Common use of Staffing Standards Clause in Contracts

Staffing Standards. All staff employed by the Head Start Grantee, regardless of the source of funding, or assigned site, will report to the Head Start Grantee’s assigned supervisors, and will be responsible for compliance with the Head Start Grantee’s Policies and Procedures, and operational processes and guidelines. The Head Start Grantee shall comply with the following staffing standards for the minimum of six (6) hour comprehensive educational program: Class Size Contracted class size shall not be greater than fifteen (15) children with one Certified Teacher and one Appropriately Qualified Teacher Assistant, pursuant to N.J.A.C. 6A:13A-4.3. This ratio should be in place for the six (6)-hour day as described below. Line of Sight The teacher and/or teacher assistant must maintain a line of sight of the children during the six (6) hour comprehensive educational program day. Teacher Absences A substitute teacher and/or substitute teacher assistant shall be present and working in the Head Start classroom for each day that a teacher and/or teacher assistant is absent, whether due to illness, required training, or approved personal leave. The credential of the substitute for a teacher shall, at a minimum, meet county substitute credential requirements and Head Start Performance Standards. Long-term substitute teachers for maternity or extended leave longer than three (3) weeks should have, at a minimum, a credential equivalent to the original classroom teacher. The qualification for a substitute teacher assistant shall, at a minimum, meet the requirements of the Head Start Performance Standards. The District shall share its current substitute list with the Grantee. The District shall work with the Grantee in acquiring substitute certification for qualified staff.

Staffing Standards. All staff employed by the Head Start Grantee, regardless of the source of funding, or assigned site, will report to the Head Start Grantee’s assigned supervisors, and will be responsible for compliance with the Head Start Grantee’s Policies and Procedures, and operational processes and guidelines. The Head Start Grantee shall comply with the following staffing standards for the minimum of six (6) hour comprehensive educational program: Class Size Contracted class size shall not be greater than fifteen (15) children with one Certified Teacher and one Appropriately Qualified Teacher Assistant, pursuant to N.J.A.C. 6A:13A-4.3. This ratio should be in place for the six (6)-hour day as described belowSection II and Section III(E). Line of Sight The teacher and/or teacher assistant must maintain a line of sight of the children during the six (6) hour comprehensive educational program day. Teacher Absences A substitute teacher and/or substitute teacher assistant shall be present and working in the Head Start classroom for each day that a teacher and/or teacher assistant is absent, whether due to illness, required training, or approved personal leave. The credential of the substitute for a teacher shall, at a minimum, meet county substitute credential requirements and Head Start Performance Standards. Long-term substitute teachers for maternity or extended leave longer than three (3) weeks should have, at a minimum, a credential equivalent to the original classroom teacher. The qualification for a substitute teacher assistant shall, at a minimum, meet the requirements of the Head Start Performance Standards. FAMILY WORKERS The District Head Start Grantee shall share its current substitute list have one (1) full time family worker in place for every 45 children being served by the Head Start Grantee who shall, as directed by the Head Start Grantee’s assigned Supervisor: Collaborate with the school District staff to ensure that activities for family involvement and social services occur. Coordinate participation in health and social services designated by the District to serve the needs of the children and their families. Provide all contract-mandated data to the District to ensure confidentiality. Report to the Head Start Site Supervisor and collaborate with appropriate District social services staff. Complete three (3) home visits with each family in each school year. Not serve as teacher, secretary, substitute, or in any other capacity during the same hours as they are serving as the family worker. CRIMINAL HISTORY BACKGROUND CHECKS The Head Start Grantee, pursuant to the Manual of Requirements for Child Care Centers, N.J.A.C. 3A:52-1.1 et seq, and the Head Start Program Performance Standards (2016)-45 CFR Chapter XIII, Subchapter B, Part 1302.90, will ensure that a Criminal History Record Information (CHRI) fingerprint background check is completed for all staff members at least 18 years of age who are or will be working at the center on a regularly scheduled basis, to determine whether any such person has