Common use of Use of Email Clause in Contracts

Use of Email. ➢ Personal exchanges are best handled in person. Avoid saying anything in an e-mail that you would not say in person. ➢ All electronic communication between staff and students should be via your School email account. ➢ When a user sends e-mail, he/she is acting as an ambassador of the school. Correspondence should always be courteous and appropriate. ➢ Correspondence via email is not private. All email is available to the system administrators when the school deems it necessary to investigate inappropriate behaviour. All email sent via your school email account is the property of the School, and cannot be regarded as the private property of the individual who created it. ➢ Anonymous e-mail is prohibited, as is sending or receiving e-mail using someone else’s name/email account. ➢ Users must not use their computer to create, save or send messages that contain offensive language, graphics, pictures, or attached graphics files or messages that are sexist, racist, or ➢ otherwise prejudicial or inflammatory. Whenever a member of the School community is involved, sending such an email, or communicating such information using the Internet (whether from inside school or beyond it) is considered a breach of the School’s Technology Acceptable Use Agreement. ➢ Check your email regularly and delete unwanted messages from your Inbox. You also need to regularly open your Sent Items and Deleted Items folders and delete all unwanted messages. Email accounts are limited in size – to transfer large files (greater than 1mb), use a USB drive or online file sharing service such as Dropbox. ➢ Always include a subject heading and use appropriate language. ➢ Users must not send or forward bulk or global e-mail. This includes chain letters, advertisements, or any other message that includes many different recipients without their consent. ➢ You should be aware that sending an email automatically transmits your email address to the recipient. ➢ Follow the online behaviour guidelines if you come across offensive material or behaviour. ➢ Make sure you know how to block unwanted messages and chat users. ➢ Protect your privacy and that of your friends and family by not giving out personal information. ➢ Check the information in your profile to make sure your personal details are not available to strangers. ➢ Remember that material posted online or sent by SMS may have a life of its own, and be used by others in ways you did not predict or allow. ➢ Learn how to make blogs or profiles restricted in access to only your friends, and how to block messages or users. You should always set your social networking sites to private but be aware that it is very easy to copy or distribute any online material. ➢ Be careful when exchanging or downloading files: they can sometimes have viruses. You should be careful about adding people to your ‘friends’ or ‘contacts’ or ‘buddy’ list who you don’t really know.

