Timing of Documentation Submission Sample Clauses

Timing of Documentation Submission a. Routine Undertaking: BLM should submit formal documentation to SHPO prior to implementation of an undertaking, but no later than six months following completion of the fieldwork. Prompt transmission of this documentation will assure an updated database and will help to prevent future report backlogs.

Timing of Documentation Submission. (a) Formal documentation [as defined above in Section VIII A (2)] should be submitted to the SHPO’s office at the time BLM gives an undertaking notice to proceed, but not later than three months following completion of the fieldwork. Prompt transmission of this documentation will assure an updated database and will prevent future development of backlogs. If a final report will not arrive at the SHPO’s office within the three month deadline, the BLM will notify the SHPO in writing, and will include in the correspondence a plan for completion and the expected date of submission. (b) Backlog documentation [backlog] is defined as outstanding site forms, inventory reports and treatment reports in BLM’s files that predates the implementation of this Protocol. All backlog will be submitted to the SHPO within twelve months of the Protocol signature date. If the documentation will not arrive at the SHPO’s office before the deadline, BLM will notify SHPO in writing, and will include in the correspondence a plan for completion and the expected date of submission. Mutually acceptable progress toward elimination of the backlog is a condition of continuing field office certification.