Sourcing Instructions and Training. 2.2.2.1 After logging into the MFMP Sourcing Application, the “My Events” section lists events the Vendor has chosen to “Join” (i.e., you intend to submit a formal response). 2.2.2.2 “Public Events” lists those events associated with the commodity codes for which the Vendor registered in its Vendor Information Portal (VIP) account, but which the Vendor has not yet “Joined.” 2.2.2.3 Joining an event moves the event from “Public Events” to “My Events,” allows the Vendor to submit questions about the event, and alerts the Vendor to any associated updates (e.g., event edits, etc.). 2.2.2.4 Vendors must join an event to submit a response to the solicitation. To “Join” an event, Vendors must login with their user name and password. 2.2.2.5 To respond to a solicitation, Vendors must review and accept the electronic agreement on the “Review and Accept Agreement” page by clicking the radio button next to, “I accept the terms of this agreement.” The Sourcing acceptance acknowledgement agreement is a general agreement that prospective Respondents accept the broad overall requirements of the solicitation as being focused on the product/service sought, and the general requirements of how the Department seeks delivery of that product/service. It is a preliminary acknowledgement of the terms and conditions (T&C) of the solicitation. It is not a legally binding agreement that all T&C are accepted as is, without further question, clarification, or negotiations. 2.2.2.6 No Respondent is bound by the contract conditions outlined in the solicitation until the final award occurs. 2.2.2.7 When responding to a solicitation, Vendors should save work frequently – at intervals less than 20 minutes. The MFMP Sourcing Application automatically “times out” after 20 minutes of inactivity. Any unsaved information will be lost when the system times out. 2.2.2.8 Clicking the “Save” button within the MFMP Sourcing Application only saves solicitation responses. 2.2.2.9 To transmit responses to the State, Respondents must make a specific choice to do so by selecting the “Submit Entire Response” button. 2.2.2.10 After clicking the “Submit Entire Response” button, Respondents are responsible to verify and validate any submitted response in the MFMP Sourcing Application to assure their responses are accurate and complete prior to the solicitation’s closing time. 2.2.2.11 Respondents should allow sufficient time, prior to the Solicitation event period closing, to address any errors and resubmit revised responses. 2.2.2.12 To validate responses, Respondents must take the following actions before the Solicitation period ends. 2.2.2.13 Click the “Response History” link to confirm that the “submitted” response is visible, and therefore formally submitted. 2.2.2.14 Confirm that a status of “Accepted” displays next to the submitted response. 2.2.2.15 Click on the Reference number of the submitted response to review the submission. 2.2.2.16 Check the following elements (if applicable):
Appears in 4 contracts
Samples: State Term Contract, State Term Contract for Office Supplies, State Term Contract for Office Supplies
