Common use of University Facilities and Services Clause in Contracts

University Facilities and Services. 1. The Association shall be permitted reasonable use of existing physical bulletin boards (cork boards) and access to the following web-based electronic communication systems: the Office 365 Productivity Suite, Academica, and Canvas. In the case that the University chooses to replace, or supplement, these with other platforms with similar functionality, the Association accounts will be migrated or added to these new platforms. All communication through University platforms is subject to University policies on Appropriate Use. The Association shall be provided with a link to an Academica stream titled “AAUP-AFT” under the “Organizations” tab in Academica, populated by Association bargaining-unit members. The University will establish a Canvas course that the Union may use to communicate with its members, subject to the University policies on Appropriate Use. 2. The Association shall be afforded the privilege of scheduling periodic meetings on campus, providing appropriate facilities are available. Requests for such space must follow regular University procedures. 3. The Association shall be afforded reasonable use of University campus mail services (including pick-up and delivery services) and auxiliary services and materials such as address labels/label affixing, material folding/insertion, envelopes, etc. 4. The Association shall be afforded the privilege of contracting for University duplicating, printing, audio-visual, photographic, computer, and food services, and such other services as may be contracted for by other campus organizations. 5. Any charges regularly assessed campus organizations for the use of any University services or facilities shall be levied against the Association when it uses such services or facilities. 6. In the event a problem arises concerning the appropriate use of University services or facilities, either the Association or the University may call for an immediate conference which shall be held between representatives of the University and the Association in an effort to reconcile the matter. 7. The Association shall be granted an e-mail account for which charges will be assessed at the standard rate for external users. The e-mail account will be used only for communication with members of the bargaining unit and such other users as the University may authorize in writing. The Association shall exercise due diligence in protecting the privacy rights of all individuals. Those regulations established from time to time by the University for the use of e-mail by other users shall also apply to the Association.

University Facilities and Services. 1. The Association shall be permitted reasonable use of existing physical bulletin boards (cork boards) and access to the following web-based electronic communication systems: the Office 365 Productivity Suite, Academica, Zoom and Canvas. In the case that the University chooses to replace, or supplement, these with other platforms with similar functionality, the Association accounts will be migrated or added to these new platforms. All communication through University platforms is subject to University policies on Appropriate Use. The Association shall be provided with a link to an Academica stream titled “AAUP-AFT” under the “Organizations” tab in Academica, populated by Association bargaining-unit members. The University will establish a Canvas course that the Union may use to communicate with its members, subject to the University policies on Appropriate Use. 2. The Association shall be afforded the privilege of scheduling periodic meetings on campus, providing appropriate facilities are available. Requests for such space must follow regular University procedures. 3. The Association shall be afforded reasonable use of University campus mail services (including pick-up and delivery services) and auxiliary services and materials such as address labels/label affixing, material folding/insertion, envelopes, etc. 4. The Association shall be afforded the privilege of contracting for University duplicating, printing, audio-visual, photographic, computer, and food services, and such other services as may be contracted for by other campus organizations. 5. Any charges regularly assessed for campus organizations for the use of any University services or facilities shall be levied against the Association when it uses such services or facilities. 6. In the event a problem arises concerning the appropriate use of University services or facilities, either the Association or the University may call for an immediate conference which shall be held between representatives of the University and the Association in an effort to reconcile the matter. 7. The Association shall be granted an e-mail account for which charges will be assessed at the standard rate for external users. The e-mail account will be used only for communication with members of the bargaining unit and such other users as the University may authorize in writing. The Association shall exercise due diligence in protecting the privacy rights of all individuals. Those regulations established from time to time by the University for the use of e-mail by other users shall also apply to the Association. 8. The University shall make available for lease to the Association appropriate space in a University building.