Common use of TRANSPORTATION COSTS AND TRAVEL TIME Clause in Contracts

TRANSPORTATION COSTS AND TRAVEL TIME. 24.01 Where an employee is required by the Employer to travel in order to perform assigned duties, the following conditions are applicable: (a) The Employer will determine the method of travel, and retains the right to require that work related travel be accomplished in the shortest practical period of time, and at the lowest reasonable cost. The costs associated with authorized travel shall be paid in accordance with the following: (i) All approved travel fares for air, train, bus or automobile; (ii) Accommodation, meals, taxis and automobile mileage shall be paid in accordance with the Employer’s written policy; and (iii) The employee is responsible for keeping and submitting appropriate records and receipts to substantiate all costs. (b) Any alternative, personal arrangements that an employee may wish to make for, or in relation to, work related travel, must be authorized in advance by the Employer. (c) When employees in travel status are unable to return to work as scheduled for reasons other than personal extensions to travel, they shall continue to receive their regular pay and continue to be reimbursed in accordance with the Employer’s travel policy. Under no circumstances should an employee be entitled to travel time pay or reimbursement of transportation costs, for time or travel that was avoidable and was not part of the travel time and transportation approved to conduct the Employer’s business. 24.02 The Employer shall reimburse employees for their expenses incurred in accordance with the Employer’s travel policy. (a) On a normal working day on which the employee travels but does not work, the employee shall receive their regular pay for the day. (b) When, in the course of one (1) day, the combined travel time and required hours of work performed necessarily exceeds the employee’s regular hours of work for a day, the employee will be paid overtime for the time in excess of the regular hours of work. (c) When the employee is required to travel during a day that is not a scheduled work day, the employee will be paid at the applicable overtime rates for all hours spent traveling, up to a maximum of the total hours in a regular work day. (d) Travel time includes time spent traveling and the time necessarily spent in waiting in a terminal. (e) An employee shall be deemed to be in travel status commencing one (1) hour prior to the scheduled and published departure time of the aircraft if the mode of travel is air, or, when they leave their normal place of residence or place of accommodation outside of Yukon, should they be traveling by any other means than by air. (f) The employee will be paid for travel time, except where the employee requests, and the Employer agrees, that the employee will take paid time off in lieu at a mutually agreeable time. The amount of compensating paid time off shall be calculated to be equal to the costs that the Employer would have paid, had the employee been paid for the travel time. (g) Compensating time off must be taken before the end of March in any year or the Employer will pay out any remaining balance on the employee’s first pay after that date. (h) All time worked at a location outside of the employee’s headquarters area shall be compensated for in accordance with Article 21. (i) All hours of overtime worked shall be compensated for in accordance with Article 22. 24.04 In a situation involving authorized overtime: (a) Which is contiguous to the employee’s normal hours of work and, as a direct consequence of the time of travel, the employee’s normal mode of transportation is precluded; or (b) Which requires the employee to report to work for a period of time not contiguous to normal hours of work, and the employee is required to use transportation services other than normal and reasonable public transportation, the use of a taxi, or when a private vehicle is available, the payment of a kilometric (mileage) rate as set out in the Travel Policy (Yukon rate) shall be authorized from the employee’s home to the workplace and/or return if necessary.

TRANSPORTATION COSTS AND TRAVEL TIME. 24.01 Where an employee is required by the Employer to travel in order to perform assigned duties, the following conditions are applicable: (a) The Employer will determine the method of travel, and retains the right to require that work related travel be accomplished in the shortest practical period of time, and at the lowest reasonable cost. The costs associated with authorized travel shall be paid in accordance with the following: (i) All approved travel fares for air, train, bus or automobile; (ii) Accommodation, meals, taxis and automobile mileage shall be paid in accordance with the Employer’s written policy; and (iii) The employee is responsible for keeping and submitting appropriate records and receipts to substantiate all costs. (b) Any alternative, personal arrangements that an employee may wish to make for, or in relation to, work related travel, must be authorized in advance by the Employer. (c) When employees in travel status are unable to return to work as scheduled for reasons other than personal extensions to travel, they shall continue to receive their regular pay and continue to be reimbursed in accordance with the Employer’s travel policy. Under no circumstances should an employee be entitled to travel time pay or reimbursement of transportation costs, for time or travel that was avoidable and was not part of the travel time and transportation approved to conduct the Employer’s business. 24.02 The Employer shall reimburse employees for their his/her expenses incurred in accordance with the Employer’s travel policy. (a) On a normal working day on which the employee he/she travels but does not work, the employee shall receive their his/her regular pay for the day. (b) When, in the course of one (1) day, the combined travel time and required hours of work performed necessarily exceeds the employee’s regular hours of work for a day, the employee will be paid overtime for the time in excess of the regular hours of work. (c) When the employee is required to travel during a day that is not a scheduled work day, the employee will be paid at the applicable overtime rates for all hours spent traveling, up to a maximum of the total hours in a regular work day. (d) Travel time includes time spent traveling and the time necessarily spent in waiting in a terminal. (e) An employee shall be deemed to be in travel status commencing one (1) hour prior to the scheduled and published departure time of the aircraft if the mode of travel is air, or, when they leave their he/she leaves his/her normal place of residence or place of accommodation outside of Yukon, should they he/she be traveling by any other means than by air. (f) The employee will be paid for travel time, except where the employee requests, and the Employer agrees, that the employee will take paid time off in lieu at a mutually agreeable time. The amount of compensating paid time off shall be calculated to be equal to the costs that the Employer would have paid, had the employee been paid for the travel time. (g) Compensating time off must be taken before the end of March in any year or the Employer will pay out any remaining balance on the employee’s first pay after that date. (h) All time worked at a location outside of the employee’s headquarters area shall be compensated for in accordance with Article 21. (i) All hours of overtime worked shall be compensated for in accordance with Article 22. 24.04 In a situation involving authorized overtime: (a) Which is contiguous to the employee’s normal hours of work and, as a direct consequence of the time of travel, the employee’s normal mode of transportation is precluded; or (b) Which requires the employee to report to work for a period of time not contiguous to normal hours of work, and the employee is required to use transportation services other than normal and reasonable public transportation, the use of a taxi, or when a private vehicle is available, the payment of a kilometric (mileage) rate as set out in the Travel Policy (Yukon rate) shall be authorized from the employee’s home to the workplace and/or return if necessary.