Common use of Solicitation of Bids Clause in Contracts

Solicitation of Bids. (a) Without assuming responsibilities of the Architect-Engineer, Contractor shall prepare invitations for bids, or requests for proposal when applicable, for all procurements of long lead items, materials and services, for subcontractor contracts and for site utilities. Such invitations for bids shall be prepared in accordance with the following guidelines: 1. Individual purchases of materials or rentals or leases of equipment amounting to less than $1,000.00 each may be made without bids or quotes when reasonably necessary to expedite work on the project, however, Contractor shall not divide or separate a procurement in order to avoid the requirements set forth herein. 2. Contracts over $1,000 but not exceeding $5,000 may be entered into by Contractor with the firm which submits the lowest verbal quotation. Contractor shall obtain a minimum of two (2) verbal quotations. These quotations shall be entered on a bid tabulation sheet and a copy of such tabulation sent to the Owner, Architect-Engineer and to each firm. The successful quotation shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work to be provided. 3. Contracts exceeding $5,000 but not exceeding $200,000 may be entered into by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall request at least three (3) firms to submit sealed written proposals based on written drawings and/or specification. The written proposals shall all be opened publicly at the location, date and time named by Contractor in the request for proposal. A tabulation of the results shall be furnished to the Owner, Architect-Engineer and to each firm. 4. Contracts exceeding $200,000 but not exceeding $500,000 may be entered into by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall advertise these projects at least once with the last advertisement appearing at least 21 calendar days prior to the established bid opening date. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. 5. Site utilities shall be acquired at market rates from the appropriate entity providing such utilities to the project site. (a) As part of such preparation, Contractor shall review the specifications and drawings prepared by the Architect-Engineer. Ambiguities, conflicts or lack of clarity of language, use of illegally restrictive requirements, and any other defects in the specifications or in the drawings noted by Contractor shall be brought to the attention of the Project Manager and Architect-Engineer in written form. (b) For each separate construction contract exceeding $25,000, Contractor shall, unless waived by Owner, conduct a pre-bid conference with prospective bidders, the Architect-Engineer and Project Manager. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitation, Contractor shall transmit these to the Architect-Engineer and upon receiving clarification or correction in writing shall prepare an addendum to the bidding document, and issue same to all of the prospective bidders. (c) For all contracts exceeding $25,000, the Contractor shall establish a pre- qualification procedure for applicable subcontract trades.

Solicitation of Bids. (a) Without assuming responsibilities of the Architect-Engineer, Contractor shall prepare invitations for bids, or requests for proposal when applicable, for all procurements of long lead items, materials and services, for subcontractor contracts and for site utilities. The Contractor shall obtain bids on all of the work, including third party bids on any work the Contractor desires to self-perform. The Contractor shall prepare and submits its own bids on any work it intends to self-perform. Such invitations for bids shall be prepared in accordance with the following guidelines: 1. Individual purchases of materials or rentals or leases of equipment amounting to less than $1,000.00 each may be made without bids or quotes when reasonably necessary to expedite work on the project, however, Contractor shall not divide or separate a procurement in order to avoid the requirements set forth herein. 2. Contracts over $1,000 but not exceeding $5,000 15,000 may be entered into by Contractor with the firm which submits the lowest verbal quotation. Contractor shall obtain a minimum of two (2) verbal quotations. These quotations shall be entered on a bid tabulation sheet and a copy of such tabulation sent to the Owner, Architect-Engineer and to each firm. The successful quotation shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work to be provided. 3. Contracts exceeding $5,000 15,000 but not exceeding $200,000 may be entered into by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall request at least three (3) firms to submit sealed written proposals based on written drawings and/or specification. The written proposals shall all be opened publicly at the location, date and time named by Contractor in the request for proposal. A tabulation of the results and copies of the bids shall be furnished to the Owner, Architect-Engineer and to each firm. 4. Contracts exceeding $200,000 but not exceeding $500,000 may be entered into by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall advertise these projects at least once once, in a newspaper of general circulation in the county where the project is located, with the last advertisement appearing at least 21 calendar days prior to the established bid opening date. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. A tabulation of the results and copies of the bids shall be furnished to the Owner, Architect- Engineer and to each firm. 5. Contracts exceeding $500,000 may be entered in to by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall advertise these projects at least once, in a newspaper of general circulation in the county where the project is located, with at least 30 calendar days prior to the established bid opening date and at least 5 days prior to any prebid conference. