for recording equipment, may restrict mayrestrict the movements of individuals who are using recording equipment, or may take maytake such other steps as are deemed necessary to necessaryto preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) AdoptedADOPTED: August 24April 25, 2020 East Moline SD 37 2017 Jersey CUSD 100 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: :Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee .The Board may close mayclose a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: :Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act (OMA) authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. Convenes the closed meeting stating: During a Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the closed District.

Rules of Order. Unless State law or Board-adopted rules apply, the Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Newly Revised (11th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) Adopted: August 24ADOPTED:January 25, 2020 East Moline SD 37 2021 Freeburg CCSD 70 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act (OMA) authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio meeting: recording device. Superintendent or Board Secretary During a closed Convenes the closed meeting stating: During a meeting: Board President or presiding officer Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Limits discussion to the topics that were included in the motion to go into a closed Districtmeeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time.

Rules of Order. Unless State law or Board-adopted rules apply, the Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Newly Revised (11th 10th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 REF.:5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 REF.:2:80 (Board Member Oath and Conduct), 2:150 (Committees), 2:200 (Types of School Board of Education Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) Adopted: August 24ADOPTED:January 19, 2020 East Moline SD 37 2017 Lexington CUSD 7 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Superintendent or designee Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. Convenes the closed meeting stating: During a closed meeting: Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District. Board President or presiding officer Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of- order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed For Verbatim Recordings: Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Upon request of a Board member: 1. Provides access to the verbatim recordings minutes at a reasonable time and place without disrupting District operations; 2. Supervises the access to the closed session minutes or delegates it to one of the following individuals in the District.: a. The Recording Secretary, b. The Superintendent or designated administrator, or c. Any elected Board member; and

Rules of Order. Unless State law or Board-adopted rules apply, the Board President, as the presiding officer, will use Xxxxxx's Rules of Order, Newly Revised (11th Edition), as a guide when a question arises concerning procedure. Broadcasting and Recording Board Meetings Any person may record or broadcast an open Board meeting. Special requests to facilitate recording or broadcasting an open Board meeting, such as seating, writing surfaces, lighting, and access to electrical power, should be directed to the Superintendent at least 24 hours before the meeting. Recording meetings shall not distract or disturb Board members, other meeting participants, or members of the public. The Board President may designate a location for recording equipment, may restrict the movements of individuals who are using recording equipment, or may take such other steps as are deemed necessary to preserve decorum and facilitate the meeting. LEGAL REF.: 5 ILCS 120/2a, 120/2.02, 120/2.05, and 120/2.06, and 120/7. 105 ILCS 5/10-6, 5/10-7, 5/10-12, and 5/10-16. CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:200 (Types of Board of Education Meetings), 2:150 (Committees), 2:200 (Types of School Board Meetings), 2:210 (Organizational School Board of Education Meeting), 2:230 (Public Participation at School Board of Education Meetings and Petitions to the Board) Adopted: August 24ADOPTED:February 16, 2020 East Moline SD 37 2017 Midwest Central CUSD 191 2:220-E1 Exhibit - Board Treatment of Closed Meeting Verbatim Recordings and Minutes The following procedures govern the verbatim audio recordings and minutes of School Board of Education meetings that are closed to the public. Actor Action Before any Board meeting: Arranges to have an audio recording device with extra recording tapes and a back-up audio recording device in the Board meeting room during every Board meeting regardless of whether a closed meeting is scheduled. Superintendent or designee The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session. Before a closed meeting: Board President or presiding officer On the closed meeting date: (1) convenes an open meeting, (2) requests a motion to adjourn into closed meeting making sure the reason for the meeting is identified in the motion, (3) takes a roll call vote, (4) asks that the minutes record the vote of each member present and the reason for the closed meeting with a citation to the specific exception contained in the Open Meetings Act authorizing the closed meeting (5 ILCS 120/2a), and (5) adjourns the open meeting. Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. Convenes the closed meeting stating: During a Seeing a quorum of the Board of Education gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the closed District.