Invoice Submittal DEO shall reimburse Subrecipient in accordance with Section 6, above. In accordance with the Funding Requirements of s. 215.971(1), F.S. and Section 21 of this Agreement, Subrecipient and its subcontractors may only expend funding under this Agreement for allowable costs resulting from obligations incurred during this Agreement. To be eligible for reimbursement, costs must be in compliance with laws, rules and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures (xxxxx://xxx.xxxxxxxxxxxx.xxx/Division/AA/Manuals/documents/ReferenceGuideforStateExpenditures.pdf).
Authorized User Overview and Mini-Bid Process Project Based IT Consulting Services Contracts enable Authorized Users to use a competitive Mini-bid Process to acquire Services on an as-needed basis, for qualified IT Projects. Project Based IT Consulting Services may include, but will not be limited to projects requiring: analysis, data classification, design, development, testing, quality assurance, security and associated training for Information Technology based applications. See section 1.3 Out of Scope Work for a listing of projects expressly excluded from the scope of this Contract. An Authorized User Agreement for Project Based IT Consulting Services will be governed first by the terms and conditions specified in the OGS Centralized Contract and second by terms and conditions added to the Authorized User Statement of Work. Additional terms and conditions shall not conflict with or modify the terms and conditions of the OGS Centralized Contract. NYS Executive Agencies must adhere to all internal processes and approvals including, as required, approval from NYS Office of Information Technology Services. Other Authorized Users must adhere to their own internal processes and approvals. In accordance with Appendix B, section 28, Modification of Contract Terms, an Authorized User may add additional required terms and conditions to this Mini-Bid and resultant Authorized User Agreement only if such terms and conditions (1) are more favorable to the Authorized User and (2) do not conflict with or supersede the OGS Centralized Contract terms and conditions. Examples of additional terms and conditions include: • Expedited delivery timeframe; • Additional incentives, such as discount for expedited payment/Procurement Card use; and • Any additional requirements imposed by the funding source or Federal law.
Contract Task Order A-E shall be assigned work via a task order by COUNTY which shall subsequently be referred to as the “Contract Task Order” (hereinafter “CTO”). A CTO for each project shall be developed by A-E in conjunction with COUNTY Project Management staff. The COUNTY Project Manager shall manage all A-E’s work including monitoring the CTO work schedule, quality of deliverables, review of invoiced amounts, adherence to set budget, and internal review of submittal packages. A-E shall follow all requirements as outlined in the CTO; this general Scope of Work, the project specific Scope Statement, and the Architect-Engineer Guide (Rev July 2018). The CTO shall include a detailed Scope Statement, describing tasks to be performed with a specific list of deliverables for each task, schedule of work and cost to complete the work. The schedule of work shall allow enough time for meetings with COUNTY Management staff to review the work progress, provide technical and policy direction, resolve problems and ensure adherence to the work completion schedule. The CTO shall include a cover sheet provided by COUNTY Project Management staff with the appropriate signature blocks and contract information. Once both Parties agree, and all Parties have signed the CTO, COUNTY Management staff shall provide A-E with a Notice to Proceed (NTP) to begin work. A-E shall submit all plans, reports and other documents produced under the CTO to the assigned COUNTY Project Manager within the timeframe indicated in the CTO or as directed by COUNTY Project Management staff.
Purchase Order Pricing/Product Deviation If a deviation of pricing/product on a Purchase Order or contract modification occurs between the Vendor and the TIPS Member, TIPS must be notified within five (5) business days of receipt of change order. Termination for Convenience of TIPS Agreement Only TIPS reserves the right to terminate this agreement for cause or no cause for convenience with a thirty (30) days prior written notice. Termination for convenience is conditionally required under Federal Regulations 2 CFR part 200 if the customer is using federal funds for the procurement. All purchase orders presented to the Vendor, but not fulfilled by the Vendor, by a TIPS Member prior to the actual termination of this agreement shall be honored at the option of the TIPS Member. The awarded Vendor may terminate the agreement with ninety (90) days prior written notice to TIPS 0000 XX Xxx Xxxxx, Xxxxxxxxx, Xxxxx 00000. The vendor will be paid for goods and services delivered prior to the termination provided that the goods and services were delivered in accordance with the terms and conditions of the terminated agreement. This termination clause does not affect the sales agreements executed by the Vendor and the TIPS Member customer pursuant to this agreement. TIPS Members may negotiate a termination for convenience clause that meets the needs of the transaction based on applicable factors, such as funding sources or other needs. TIPS Member Purchasing Procedures Usually, purchase orders or their equal are issued by participating TIPS Member to the awarded vendor and should indicate on the order that the purchase is per the applicable TIPS Agreement Number. Orders are typically emailed to TIPS at xxxxxx@xxxx-xxx.xxx. • Awarded Vendor delivers goods/services directly to the participating member. • Awarded Vendor invoices the participating TIPS Member directly. • Awarded Vendor receives payment directly from the participating member. • Fees are due to TIPS upon payment by the Member to the Vendor. Vendor agrees to pay the participation fee to TIPS for all Agreement sales upon receipt of payment including partial payment, from the Member Entity or as otherwise agreed by TIPS in writing and signed by an authorized signatory of TIPS.