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. A tabulation of the results and copies of the bids shall be furnished to the Owner, Architect-Engineer and to each firm. 6. Site utilities shall be acquired at market rates from the appropriate entity providing such utilities to the project site. (a) . As part of such preparation, Contractor shall review the specifications and drawings prepared by the Architect-Engineer. Ambiguities, conflicts or lack of clarity of language, use of illegally restrictive requirements, and any other defects in the specifications or in the drawings noted by Contractor shall be brought to the attention of the Project Manager and Architect-Engineer in written form. (b) For each separate construction contract exceeding $25,000, Contractor shall, unless waived by Owner, conduct a pre-bid conference with prospective bidders, the Architect-Engineer and Project Manager. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitation, Contractor shall transmit these to the Architect-Engineer and upon receiving clarification or correction in writing shall prepare an addendum to the bidding document, and issue same to all of the prospective bidders. (c) For all contracts exceeding $25,000, the Contractor shall establish a pre- qualification procedure for applicable subcontract trades.the

Solicitation of Bids. (a) Without assuming responsibilities of the Architect-Engineer, Contractor and unless waived in writing by the Owner, the Construction Manager shall prepare invitations for bids, or requests for proposal when applicable, for all procurements of long lead items, materials and materials, services, for subcontractor contracts site utilities and for site utilitiesSubcontractor contracts. Such invitations for bids shall be prepared in accordance with the following guidelines: 1. Individual purchases of materials or rentals or leases of equipment amounting to less than $1,000.00 each may be made without bids or quotes when reasonably necessary to expedite work on the project, however, Contractor shall not divide or separate a procurement in order to avoid the requirements set forth herein. 2. Contracts over $1,000 but not exceeding $5,000 10,000 may be entered into by Contractor the Construction Manager with the firm firm, which submits the lowest verbal quotation. Contractor The Construction Manager shall obtain a minimum of two (2) verbal quotations. These quotations shall be entered on a bid tabulation sheet and a copy of such tabulation sent to the Owner, Owner and Architect-Engineer and to each firmEngineer. The successful quotation shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work Work to be provided. 32. Contracts exceeding $5,000 10,000 but not exceeding $200,000 may be entered into by Contractor the Construction Manager with the firm who is qualified and submits the lowest responsive proposal. Contractor The Construction Manager shall request at least three (3) firms to submit sealed written proposals based on a written drawings and/or specification. The written proposals shall all be opened publicly at the location, date and time named by Contractor the Construction Manager in the his request for proposal. A tabulation of the results shall be furnished to the Owner, Architect-Engineer and to each firm. 43. Contracts exceeding $200,000 but not exceeding $500,000 may be entered into by Contractor the Construction Manager with the firm who is qualified and submits the lowest responsive proposal. Contractor The Construction Manager shall advertise these projects at least once with the last advertisement appearing at least 21 calendar days prior to the established bid opening date. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. 4. Contracts exceeding $500,000 shall be treated the same as described under 3 above except that the advertisement shall be run for at least 30 days prior to the established bid opening and at least 5 days prior to any scheduled pre-bid conference. 5. Individual purchases of materials or rentals or leases of equipment amounting to less than $1,000.00 each may be made without bids or quotes when reasonably necessary to expedite Work on the Project, however, the Construction Manager shall not divide or separate a procurement in order to avoid the requirements set forth above. 6. Site utilities shall may be acquired at market rates from the appropriate entity entity(ies) providing such utilities to in the project sitefranchise area. (ab) As part of such preparation, Contractor the Construction Manager shall review the specifications and drawings prepared by the Architect-Engineer. Ambiguities, conflicts or lack of clarity of language, use of illegally restrictive requirements, and any other defects in the specifications or in the drawings noted by Contractor the Construction Manager shall be brought to the attention of the Project Manager of Facilities Planning and Architect-Engineer in written form. (bc) For each separate construction contract exceeding $25,000, Contractor the Construction Manager shall, unless waived by Owner, conduct a pre-bid conference with prospective bidders, the Architect-Architect- Engineer and Project ManagerManager of Facilities Planning. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitation, Contractor the Construction Manager shall transmit these to the Architect-Engineer and upon receiving clarification or correction in writing shall prepare an addendum to the bidding document, and issue same to all of the prospective bidders. (cd) For all contracts exceeding $25,000, the Contractor Construction Manager shall establish a pre- pre-qualification procedure for applicable subcontract trades.

