Common use of Use of Grant Clause in Contracts

Use of Grant. The Grant shall be used by the Recipient for costs incurred in connection with the delivery of the Project which: are listed in the Project proposal in Schedule 1 or otherwise agreed in writing with the Project Manager; and (in either event) meet the definition of Eligible Costs. The Recipient shall not use the Grant to pay for any expenditure commitments of the Recipient entered into or accruing before the Commencement Date, unless this has been approved in writing by RSSB. The Recipient shall not spend any part of the Grant on the delivery of the Project after the Grant Period. Should any part of the Grant remain unspent at the end of the Grant Period, the Recipient shall ensure that any unspent monies are returned to RSSB. Any liabilities arising at the end of the Project including any redundancy liabilities for staff employed by the Recipient to deliver the Project must be managed and paid for by the Recipient. There will be no additional funding available from RSSB for this purpose. Accounts and records Where any element of the Grant is paid in advance, such Grant shall be treated for the purposes of the Recipient's accounts as a restricted fund and shall not be included under general funds. The Recipient shall keep separate, accurate and up-to-date accounts and records of the receipt and expenditure of the Grant monies received by it. The Recipient shall keep all invoices, receipts, and accounts and any other relevant documents relating to the expenditure of the Grant for a period of at least six years following receipt of any Grant monies to which they relate. RSSB shall have the right to review, at RSSB's reasonable request, the Recipient's accounts and records that relate to the expenditure of the Grant and shall have the right to take copies of such accounts and records. The Recipient shall provide RSSB with a copy of its annual accounts upon RSSBs request. The Recipient shall comply and facilitate RSSB's compliance with all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to itself and RSSB.

Use of Grant. The Grant shall be used by the Recipient for costs incurred in connection with the delivery of the Project whichin accordance with the agreed budget set out in Error: are listed Reference source not found. Where the Recipient has obtained funding from a third party in relation to its delivery of the Project (including funding for associated administration and staffing costs), the amount of such funding shall be included in the Project proposal budget in Schedule 1 or otherwise agreed in writing Error: Reference source not found together with the Project Manager; and (in either event) meet the definition a clear description of Eligible Costswhat that funding shall be used for. The Recipient shall not use the Grant to: make any payment to members of its Governing Body; purchase buildings or land; or pay for any expenditure commitments of the Recipient entered into or accruing before the Commencement Date, unless this has been approved in writing by RSSB. The Recipient shall not spend any part of the Grant on the delivery of the Project after the Grant Period. Should any part of the Grant remain unspent at the end of the Grant Period, the Recipient shall ensure that any unspent monies are returned to RSSB or, if agreed in writing by RSSB, shall be entitled to retain the unspent monies to use for charitable purposes as agreed between the parties in writing. Any liabilities arising at the end of the Project including any redundancy liabilities for staff employed by the Recipient to deliver the Project must be managed and paid for by the Recipient using the Grant or other resources of the Recipient. There will be no additional funding available from RSSB for this purpose. Accounts and records Where any element of the Grant is paid in advance, such The Grant shall be treated for the purposes of shown in the Recipient's accounts as a restricted fund and shall not be included under general funds. The Recipient shall keep separate, accurate and up-to-date accounts and records of the receipt and expenditure of the Grant monies received by it. The Recipient shall keep all invoices, receipts, and accounts and any other relevant documents relating to the expenditure of the Grant for a period of at least six years following receipt of any Grant monies to which they relate. RSSB shall have the right to review, at RSSB's reasonable request, the Recipient's accounts and records that relate to the expenditure of the Grant and shall have the right to take copies of such accounts and records. The Recipient shall provide RSSB with a copy of its annual accounts upon RSSBs requestwithin six months (or such lesser period as RSSB may reasonably require) of the end of the relevant financial year in respect of each year in which the Grant is paid. The Recipient shall comply and facilitate RSSB's compliance with all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to itself and RSSB.