Purchase Order Flip via Ariba Network (AN) The online process allows suppliers to submit invoices via the AN for catalog and non- catalog goods and services. Contractors have the ability to create an invoice directly from their Inbox in their AN account by simply “flipping” the purchase order into an invoice. This option does not require any special software or technical capabilities. For the purposes of this section, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third-party provider of MFMP the right and license to use, reproduce, transmit, distribute, and publicly display within the system the information outlined above. In addition, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third-party provider the right and license to reproduce and display within the system the Contractor’s trademarks, system marks, logos, trade dress, or other branding designation that identifies the products made available by the Contractor under the Contract.
Unit Cost Payment Basis If unit costs by year are included, unit costs billed should correspond to the fiscal or calendar year, if applicable, in which the work was done. Note: Any direct labor, unit cost, or other direct expense classification included in the contract, but not in a work authorization, is not eligible for payment under that work authorization. DocuSign Envelope ID: 0C91386F-DF9D-433A-86CC-800E74B2A43C LEGACY CONTRACT NO: 36-6IDP5361 PEOPLESOFT CONTRACT NO: 5615 ATTACHMENT E- FEE SCHEDULE OTHER DIRECT EXPENSES RATES SHOWN APPLY TO PRIME PROVIDER AND ALL SUBPROVIDERS SERVICES TO BE PROVIDED UNIT FIXED COST MAXIMUM COST Lodging/Hotel - Taxes and Fees day/person Current State Rate Lodging/Hotel (Taxes/fees not included) day/person $20.00 Meals (Excluding alcohol & tips) (Overnight stay required) day/person Current State Rate Mileage mile Current State Rate SUV or ATV Rental (Includes taxes and fees; Insurance costs will not be reimbursed) day $100.00 Construction Truck (Includes operation, and maintenance costs; Insurance costs will not be reimbursed) day $110.00 Construction Truck (Includes operation, and maintenance costs; Insurance costs will not be reimbursed) month $1,550.00 Construction Truck 4X4 (Includes operation and maintenance costs; Insurance costs will not be reimbursed) day $150.00 Construction Truck 4x4 (Includes operation and maintenance costs; Insurance costs will not be reimbursed) month $1,850.00 Rental Car Fuel gallon $3.75 Rental Car (Includes taxes and fees; Insurance costs will not be reimbursed) day $60.00 Air Travel - In State - Short Notice (Coach) Rd Trip/person $550.00 Air Travel - In State - 2+ Wks Notice (Coach) Rd Trip/person $450.00 Air Travel - Out of State - 2+ Wks Notice (Coach) Rd Trip/person $600.00 Air Travel - Out of State - Short Notice (Coach) Rd Trip/person $800.00 Taxi/Cab fare each/person $40.00 Parking day $20.00 Toll Charges each $3.50 Standard Postage letter Current Postal Rate Certified Letter Return Receipt each Current Postal Rate Overnight Mail - letter size each Current Postal Rate Overnight Mail - oversized box each $35.00 Courier Services each $30.00 Photocopies B/W (11" X 17") each $0.20 Photocopies B/W (8 1/2" X 11") each $0.10 Photocopies Color (11" X 17") each $0.74 Photocopies Color (8 1/2" X 11") each $0.40 Digital Ortho Plotting sheet $1.25 Plots (B/W on Bond) per sq. ft. $0.50 Plots (Color on Bond) per sq. ft. $1.00 Plots (Color on Photographic Paper) per sq. ft. $3.50 Color Graphics on Foam Board square foot $4.00 Presentation Boards 30" X 40" Color Mounted each $60.00 Report Printing each $35.00 Report Binding and tabbing each $6.00 DocuSign Envelope ID: 0C91386F-DF9D-433A-86CC-800E74B2A43C LEGACY CONTRACT NO: 36-6IDP5361 PEOPLESOFT CONTRACT NO: 5615 ATTACHMENT E- FEE SCHEDULE OTHER DIRECT EXPENSES RATES SHOWN APPLY TO PRIME PROVIDER AND ALL SUBPROVIDERS SERVICES TO BE PROVIDED UNIT FIXED COST MAXIMUM COST Notebooks each $7.00 Reproduction of CD/DVD each $3.00 CDs each $1.00 4" X 6" Digital Color Print picture $0.35 Tx Parks & Wildlife Data Request Fees each $100.00 Hazardous Materials Database Search per search $300.00 Railroad - Insurance in addition to STD Minimum Required (Minimum coverage of $1 Million required by RR.) each $2,000.00 Railroad - Safety Training (If required - Heavy Rail Safety Training Certificate, includes classroom training and employee certification card.) Per Person $200.00 Traffic Control Services, Arrow Boards and Attenuator trucks - Large Project (Includes labor, equipment and fuel) day $3,500.00 Traffic Control Services, Arrow Boards and Attenuator trucks - Medium Project (Includes labor, equipment and fuel) day $2,500.00 Traffic Control Services, Arrow Boards and Attenuator trucks - Small Project (Includes labor, equipment and fuel) day $2,000.00 Attenuator trucks - (Lane/Shoulder Closure) (Includes labor, equipment and fuel) day $500.00 Attenuator trucks - (No Lane Closure) (Includes labor, equipment and fuel) day $350.00 Portable Message Board day $400.00 Law Enforcement/Uniform Officer (including vehicle) hour $75.00 Shelby Tubes Transportation Box each $34.00 Boat with Motor day $275.00 Cellular Telephone & Data Plan each/month $115.00 Wireless Router/Server month $70.00 Laptop Computer/IPad and data plan each/month $100.00 Desktop & Microcomputer w/Plotter-each/month each/month $90.00 Mobilization/Demobilization Laboratory each $3,500.00 AASHTO Accreditation Aggregates Laboratory each $7,500.00 AASHTO Accreditation Hot Mix Laboratory each $8,750.00 AASHTO Accreditation Soil Laboratory each $7,200.00 CCRL Accreditation each $12,500.00 Equipment Calibration each $1,750.00 Office Trailer Rental each $850.00 DocuSign Envelope ID: 0C91386F-DF9D-433A-86CC-800E74B2A43C LEGACY CONTRACT NO: 36-6IDP5361 PEOPLESOFT CONTRACT NO: 5615 ATTACHMENT E- FEE SCHEDULE OTHER DIRECT EXPENSES RATES SHOWN APPLY TO PRIME PROVIDER AND ALL SUBPROVIDERS SERVICES TO BE PROVIDED UNIT FIXED COST MAXIMUM COST Monthy Per Diem (URBAN Assignment) - This rate shall be used when an Apartment, House, or RV Lot is rented. (Includes Apartment/House Rental or Rental of Lot at RV Park, Travel Trailer Expense, and Utilities, Taxes, & Meals). The only receipt necessary for the reimbursement of this rate is for the Apartment, House, or RV Lot Rental. ONLY full- time inspectors who are in the field inspecting the designated construction projects may use this rate. The maximum number of people who may use this rate is limited to three per month per work authorization. The inspector must be in the field a minumum of 3 weeks per calendar month to use this monthly per diem rate. Daily per diem rates cannot be used by the same inspector that uses the monthly per deim rate in the same calendar month. Use of this rate shall be substantiated by timesheets submitted for the full time field personnel inspecting the construction projects. each/month $2,000.00 Flashing Arrow Board day $350.00 Proliance/SharePoint License Fee & Server month $750.00 Personal Protective Equipment Each/person $250.00 Monthy Per Diem (RURAL Assignment)- This rate shall be used when an Apartment, House, or RV Lot is rented. (Includes Apartment/House Rental or Rental of Lot at RV Park, Travel Trailer Expense, and Utilities, Taxes, & Meals). The only receipt necessary for the reimbursement of this rate is for the Apartment, House, or RV Lot Rental. ONLY full- time inspectors who are in the field inspecting the designated construction projects may use this rate. The maximum number of people who may use this rate is limited to three per month per work authorization. The inspector must be in the field a minumum of 3 weeks per calendar month to use this monthly per diem rate. Daily per diem rates cannot be used by the same inspector that uses the monthly per deim rate in the same calendar month. Use of this rate shall be substantiated by timesheets submitted for the full time field personnel inspecting the construction projects. each/month $2,700.00 Fathometer day $100.00 GPS Receiver (rates applied to actual time GPS units are in use) hour $24.00 GPS RTK (rates applied to actual time GPS units are in use) hour $24.00 GPS Static (rates applied to actual time GPS units are in use) hour $24.00 Deed Copies sheet $2.00 Certified Deed Copies sheet $5.00 Type II ROW Monument - Excavated/Drilled, rocks, rocky soil. 2-4 inch depth (includes crew time, equipment, materials, rentals, & labor). Brass Marker supplied by TxDOT each $80.00 