Solicitation of Bids. (a) Without assuming responsibilities of the Architect-Engineer, Contractor and unless waived in writing by the Owner, the Construction Manager shall prepare invitations for bids, or requests for proposal when applicable, for all procurements of long lead items, materials and materials, services, for subcontractor contracts site utilities and for site utilitiesSubcontractor contracts. Such invitations for bids shall be prepared in accordance with the following guidelines: 1. Individual purchases of materials or rentals or leases of equipment amounting to less than $1,000.00 each may be made without bids or quotes when reasonably necessary to expedite work on the project, however, Contractor shall not divide or separate a procurement in order to avoid the requirements set forth herein. 2. Contracts over $1,000 but not exceeding $5,000 10,000 may be entered into by Contractor the Construction Manager with the firm firm, which submits the lowest verbal quotation. Contractor The Construction Manager shall obtain a minimum of two (2) verbal quotations. These quotations shall be entered on a bid tabulation sheet and a copy of such tabulation sent to the Owner, Owner and Architect-Engineer and to each firmEngineer. The successful quotation shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work Work to be provided. 32. Contracts exceeding $5,000 10,000 but not exceeding $200,000 may be entered into by Contractor the Construction Manager with the firm who is qualified and submits the lowest responsive proposal. Contractor The Construction Manager shall request at least three (3) firms to submit sealed written proposals based on a written drawings and/or specification. The written proposals shall all be opened publicly at the location, date and time named by Contractor the Const ruction Manager in the his request for proposal. A tabulation of the results shall be furnished to the Owner, Architect-Engineer and to each firm. 43. Contracts exceeding $200,000 but not exceeding $500,000 may be entered into by Contractor the Construction Manager with the firm who is qualified and submits the lowest responsive proposal. Contractor The Construction Manager shall advertise these projects at least once with the last advertisement appearing at least 21 calendar days prior to the established bid opening date. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. 4. Contracts exceeding $500,000 shall be treated the same as described under 3 above except that the advertisement shall be run for at least 30 days prior to the established bid opening and at least 5 days prior to any scheduled pre-bid conference. 5. Individual purchases of materials or rentals or leases of equipment amounting to less than $1,000.00 each may be made without bids or quotes when reasonably necessary to expedite Work on the Project, however, the Construction Manager shall not divide or separate a procurement in order to avoid the requirements set forth above. 6. Site utilities shall may be acquired at market rates from the appropriate entity entity(ies) providing such utilities to in the project sitefranchise area. (ab) As part of such preparation, Contractor the Construction Manager shall review the specifications and drawings prepared by the Architect-Engineer. Ambiguities, conflicts or lack of clarity of language, use of illegally restrictive requirements, and any other defects in the specifications or in the drawings noted by Contractor the Construction Manager shall be brought to the attention of the Project Manager of Facilities Planning and Architect-Engineer in written form. (bc) For each separate construction contract exceeding $25,000, Contractor the Construction Manager shall, unless waived by Owner, conduct a pre-bid conference with prospective bidders, the Architect-Architect- Engineer and Project ManagerManager of Facilities Planning. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitation, Contractor the Construction Manager shall transmit these to the Architect-Engineer and upon receiving clarification or correction in writing shall prepare an addendum to the bidding document, and issue same to all of the prospective bidders. (cd) For all contracts exceeding $25,000, the Contractor Construction Manager shall establish a pre- pre-qualification procedure for applicable subcontract trades.