been convicted of a crime, as specified in P.L. 2000, c. 77 and that said check indicates that no criminal history record information exists on file in either the Identification Division of the Federal Bureau of Investigation or the State Bureau of Identification which would disqualify said employee from employment pursuant to law or that the check reveals a disqualifying offense and the individual has demonstrated rehabilitation. Within two weeks after a new staff member begins working at the center, the Head Start Grantee shall ensure that the new staff member completes the CHRI fingerprinting process. Until the center receives the results of the CHRI background check from DCF for a new staff member, the center shall ensure that a current staff member is present whenever the new staff member is caring for children at the center. The Head Start Grantee shall provide proof to the District that all procedures are followed for the center and each qualifying staff member as established by DCF pursuant to the Manual of Requirements for Child Care Centers, N.J.A.C. 3A:52-1.1 et seq. If it is discovered during the course of the Agreement that either a) an employee with disqualifying CHRI on file that has not demonstrated rehabilitation, or b) an employee who has not had a CHRI background check is working at a school location, said employee shall be immediately removed by the Head Start Grantee. Failure by the Head Start Grantee to comply with DCF regulations regarding CHRI background check procedures and/or failure to remove said staff member immediately either upon notification by the District or discovery by the Head Start Grantee shall be deemed a breach of this Agreement by the Head Start Grantee and shall be a basis for non-renewal pursuant to Section X or termination pursuant to Section XI of this Agreement. The Head Start Grantee must comply with all requirements of the Head Start Performance Standards (2016), Section 1302.90 (b), background checks and selection procedures, and obtain a State criminal history records check, and a check of the Federal Bureau of Investigation criminal history records, including fingerprints, for all direct or contracted staff and consultants of the Head Start Grantee, including employees of the District that are provided access to children enrolled in the program. In accordance with Child Abuse Record Information Background Check Procedures, 3A:52-4.10, the Head Start Grantee must ensure that any Head Start Grantee or District newly hired employees or consultant does not have unsupervised access to children until the complete background check process is complete. The Head Start Grantee must also ensure that any Head Start Grantee or District employee, consultant, or contractor with access to children enrolled in the program must have the complete background check completed at least once every five years. When a person who is not required to complete a CHRI background check is working with children at the center, the center shall work ensure oversight of that person by another staff member and ensure that person is not left alone to supervise a child or group of children. N.J.A.C. 3A:52-4.10; N.J.A.C. 3A:52-4.11 CHILD ABUSE RECORD INFORMATION CHECKS The Head Start Grantee, pursuant to the Manual of Requirements for Child Care Centers, N.J.A.C. 3A:52 et seq., shall obtain from all staff members who are or will be working at the center on a regularly scheduled basis, written consent for DCF to conduct a Child Abuse Record Information (XXXX) background check to determine whether an incident of child abuse and/or neglect has been substantiated against any such person. Within two weeks after a new staff member begins working at the center, the Head Start Grantee shall submit to the DCF Office of Licensing a completed XXXX consent form for the new staff member. Until the results of the XXXX background check of a new staff member have been received from DCF, the Head Start Grantee shall ensure that a current staff member is present whenever the new staff member is caring for children. The Head Start Grantee shall provide proof to the District that all procedures are followed for the center and each qualifying staff member as established by DCF pursuant to the Manual of Requirements for Child Care Centers, N.J.A.C. 3A:52. If it is discovered during the course of this Agreement that a XXXX background check reveals that an incident of child abuse and/or neglect has been substantiated against a staff member, said staff member shall be immediately removed by the Head Start Grantee. Failure by the Head Start Grantee to comply with DCF regulations regarding XXXX background check procedures and/or failure to remove said staff member immediately either upon notification by the District or discovery by the Head Start Grantee shall be deemed a breach of this Agreement by the Head Start Grantee and shall be a basis