Use of Email. ➢ ● Personal exchanges are best handled in person. Avoid saying anything in an e-mail that you would not say in person. ➢ ● All electronic communication between staff and students should be via your School email account. ➢ ● When a user sends e-mail, he/she is acting as an ambassador of the school. Correspondence should always be courteous and appropriate. ➢ ● Correspondence via email is not private. All email is available to the system administrators when the school deems it necessary to investigate inappropriate behaviour. All email sent via your school email account is the property of the School, and cannot be regarded as the private property of the individual who created it. ➢ ● Anonymous e-mail is prohibited, as is sending or receiving e-mail using someone else’s name/email account. ➢ ● Users must not use their computer to create, save or send messages that contain offensive language, graphics, pictures, or attached graphics files or messages that are sexist, racist, or ➢ otherwise prejudicial or inflammatory. Whenever a member of the School community is involved, sending such an email, or communicating such information using the Internet (whether from inside school or beyond it) is considered a breach of the School’s Technology Acceptable Use Agreement. ➢ ● Check your email regularly and delete unwanted messages from your Inbox. You also need to regularly open your Sent Items and Deleted Items folders and delete all unwanted messages. Email accounts are limited in size – to transfer large files (greater than 110mb), use a USB drive or online file sharing service such as Dropbox. ➢ ● Always include a subject heading and use appropriate language. ➢ ● Users must not send or forward bulk or global e-mail. This includes chain letters, advertisements, or any other message that includes many different recipients without their consent. ➢ ● You should be aware that sending an email automatically transmits your email address to the recipient. ➢ ● Follow the online behaviour guidelines if you come across offensive material or behaviour. ➢ ● Make sure you know how to block unwanted messages and chat users. ➢ ● Protect your privacy and that of your friends and family by not giving out personal information. ➢ ● Check the information in your profile to make sure your personal details are not available to strangers. ➢ ● Remember that material posted online or sent by SMS may have a life of its own, and be used by others in ways you did not predict or allow. ➢ ● Learn how to make blogs or profiles restricted in access to only your friends, and how to block messages or users. You should always set your social networking sites to private but be aware that it is very easy to copy or distribute any online material. ➢ ● Be careful when exchanging or downloading files: they can sometimes have viruses. You should be careful about adding people to your ‘friends’ or ‘contacts’ or ‘buddy’ list who you don’t really know. While we acknowledge that mobile phones are a part of contemporary society and there are times when it is useful for students to have the means to contact parents about before and after school arrangements, it is imperative that mobile phones are not used in a manner which disrupts learning, invades people’s privacy or as a tool for harassment. ❑The following rules apply to the use of mobile phones by International football/Tennis School students: ● They are not to be used during the school day and, if brought to school, must be switched off and stored in the student's bag or locker. ● Parents wishing to contact their child must phone the school on 0000 0000 and our administration staff will make contact with the student. ● Students needing to phone parents during the school day must do so via the Front Office. ● Students who are feeling unwell must report to Sick Bay and the administration staff will contact parents if necessary. Students must not contact parents direct and make arrangements to leave the school without the direct knowledge of the school staff. ● In tests and examinations, students must ensure that mobile phones are turned off and secured in their bags. In Higher School Certificate examinations, mobile phones are not permitted in the examination room. ● Students who bring mobile phones to school do so at their own risk. The school takes no responsibility for the security of mobile phones or other valuable items brought to school. Students and parents should recognise that mobile phones are a target for theft and should ensure that they are adequately insured as personal property. Students are responsible for the safe keeping of personal items brought to school and the school’s recommendation is that only items actually needed at school are brought to school each day. ● Students must not take photos or videos or recordings of other students or staff. They must not contact staff by phone unless given specific permission to do so on a particular occasion, e.g. on an overnight field trip where phone contact is required. Breaches of these rules are not only a serious matter under the school’s discipline code, but could also breach legislation such as the Children and Young Persons Care and Protection Act, Privacy Act and Occupational Health and Safety Act. ● If a mobile phone interrupts a lesson, it will be immediately confiscated. Staff will return the phone at the end of the school day and make parent contact. For repeated offences the phone may need to be collected by the student's parent or care-giver. In some cases, the staff may refer the matter to the Head of House or Principal for action; Students are not to use electronic communication within the school using devices not supplied by the school. This includes the setting up of ad hoc networks, the use of Bluetooth or infra red to transfer media between devices and the telephoning and text messaging of other students. The exception to this is the sharing of educational resources with the permission of a staff member. Students are not permitted to contact a staff member directly by telephone, email or other electronic means unless prior explicit permission has been given. This contact can only relate to the school’s educational programs.

Use of Email. ➢ Personal exchanges are best handled in person. Avoid saying anything in an e-mail that you would not say in person. ➢ * All electronic communication between staff and students should be via your School email account. ➢ * When a user sends e-mail, he/she is acting as an ambassador of the school. Correspondence should always be courteous and appropriate. ➢ * Correspondence via email is not private. All email is available to the system administrators when the school deems it necessary to investigate inappropriate behaviour. All email sent via your school email account is the property of the School, and cannot be regarded as the private property of the individual who created it. ➢ * Anonymous e-mail is prohibited, as is sending or receiving e-mail using someone else’s name/email account. ➢ * Users must not use their computer to create, save or send messages that contain offensive language, graphics, pictures, or attached graphics files or messages that are sexist, racist, or ➢ otherwise prejudicial or inflammatory. Whenever a member of the School community is involved, sending such an email, or communicating such information using the Internet (whether from inside school or beyond it) is considered a breach of the School’s Technology Acceptable Use Agreement. ➢ * Check your email regularly and delete unwanted messages from your Inbox. You also need to regularly open your Sent Items and Deleted Items folders and delete all unwanted messages. Email accounts are limited in size – to transfer large files (greater than 1mb), use a USB drive or online file sharing service such as Dropbox. ➢ * Always include a subject heading and use appropriate language. ➢ * Users must not send or forward bulk or global e-mail. This includes chain letters, advertisements, or any other message that includes many different recipients without their consent. ➢ * You should be aware that sending an email automatically transmits your email address to the recipient. ➢ * Follow the online behaviour guidelines if you come across offensive material or behaviour. ➢ * Make sure you know how to block unwanted messages and chat users. ➢ * Protect your privacy and that of your friends and family by not giving out personal information. ➢ * Check the information in your profile to make sure your personal details are not available to strangers. ➢ * Remember that material posted online or sent by SMS may have a life of its own, and be used by others in ways you did not predict or allow. ➢ * Learn how to make blogs or profiles restricted in access to only your friends, and how to block messages or users. You should always set your social networking sites to private but be aware that it is very easy to copy or distribute any online material. ➢ Be careful when exchanging or downloading files: they can sometimes have viruses. You should be careful about adding people to your ‘friends’ or ‘contacts’ or ‘buddy’ list who you don’t really know.or