Solicitation of Bids. (a) Without assuming responsibilities of the Architect-Engineer, Contractor 37.2.1 Construction Manager shall prepare invitations for bids, or requests for proposal when applicableapplicable (collectively referred to herein as “bids”), for all procurements of long lead items, materials and services, and for subcontractor contracts and for site utilitiescontracts. Such invitations for bids shall be prepared in accordance with the following guidelines: 1. Individual purchases Award of materials or rentals or leases of equipment amounting bid shall be given to less than $1,000.00 each may the lowest, qualified, responsive vendor. In the event that the Construction Manager determines the lowest, qualified, responsive vendor should not be made without bids or quotes when reasonably necessary Awarded the bid, written justification shall be provided to, and approved by, the Owner prior to expedite work on the projectawarding an alternate qualified, howeverresponsive, Contractor shall not divide or separate a procurement in order to avoid the requirements set forth hereinvendor. 2. (1) Contracts over $1,000 but not exceeding $5,000 15,000 may be entered into by Contractor the Construction Manager with the firm firm, which submits the lowest responsive and responsible verbal quotationbid. Contractor The Construction Manager shall obtain a minimum of two three (23) verbal quotationsbids. These quotations shall be entered on a bid tabulation sheet and a copy of such bid tabulation shall be sent to the Owner, Architect-Engineer Design Professional and to each firm. The successful quotation bid shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work to be provided. 3. (2) Contracts exceeding $5,000 15,000 but not exceeding $200,000 50,000 may be entered into by Contractor the Construction Manager with the firm who is qualified and submits the lowest responsive proposaland responsible bid. Contractor The Construction Manager shall request at least three (3) firms to submit sealed written proposals bids based on written drawings and/or specificationapproved plans and specifications. The written proposals bids shall all be opened publicly at the location, date entered on a bid tabulation sheet and time named by Contractor in the request for proposal. A tabulation of the results shall be furnished to the Owner, Architect-Engineer Design Professional and to each firm. The successful bid shall be confirmed by written contract or purchase order to the firm defining the scope and quality of work to be provided. 4. (3) Contracts exceeding $200,000 50,000 but not exceeding $500,000 200,000 may be entered into by Contractor the Construction Manager with the firm who is qualified and submits the lowest responsible and responsive proposalbid. Contractor The Construction Manager shall advertise these projects at least once with the last advertisement appearing at least 21 ten (10) calendar days prior to the established bid opening date. These proposals bids shall be based on approved plans and specifications. Bids The bids shall be received entered on a bid tabulation sheet and opened publicly at shall be furnished to the locationOwner, date Design Professional and time established in to each firm. The written bids shall be submitted to the owner and to the Design Professional for approval. The successful bid advertisementshall be confirmed by written contract or purchase order to the firm defining the scope and quality of work to be provided. Should the Construction Manager receive less than three (3) bids/proposals, it may proceed only if the Design Professional certifies to the Owner that the recommended pricing is reasonable, and representative of the market and the Owner agrees. (4) Contracts exceeding $200,000 shall be treated the same as described under item (3) above, except that the advertisement shall run for at least thirty (30) days prior to the established bid opening and at least five (5) days prior to any scheduled pre-bid conference. In obtaining bids, the Construction Manager shall seek to ensure that its award practices provide fair and equitable opportunities for vendors/contractors to responds to Owner’s needs. (5) Site utilities shall may be acquired at market rates from the appropriate entity entity(ies) providing such utilities to in the project siteservice area. (a6) Bidding shall not be required for change order work with subcontractors that the Construction Manager is already under subcontract. (7) Construction Manager hereby discloses that it has a relationship to the following entities: To be determined during GMP development if applicable. Owner acknowledges that these entities are not disqualified from the subcontractor bidding process or from being awarded a subcontract solely because of this relationship. 37.2.2 As part of such preparation, Contractor the Construction Manager shall review the specifications and drawings prepared by the Architect-EngineerDesign Professional. Ambiguities, conflicts or lack of clarity of language, use of illegally restrictive requirements, and any other defects in the specifications or in the drawings noted by Contractor the Construction Manager shall be brought to the attention of the Project Manager Owner’s Representative and Architect-Engineer Design Professional in written form. (b) 37.2.3 For each separate construction contract exceeding $25,000subcontract, Contractor the Construction Manager shall, unless waived by Owner, conduct a pre-bid conference with prospective bidders, the Architect-Engineer Design Professional and Project ManagerOwner’s Representative. