Common use of Scheduling Changes Clause in Contracts

Scheduling Changes. a. An employee whose previously approved vacation has been changed due to a critical operational necessity shall have the right, prior to filing a formal grievance pursuant to Article VIII, 1.1, to meet with the employee’s appropriate administrator and the appropriate Division Head to attempt to informally resolve the appropriateness of the vacation change. The meeting shall occur and the decision of the administrator shall be provided within five (5) days of the employee’s request for the meeting. Nothing herein shall alter the 15-day time limit for filing a written grievance as required by Article VIII, Section 8.0. b. Once an employee’s vacation schedule is submitted and approved pursuant to the above, no change can be made by the employee without submission of an alternate vacation schedule for the date(s) in question. The requested modification(s) shall not be unreasonably denied. An employee who is prevented or prohibited from taking vacation previously approved by the employee’s appropriate administrator shall be permitted to exceed by that amount the vacation cap amount for the school year in question, and shall be granted a preference the following year in scheduling vacation so as to assure the employee’s ability to schedule sufficient vacation to reduce the employee’s vacation accumulation below the vacation cap amount. Employees may request such relief from the vacation cap amount by submitting the District request form and must receive pre-approval in writing by the Superintendent or designee. In any year in which an employee is subject to furlough days, and is also in excess vacation accrual status, the following shall apply as part of the usual permissive cap relief procedure: the District shall upon the employee’s filing a request for waiver on the appropriate from grant vacation cap relief in an amount not less than the number of furlough days assigned for that school year, but not more than the number of days needed to remain under the cap.