Common use of The Summative Process Clause in Contracts

The Summative Process. A. The Summative conference must be held by March 1 for 1st and 2nd year employees and March 10 for other NCP’s. This conference will include a review of appropriate data on accomplishment of action plans and key functions. It will also involve an assessment of the degree of achievement of goals and objectives for the year. The results of the summative conference should form the basis for setting next year’s work goals for 1st year employee or for follow-up conference for other NCP’s. The procedures for conducting the summative conference are as follows: 1. The evaluator compiles notes from the interim conference forms on the summative conference form. 2. The notes are shared with the person being evaluated during the conference. Provision is made for input of the NCP. 3. After conference is completed the evaluator uses the notes to complete a typed copy of the summative conference form. Within five (5) working days of the summative conference the person being evaluated and the person doing the evaluation sign and date the completed form together. The person being evaluated will receive a copy of the form and the evaluator will retain a copy. Two additional copies will be forwarded to the principal who will, in turn, forward a copy to the district personnel office. 4. An NCP’s letter of personal comment (optional) should be attached to each copy of the evaluation form. B. Recommendations for Improvement Administrator / supervisor recommendations are designed to help NCP identify areas that need attention, or to encourage exploration and educational growth. They should be regarded as a very positive part of the Evaluation and serve as the focal point of the Follow-up Process. 1. If there are areas that must be changed in order to be an effective NCP, a Required Improvement Plan (Plan of Assistance) will be developed and will: o Be specific as to what behavior is to be improved o Give reasons why the improvement is required o List steps to be taken to correct behavior o Describe the assistance available from the administrator and/or other resources o Give the date by which improvement must be shown o Establish criteria for determining adequate progress o Include a final written evaluation of each area needing improvement as indicated on the Plan of Assistance o Progress will be noted in the Follow-up year discussions o Written evaluation will be completed within 5 school days of completion date of the Plan of Assistance Form (Appendix A) o Any teacher given a 3rd year of probations must be placed on a Plan of Assistance o The NCP has the right to attach a personal comment to this form o If the NCP disagrees with this evaluation, it must be noted on this form. Also, if the NCP plans to file a written rebuttal it must be noted on this form.

The Summative Process. A. The Summative conference must be held by March 1 for 1st and 2nd year employees and March 10 for other NCP’s. This conference will include a review of appropriate data on accomplishment of action plans and key functions. It will also involve an assessment of the degree of achievement of goals and objectives for the year. The results of the summative conference should form the basis for setting next year’s work goals for 1st year employee or for follow-up follow­up conference for other NCP’s. The procedures for conducting the summative conference are as follows: 1. The evaluator compiles notes from the interim conference forms on the summative conference form.conference 2. The notes are shared with the person being evaluated during the conference. Provision is made for input of the NCP. 3. After conference is completed the evaluator uses the notes to complete a typed copy of the summative conference form. Within five (5) working days of the summative conference the person being evaluated and the person doing the evaluation sign and date the completed form together. The person being evaluated will receive a copy of the form and the evaluator will retain a copy. Two additional copies will be forwarded to the principal who will, in turn, forward a copy to the district personnel office. 4. An NCP’s letter of personal comment (optional) should be attached to each copy of the evaluation form. B. Recommendations for Improvement . Administrator / supervisor recommendations are designed to help NCP identify areas that need attention, or to encourage exploration and educational growth. They should be regarded as a very positive part of the Evaluation and serve as the focal point of the Follow-up Follow­up Process. 1. If there are areas that must be changed in order to be an effective NCP, a Required Improvement Plan (Plan of Assistance) will be developed and will: o ∙ Be specific as to what behavior is to be improved o ∙ Give reasons why the improvement is required o ∙ List steps to be taken to correct behavior o ∙ Describe the assistance available from the administrator and/or other resources o ∙ Give the date by which improvement must be shown o ∙ Establish criteria for determining adequate progress o ∙ Include a final written evaluation of each area needing improvement as indicated on the Plan of Assistance o ∙ Progress will be noted in the Follow-up Follow­up year discussions o ∙ Written evaluation will be completed within 5 school days of completion date of the Plan of Assistance Form (Appendix A) o ∙ Any teacher given a 3rd year of probations must be placed on a Plan of Assistance o ∙ The NCP has the right to attach a personal comment to this form o ∙ If the NCP disagrees with this evaluation, it must be noted on this form. Also, if the NCP plans to file a written rebuttal it must be noted on this form.