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitationinvitation to bid (or other solicitation mechanism), Contractor the Construction Manager shall transmit these to the Architect-Engineer Design Professional and upon receiving clarification or correction in writing shall prepare an addendum to the bidding document, and issue same to all of the prospective bidders. (c) For all contracts exceeding $25,000, the Contractor 37.2.4 The Construction Manager shall establish a pre- qualification procedure for applicable subcontract trades. 37.2.5 Prior to awarding any subcontract for an amount over $25,000, the Construction Manager shall conduct a pre-award conference with the lowest responsive qualified bidder after the receipt of subcontractor bids. The Design Professional and the Owner’s Representative shall be invited to all such meetings. At the pre-award meeting, the Construction Manager and prospective subcontractor shall review all aspects of the scope of the work to assess the capability of the subcontractor to fulfill the needs of the Project including the subcontractor qualification information required above. Subjects covered may include schedule, manufacturers used in bidding the work, manpower, supervisory personnel, value engineering suggestions, etc. Within forty-eight (48) hours of the pre-award conference, the Construction Manager shall decide whether to accept or reject the lowest responsive bidder and to enter into the same process with the next lowest bidder. The Construction Manager shall make sure that the Design Professional and the Owner are in agreement with the Construction Manager when choosing not to accept the lowest bidder due to his professional opinion that the low bidder will not be able to meet the quality desired, schedule, or other factors identified by the Construction Manager. The GMP approved in this contract will reflect that the parties agree with the selection of subcontractors.

Solicitation of Bids. (a) Without assuming responsibilities of the ArchitectPost-Engineer, Contractor GMP) A. The CM shall prepare invitations for bidsbids (or Requests for Proposal, or requests for proposal when applicable) for the Project or any portions or phases thereof, for all procurements of long lead items, materials and services, for subcontractor contracts and for site utilities. Such invitations for bids shall be prepared in accordance with unless otherwise directed by the following guidelines: 1. Individual purchases of materials or rentals or leases of equipment amounting to less than $1,000.00 each may be made without bids or quotes when reasonably necessary to expedite work on the project, however, Contractor shall not divide or separate a procurement in order to avoid the requirements set forth hereinAdministrative Agent. 2. Contracts over $1,000 but not exceeding $5,000 may be entered into by Contractor with the firm which submits the lowest verbal quotation. Contractor shall obtain a minimum of two (2) verbal quotations. These quotations shall be entered on a bid tabulation sheet and a copy of such tabulation sent to the Owner, Architect-Engineer and to each firm. The successful quotation shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work to be provided. 3. Contracts exceeding $5,000 but not exceeding $200,000 may be entered into by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall request at least three (3) firms to submit sealed written proposals based on written drawings and/or specification. The written proposals shall all be opened publicly at the location, date and time named by Contractor in the request for proposal. A tabulation of the results shall be furnished to the Owner, Architect-Engineer and to each firm. 4. Contracts exceeding $200,000 but not exceeding $500,000 may be entered into by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall advertise these projects at least once with the last advertisement appearing at least 21 calendar days prior to the established bid opening date. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. 5. Site utilities shall be acquired at market rates from the appropriate entity providing such utilities to the project site. (a) B. As part of such preparation, Contractor the CM shall review the specifications and drawings prepared by the Architect-EngineerDesign Consultant. AmbiguitiesCM shall promptly bring to the attention of the Administrative Agent, in written form, any ambiguities, discrepancies, conflicts or lack of clarity of language, use of illegally overly restrictive requirements, requirements and any other defects in the specifications or in the drawings noted known (or which should be known) by Contractor the CM. The CM shall, prior to release of the bid packages, receive confirmation from the Design Consultant that the plans and specifications are fully coordinated and shall be brought so certify to the attention of the Project Manager and Architect-Engineer in written formAdministrative Agent. (b) C. For each separate construction contract exceeding $25,000bid package and/or phase of the work, Contractor shall, unless waived by Owner, the CM may conduct a pre-bid conference with prospective bidders, the Architect-Engineer Design Consultant and Project Managerthe Administrative Agent. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitation, Contractor the CM shall transmit these to the Architect-Engineer Design Consultant and upon receiving clarification or correction in writing shall prepare an addendum to the bidding document, document and issue same to all of the prospective bidders. (c) For D. The CM shall keep costs as low as possible through aggressive use of competitive bidding procedures for all contracts exceeding work. The CM will direct a well- coordinated procedure for all bid packages and, unless otherwise directed by the Administrative Agent, will obtain a minimum of three verbal quotations which accurately reflect current market pricing for all packages with an estimated value over $5,000 and under $25,000, and a minimum of three (3) written quotations which accurately reflect current market pricing for those packages with an estimated value over $25,000 and under $100,000. For procurements estimated to exceed $100,000, CM shall, unless otherwise directed by the Contractor shall Administrative Agent, advertise in a newspaper of general circulation published in Sarasota County, not later than five (5) business days preceding the advertised bid due date for the specified procurement, as well as advertise in electronic media customarily used in the industry, unless otherwise directed by the Administrative Agent. E. CM will assist the Design Consultant to ensure that completed bid documents used in conjunction with contract formats establish a pre- qualification procedure binding obligations for applicable subcontract tradesfull performance through lump sum and unit pricing bidding within the framework of the GMP.

Solicitation of Bids. (a) Without assuming responsibilities of the Architect-Engineer, Contractor The PROVIDER shall prepare invitations for bids, or requests for proposal when applicable, for all procurements of long lead items, materials and services, for subcontractor Subcontractor contracts and for site utilities. Such invitations for bids shall be prepared in accordance with the following guidelines: 1. Individual purchases of materials or rentals or leases of equipment amounting to less than $1,000.00 each may be made without bids or quotes when reasonably necessary to expedite work on the project, however, Contractor shall not divide or separate a procurement in order to avoid the requirements set forth herein. 2. Contracts over $1,000 but not exceeding $5,000 10,000 may be entered into by Contractor the PROVIDER with the firm which who submits the lowest verbal quotation. Contractor The PROVIDER shall obtain a minimum of two (2) verbal quotations. These quotations shall be entered on a bid tabulation sheet and a copy of such tabulation sent to the Owner, Architect-Engineer and to each firmDEPARTMENT. The successful quotation shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work to be provided. 32. Contracts exceeding $5,000 10,000 but not exceeding $200,000 25,000 may be entered into by Contractor the PROVIDER with the firm who is qualified and submits the lowest responsive proposal. Contractor The PROVIDER shall request at least three (3) firms to submit sealed written proposals based on a written drawings and/or specification. The written proposals shall all be opened publicly at the location, date and time named by Contractor the PROVIDER in the his request for proposal. A tabulation of the results shall be furnished to the Owner, Architect-Engineer DEPARTMENT and to each firm. 43. Contracts exceeding $200,000 25,000 but not exceeding $500,000 may be entered into by Contractor the PROVIDER with the firm who is qualified and submits the lowest responsive proposal. Contractor The PROVIDER shall advertise these projects at least once with the last advertisement appearing at least 21 ten (10) calendar days prior to the established bid opening time and date. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. 54. Site utilities Contracts exceeding $500,000 shall be acquired treated the same as described under 3 above except that the advertisement shall be run for at market rates from the appropriate entity providing such utilities to the project siteleast two (2) consecutive weeks. (ab) As part of such preparation, Contractor the PROVIDER shall review the specifications and drawings prepared by the Architect-Engineerdrawings. Ambiguities, conflicts or lack of clarity of language, use of illegally restrictive requirements, and any other defects in the specifications or in the drawings noted by Contractor the PROVIDER shall be brought to the attention of the Project Manager and Architect-Engineer in written formform and simultaneously corrected. (bc) For each separate construction contract exceeding $25,000, Contractor the PROVIDER shall, unless waived by OwnerDEPARTMENT, conduct a pre-bid conference with prospective bidders, the Architect-Engineer bidders and Project Manager. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitation, Contractor shall transmit these to the Architect-Engineer and upon receiving clarification or correction in writing PROVIDER shall prepare an addendum to the bidding document, and issue same to all of the prospective bidders. (cd) For all contracts exceeding $25,000, the Contractor PROVIDER shall establish a pre- pre-qualification procedure for applicable subcontract trades.

