Common use of School Email Clause in Contracts

School Email. Where email is provided, it is for academic and professional use, with no personal use being permitted. The School’s email system can be accessed from both the school computers, and via the internet from any computer. Wherever possible, all school related communication must be via the school email address. The sending of emails is subject to the following rules: • Language must not include swear words, or be offensive or abusive. • Emails or attachments of a pornographic, illegal, violent, sexist or racist nature are not permitted. • Sending of attachments which contain copyright material to which the School does not have distribution rights is not permitted. • The use of personal email addresses by staff for any official school business is not permitted. • The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider. • Any electronic communication which contains any content which could be subject to data protection legislation (e.g. sensitive or personal information) will only be sent using secure and encrypted email or password protection. • Emails should never contain children’s full names either in the subject line or preferably not in the main body of the text. Initials should be used wherever possible. • Access to school /setting email systems will always take place in accordance to data protection legislation and in line with other appropriate school/setting policies e.g. confidentiality. • Members of the community must immediately tell a designated member of staff if they receive offensive communication and this will be recorded in the relevant files/records (such as safeguarding). • Staff will be encouraged to develop an appropriate work life balance when responding to email. • Emails sent to external organisations should be written carefully and checked before sending, in the same way as a letter written on school headed paper would be. • School email addresses and other official contact details will not be used for setting up personal social media accounts. • Where possible emails must not contain personal opinions about other individuals, e.g. other staff members, children or parents. Descriptions of individuals must be kept in a professional and factual manner.

School Email. Where email is provided, it is for academic and professional use, with no personal use being permitted. The School’s email system can be accessed from both the school computers, and via the internet from any computer. Wherever possible, all school related communication must be via the school email address. The sending of emails is subject to the following rules: • Language must not include swear words, or be offensive or abusive. • Emails or attachments of a pornographic, illegal, violent, sexist or racist nature are not permitted. • Sending of attachments which contain copyright material to which the School does not have distribution rights is not permitted. • The use of personal email addresses by staff for any official school business is not permitted. • The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider. • Any electronic communication which contains any content which could be subject to data protection legislation (e.g. sensitive or personal information) will only be sent using secure and encrypted email or password protection. • Emails should never contain children’s full names either in the subject line or preferably not in the main body of the text. Initials should be used wherever possible. • Access to school /setting email systems will always take place in accordance to data protection legislation and in line with other appropriate school/setting policies e.g. confidentiality. • Members of the community must immediately tell a designated member of staff if they receive offensive communication and this will be recorded in the relevant files/records (such as safeguarding). • Staff will be encouraged to develop an appropriate work life balance when responding to email. • Emails sent to external organisations should be written carefully and checked before sending, in the same way as a letter written on school headed paper would be. • School email addresses and other official contact details will not be used for setting up personal social media accounts. • Where possible emails must not contain personal opinions about other individuals, e.g. other staff members, children or parents. Descriptions of individuals must be kept in a professional and factual manner.

School Email. Where email is provided, it is for academic and professional use, with no personal use being permitted. The School’s email system can be accessed from both the school computers, and via the internet from any computer. Wherever possible, all school related communication must be via the school email address. The sending of emails is subject to the following rules: • Language must not include swear words, or be offensive or abusive. • Emails or attachments of a pornographic, illegal, violent, sexist or racist nature are not permitted. • Sending of attachments which contain copyright material to which the School does not have distribution rights is not permitted. • The use of personal email addresses by staff for any official school business is not permitted. • The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider. • Any electronic communication which contains any content which could be subject to data protection legislation (e.g. sensitive or personal information) will only be sent using secure and encrypted email or password protection. • Emails should never contain children’s full names either in the subject line or preferably not in the main body of the text. Initials should be used wherever possible. • Access to school /setting email systems will always take place in accordance to data protection legislation and in line with other appropriate school/setting policies e.g. confidentiality. • Members of the community must immediately tell a designated member of staff if they receive offensive communication and this will be recorded in the relevant files/records (such as safeguarding). • Staff will be encouraged to develop an appropriate work life balance when responding to email. • Emails sent to external organisations should be written carefully and checked before sending, in the same way as a letter written on school headed paper would be. • School email addresses and other official contact details will not be used for setting up personal social media accounts. • Where possible emails must not contain personal opinions about other individuals, e.g. other staff members, children or parents. Descriptions of individuals must be kept in a professional and factual manner.policies

School Email. Where email is provided, it is for academic and professional use., [with reasonable/no personal use being permitted. The School’s email system can be accessed from both the school computers, and via the internet from any computer. Wherever possible, all school related communication must be via the school email address. The sending of emails is subject to the following rules: • Language must not include swear words, or be offensive or abusive. • Emails or attachments of a pornographic, illegal, violent, sexist or racist nature are not permitted. • Sending of attachments which contain copyright material to which the School does not have distribution rights is not permitted. • The use of personal email addresses by staff for any official school business is not permitted. • The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider. • Any electronic communication which contains any content which could be subject to data protection legislation (e.g. sensitive or personal information) will only be sent using secure and encrypted email or password protection. • Emails should never contain children’s full names either in the subject line or preferably not in the main body of the text. Initials should be used wherever possible. • Access to school /setting email systems will always take place in accordance to data protection legislation and in line with other appropriate school/setting policies e.g. confidentiality. • Members of the community must immediately tell a designated member of staff if they receive offensive communication and this will be recorded in the relevant files/records (such as safeguarding). • Staff will be encouraged to develop an appropriate work life balance when responding to email. • Emails sent to external organisations should be written carefully and checked before sending, in the same way as a letter written on school headed paper would be. • School email addresses and other official contact details will not be used for setting up personal social media accounts. • Where possible emails must not contain personal opinions about other individuals, e.g. other staff members, children or parents. Descriptions of individuals must be kept in a professional and factual manner.