for non-renewal pursuant to Section X or termination pursuant to Section XI of this Agreement. The Head Start Grantee must conduct the complete background checks for each employee, consultant, or contractor at least once every five years which must include each of the checks listed in paragraphs Section H and Section I of this Agreement. When a person who is not required to complete a XXXX background check is working with children at the center, the center shall ensure oversight of that person by another staff member and ensure that person is not left alone to supervise a child or group of children. N.J.A.C. 3A:52-4.10; N.J.A.C. 3A:52-4.11 NONDISCRIMINATION The Head Start Grantee shall be fully responsible for the recruitment and hiring of staff necessary to perform this Agreement. The Head Start Grantee shall operate in conformity with the provisions of all federal and state anti-discrimination statutes and directives, including the Civil Rights Act and the New Jersey Law Against Discrimination, and is committed to Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. The Head Start Grantee certifies that it is an Equal Opportunity Employer and will not discriminate in acquiring substitute certification the recruitment, selection, hiring, promotion or demotion of staff or the selection of services provided to children on the basis of or against any person because of race, creed, religion, color, national origin/nationality, ancestry, age, sex/gender (including pregnancy), marital status/civil union partnership, familial status, affectional or sexual orientation, gender identity or expression, domestic partnership status, atypical hereditary cellular or blood trait, genetic information, disability, (including perceived disability, physical, mental, and/or intellectual disabilities), or liability for qualified staffservice in the Armed Forces of the United States. The Head Start Grantee agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Head Start Grantee setting forth the above provisions of the above nondiscrimination clause. The Head Start Grantee certifies that it has an Affirmative Action Program and except with respect to affectional or sexual orientation and gender identity or expression, the Head Start Grantee will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

Staffing Standards. All staff employed by the Head Start Grantee, regardless of the source of funding, or assigned site, will report to the Head Start Grantee’s assigned supervisors, and will be responsible for compliance with the Head Start Grantee’s Policies and Procedures, and operational processes and guidelines. The Head Start Grantee shall comply with the following staffing standards for the minimum of six (6) hour comprehensive educational program: Class Size Contracted class size shall not be greater than fifteen (15) children with and shall have at least one Certified Teacher and one Appropriately Qualified Teacher Assistant, pursuant to N.J.A.C. 6A:13A-4.3. This ratio should be in place for the six (6)-hour day as described below. Line of Sight The teacher and/or teacher assistant must maintain a line of sight of the children during the six (6) hour comprehensive educational program day. Teacher Absences A substitute teacher and/or substitute teacher assistant shall be present and working in the Head Start classroom for each day that a teacher and/or teacher assistant is absent, whether due to illness, required training, or approved personal leave. The credential of the substitute for a teacher shall, at a minimum, meet county substitute credential requirements and Head Start Performance Standards. Long-term substitute teachers for maternity or extended leave longer than three (3) weeks should have, at a minimum, a credential equivalent to the original classroom teacher. The qualification for a substitute teacher assistant shall, at a minimum, meet the requirements of the Head Start Performance Standards. The District shall share its current substitute list with the Grantee. The District shall work with the Grantee in acquiring substitute certification for qualified staff. Family Workers In accordance with N.J.A.C. 61:13A-4.6(b)(2), the Head Start Grantee shall have one (1) full time family worker in place for every 45 children being served by the Head Start Grantee who shall, as directed by the Head Start Xxxxxxx’s assigned Supervisor: Collaborate with the school District staff to ensure that activities for family involvement and social services occur; Coordinate participation in health and social services designated by the District to serve the needs of the children and their families; Provide all contract-mandated data to the District to ensure confidentiality; Report to the Head Start Site Supervisor and collaborate with appropriate District social services staff; Complete a minimum of two (2) home visits with each family in each school year.