Solicitation of Bids. (a) Without assuming responsibilities of the Architect-Engineer, Contractor shall prepare invitations for bids, or requests for proposal when applicable, for all procurements of long lead items, materials and services, for subcontractor contracts and for site utilities. The Contractor shall obtain bids on all of the work, including third party bids on any work the Contractor desires to self-perform. The Contractor shall prepare and submits its own bids on any work it intends to self-perform. Such invitations for bids shall be prepared in accordance with the following guidelines: 1. Individual purchases of materials or rentals or leases of equipment amounting to less than $1,000.00 each may be made without bids or quotes when reasonably necessary to expedite work on the project, however, Contractor shall not divide or separate a procurement in order to avoid the requirements set forth herein. 2. Contracts over $1,000 but not exceeding $5,000 15,000 may be entered into by Contractor with the firm which submits the lowest verbal quotation. Contractor shall obtain a minimum of two (2) verbal quotations. These quotations shall be entered on a bid tabulation sheet and a copy of such tabulation sent to the Owner, Architect-Engineer and to each firm. The successful quotation shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work to be provided. 3. Contracts exceeding $5,000 15,000 but not exceeding $200,000 may be entered into by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall request at least three (3) firms to submit sealed written proposals based on written drawings and/or specification. The written proposals shall all be opened publicly at the location, date and time named by Contractor in the request for proposal. A tabulation of the results and copies of the bids shall be furnished to the Owner, Architect-Engineer and to each firm. 4. Contracts exceeding $200,000 but not exceeding $500,000 may be entered into by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall advertise these projects at least once once, in a newspaper of general circulation in the county where the project is located, with the last advertisement appearing at least 21 calendar days prior to the established bid opening date. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. A tabulation of the results and copies of the bids shall be furnished to the Owner, Architect- Engineer and to each firm. 5. Contracts exceeding $500,000 may be entered in to by Contractor with the firm who is qualified and submits the lowest responsive proposal. Contractor shall advertise these projects at least once, in a newspaper of general circulation in the county where the project is located, with at least 30 calendar days prior to the established bid opening date and at least 5 days prior to any prebid conference. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. A tabulation of the results and copies of the bids shall be furnished to the Owner, Architect-Engineer and to each firm. 6. Site utilities shall be acquired at market rates from the appropriate entity providing such utilities to the project site. (a) . As part of such preparation, Contractor shall review the specifications and drawings prepared by the Architect-Engineer. Ambiguities, conflicts or lack of clarity of language, use of illegally restrictive requirements, and any other defects in the specifications or in the drawings noted by Contractor shall be brought to the attention of the Project Manager and Architect-Engineer in written form. (b) For each separate construction contract exceeding $25,000, Contractor shall, unless waived by Owner, conduct a pre-bid conference with prospective bidders, the Architect-Engineer and Project Manager. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitation, Contractor shall transmit these to the Architect-Engineer and upon receiving clarification or correction in writing shall prepare an addendum to the bidding document, and issue same to all of the prospective bidders. (c) For all contracts exceeding $25,000, the Contractor shall establish a pre- qualification procedure for applicable subcontract trades.