DocuSign Envelope ID: 0C91386F-DF9D-433A-86CC-800E74B2A43C LEGACY CONTRACT NO: 36-6IDP5361 PEOPLESOFT CONTRACT NO: 5615 ATTACHMENT E- FEE SCHEDULE OTHER DIRECT EXPENSES RATES SHOWN APPLY TO PRIME PROVIDER AND ALL SUBPROVIDERS SERVICES TO BE PROVIDED UNIT FIXED COST MAXIMUM COST Type II ROW Monument - Poured 2-3 Feet (includes One Call, crew time, equipment, materials, rentals, labor). Brass Marker supplied by TxDOT each $300.00 Survey Boundary Taxes (If this line item is billed, a Tax Resale Certificate must be kept on file, and be available upon request by the state.) each $3,500.00 Terrestrial Laser Scanner (rates applied to actual time scanner unit is in use) hour $90.00 Ground Target (includes paint, panel material, etc.) each $25.00 Profit not allowed on Other Direct Expenses. For Cost Plus Fixed Fee, Specified Rate, and Unit Cost - Fixed cost items to be billed at the fixed cost rate. Documentation, such as a usage log, must be maintained for audit purposes, and may be required to be submitted as a basis for reimbursement. For items with a maximum cost, actual cost to be billed not to exceed the maximum shown. Itemized receipts must be maintained for audit purposes, and may be required to be submitted as a basis for reimbursement. For Lump Sum - No documentation required. Invoicing by physical percent complete includes combination of direct labor and other direct expenses. NOTE: For Cost Plus Fixed Fee, Specified Rate, and Unit Cost - Miscellaneous other direct expenses up to $100 per unit will be reimbursed at cost if approved and documented in advance by the State's Project Manager. Miscellaneous other direct expenses of $100 per unit or more will not be reimbursed unless a supplemental agreement to the contract and work authorization (if WAs are used) has been executed in advance authorizing the miscellaneous other direct expenses. No more than $2,500 in miscellaneous other direct expenses may be approved by the State's Project Manager over the life of this contract including prime provider and subproviders. For Lump Sum - This statement does not apply. DocuSign Envelope ID: 0C91386F-DF9D-433A-86CC-800E74B2A43C ATTACHMENT F Not Applicable Engineering–Engineering_IndefDelwWA.doc Page 1 of 1 Attachment F DocuSign Envelope ID: 0C91386F-DF9D-433A-86CC-800E74B2A43C ATTACHMENT G Computer Graphics Files for Document and Information Exchange NOT APPLICABLE Engineering–Engineering_IndefDelwWA.doc Page 1 of 1 Attachment G DocuSign Envelope ID: 0C91386F-DF9D-433A-86CC-800E74B2A43C ATTACHMENT H-FG Disadvantaged Business Enterprise (DBE) for Federal-Aid Professional or Technical Services Contracts
Alternative Work Schedule An alternate forty (40) hour work schedule (other than five (5) uniform and consecutive eight (8) hour days in a seven (7) day period), or for hospital personnel an eighty (80) hour workweek in a fourteen (14) day period and other mutually agreed upon schedules that comply with applicable federal and state law. Employee work schedules normally include two (2) consecutive days off.
Alternate Work Schedule An alternate work schedule is any work schedule where an employee is regularly scheduled to work five (5) days per week, but the employee’s regularly scheduled two (2) days off are NOT Saturday and Sunday.
Cost Estimate An estimate of the total project cost including but not limited to direct expenses, indirect expenses, land cost, and capital expenses.
Contract Type OASIS SB is a family of Multiple Award, Indefinite Delivery, Indefinite Quantity (MA-IDIQ) task order contracts for Government-wide professional service based requirements which is available for use by all Federal agencies and other entities as listed in the current General Services Administration (GSA) Order, OGP 4800.2I, Eligibility to Use GSA Sources of Supply and Services. OASIS SB allows for all contract types at the task order level (e.g., Cost-Reimbursement (all types), Fixed-Price (all types), Time-and-Materials, and Labor-Hour). Task orders may also combine more than one contract type (e.g., FFP/Cost, FFP/Labor Hour etc.). Additionally, task orders may include incentives, performance based measures, multi-year or option periods, and commercial or non-commercial items.