Staffing Standards. All staff employed by the Head Start Grantee, regardless of the source of funding, or assigned site, will report to the Head Start Grantee’s assigned supervisors, and will be responsible for compliance with the Head Start Grantee’s Policies and Procedures, and operational processes and guidelines. The Head Start Grantee Provider shall comply with the following staffing standards for the minimum of six (6) six-hour comprehensive educational program: Class Size Contracted class size shall not be greater than fifteen (15) children with one Certified Teacher and one Appropriately Qualified Teacher Assistant, pursuant to N.J.A.C. 6A:13A-4.3Section II and Section III(E). This ratio should be in place for the six (6)-hour day as described below. Line of Sight The teacher and/or teacher assistant must maintain a line of sight of the children during the six (6) hour 6)-hour comprehensive educational program day. Teacher Absences A substitute teacher and/or substitute teacher assistant shall be present and working in the Head Start preschool classroom for each day that a teacher and/or teacher assistant is absent, whether due to illness, required training, or approved personal leave. The credential of the substitute for a teacher shall, at a minimum, meet county substitute credential requirements and Head Start Performance Standardsrequirements. Long-term substitute teachers for maternity or extended leave longer than three (3) weeks should have, at a minimum, a credential equivalent to the original classroom teacher. The qualification for a substitute teacher assistant shall, at a minimum, meet be a high school diploma. FAMILY WORKERS The Provider shall have one (1) full time family worker in place for every 45 children being served by the requirements Provider who shall: Collaborate with the school district staff to ensure that activities for family involvement and social services occur. Coordinate participation in health and social services designated by the District to serve the needs of the Head Start Performance Standardschildren and their families. Provide all requested data to the District. Report to the director and collaborate with appropriate District social services staff. Complete a minimum of three (3) visits with each family in each school year. Not serve as teacher, secretary, substitute, or in any other capacity during the same hours as they are serving as the family worker. CRIMINAL HISTORY BACKGROUND CHECKS The Provider, pursuant to the Manual of Requirements for Child Care Centers, N.J.A.C. 3A:52 et seq., shall ensure that a Criminal History Record Information (CHRI) fingerprint background check is completed for all staff members at least 18 years of age who are or will be working at the center on a regularly scheduled basis, to determine whether any such person has been convicted of a crime, as specified in P.L. 2000, c. 77 and that said check indicates that no criminal history record information exists on file in either the Identification Division of the Federal Bureau of Investigation or the State Bureau of Identification which would disqualify said employee from employment pursuant to law or that the check reveals a disqualifying offense and the individual has demonstrated rehabilitation. Within two weeks after a new staff member begins working at the center, the Provider shall ensure that the new staff member completes the CHRI fingerprinting process. Until the center receives the results of the CHRI background check from DCF for a new staff member, the center shall ensure that a current staff member is present whenever the new staff member is caring for children at the center. The Provider shall provide proof to the District that all procedures are followed for the center and each qualifying staff member as established by DCF pursuant to the Manual of Requirements for Child Care Centers, N.J.A.C. 3A:52 et seq.. If it is discovered during the course of the Agreement that either a) an employee with disqualifying CHRI on file that has not demonstrated rehabilitation, or b) an employee who has not had a CHRI background check is working at a school location, said employee shall share its be immediately removed by the Provider. Failure by the Provider to comply with DCF regulations regarding CHRI background check procedures and/or failure to remove said staff member immediately either upon notification by the District or discovery by the Provider shall be deemed a breach of this Agreement by the Provider and shall be a basis for non-renewal pursuant to Section X or termination pursuant to Section XI of this Agreement. When a person who is not required to complete a CHRI background check is working with children at the center, the center shall ensure oversight of that person by another staff member and ensure that person is not left alone to supervise a child or group of children. N.J.A.C. 3A:52-4.10; N.J.A.C. 3A:52-4.11 CHILD ABUSE RECORD INFORMATION CHECKS The Provider, pursuant to the Manual of Requirements for Child Care Centers, N.J.A.C. 3A:52 et seq., shall obtain from all staff members who are or will be working at the center on a regularly scheduled basis, written consent for DCF to conduct a Child Abuse Record Information (XXXX) background check to determine whether an incident of child abuse and/or neglect has been substantiated against any such person. Within two weeks after a new staff member begins working at the center, the Provider shall submit to the DCF Office of Licensing a completed XXXX consent form for the new staff member. Until the results of the XXXX background check of a new staff member have been received from DCF, the Provider shall ensure that a current substitute list with staff member is present whenever the Grantee. The District shall work with the Grantee in acquiring substitute certification new staff member is caring for qualified staffchildren.