Use of Grant. The Grant shall be used by the Recipient for costs incurred in connection with the delivery of the Project which: are in accordance with the agreed budget set out in Schedule 3. For the avoidance of doubt, the amount of the Grant that the Recipient may spend on any item of expenditure listed in column 1 of Schedule 3 shall not exceed the corresponding sum of money listed in column 2 without the prior written Agreement of the Funder. Where the Recipient has obtained funding from a third party in relation to its delivery of the Project proposal (including without limitation funding for associated administration and staffing costs), the amount of such funding shall be included in the budget in Schedule 1 or otherwise agreed in writing 3 together with the Project Manager; and (in either event) meet the definition a clear description of Eligible Costs. The Recipient what that funding shall not use the Grant to pay for any expenditure commitments of the Recipient entered into or accruing before the Commencement Date, unless this has been approved in writing by RSSBbe used for. The Recipient shall not spend any part of the Grant on the delivery of the Project after the Grant Period. Should any part of the Grant remain unspent at the end of the Grant Period, the Recipient shall ensure that any unspent monies are returned to RSSBthe Funder or, if agreed in writing by the Funder, shall be entitled to retain the unspent monies to use for charitable purposes as agreed between the parties. Any liabilities arising at the end of the Project including any redundancy liabilities for staff employed by the Recipient to deliver the Project must be managed and paid for by the Recipient using the Grant or other resources of the Recipient. There will be no additional funding available from RSSB the Funder for this purpose. Accounts and records Where any element of the Grant is paid in advance, such The Grant shall be treated for the purposes of shown in the Recipient's ’s accounts as a restricted fund and shall not be included under general funds. The Recipient shall keep separate, accurate and up-to-date accounts and records of the receipt and expenditure of the Grant monies received by it. The Recipient shall keep all invoices, receipts, and accounts and any other relevant documents relating to the expenditure of the Grant for a period of at least six years following receipt of any Grant monies to which they relate. RSSB The Funder shall have the right to review, at RSSB's the Funder’s reasonable request, the Recipient's ’s accounts and records that relate to the expenditure of the Grant and shall have the right to take copies of such accounts and records. Monitoring and reporting The Recipient shall closely monitor the delivery and success of the Project throughout the Grant Period to ensure that the aims and objectives of the Project are being met and that this Agreement is being adhered to. The Recipient shall provide RSSB the Funder with an annual financial report and an annual operational report on its use of the Grant and delivery of the Project in such formats as the Funder may reasonably require. The Recipient shall provide the Funder with each report within one month of each anniversary of the Commencement Date. Where the Recipient has obtained funding from a third party for its delivery of part of the Project, the Recipient shall include the amount of such funding in its financial reports together with details of what that funding has been used for. Along with its annual financial report, the Recipient shall provide the Funder with a copy risk register and insurance review in the format provided by the Funder. The Recipient shall, amongst others, address the health and safety of its staff in the risk register. The Recipient shall on request provide the Funder with such further information, explanations and documents as the Funder may reasonably require in order for it to establish that the Grant has been used properly in accordance with this Agreement. The Recipient shall permit any person authorised by the Funder such reasonable access to its employees, agents, premises, facilities and records, for the purpose of discussing, monitoring and evaluating the Recipient’s fulfilment of the conditions of this Agreement and shall, if so required, provide appropriate oral or written explanations from them. The Recipient shall co-operate with the Funder (including with the individual nominated by the Funder to collaborate on the Project) on all matters relating to the Project and the Grant. The Recipient shall provide the Funder with a final report on completion of the Grant Period which shall confirm whether the Project has been successfully and properly completed. Such report shall be produced within two months of the end of the Grant Period. The Recipient shall appoint a person responsible for managing the Project on behalf of the Recipient (Principal Investigator). The Recipient shall not remove or replace the Principal Investigator unless: requested to do so by the Funder; the person is on long-term sick leave; the element of the Project in respect of which the individual was engaged has been completed; the person resigns from their employment with the Recipient; the person ceases to be a student at the Recipient; or the Recipient obtains prior written consent of the Funder. The Funder may request on reasonable notice at any time during the Grant Period and up to six months following the end of the Grant Period that the Principal Investigator (and/or any appointed researcher) attend meetings with the Funder to present information about the Project. Acknowledgment and publicity The Recipient shall acknowledge the Grant in its annual accounts upon RSSBs requestreport and accounts, including an acknowledgement of the Funder as the source of the Grant. The Recipient shall acknowledge the support of the Funder in any materials that refer to the Project and in any written or spoken public presentations about the Project. Such acknowledgements (where appropriate or as requested by the Funder) shall include the Funder’s name and logo (or any future name or logo adopted by the Funder) using the templates provided by the Funder from time to time. In using the Funder’s name and logo, the Recipient shall comply with all reasonable branding guidelines issued by the Funder from time to time. The Recipient agrees to participate in and co-operate with promotional activities relating to the Project that may be instigated and/or organised by the Funder. The Funder may acknowledge the Recipient’s involvement in the Project as appropriate without prior notice. The Recipient shall comply and facilitate RSSB's compliance with all statutory requirements reasonable requests from the Funder to facilitate visits, provide reports, statistics, photographs and case studies that will assist the Funder in its promotional and fundraising activities relating to the Project. The Project is undertaken by the Recipient in pursuance of a primary charitable purpose of the Recipient; that is the advancement of education through teaching and research. Therefore, notwithstanding any other provision of this Agreement any employee or student of the Recipient (in each case whether or not involved in the Project) may discuss work undertaken as regards accountspart of the Project in Recipient seminars, audit tutorials and lectures. Notwithstanding any other provision of this Agreement, the Recipient shall publish work undertaken as part of the Project. The Recipient will submit to the Funder, in writing, details of any of the results which any employee or examination student of accountsthe Recipient intends to Publish, annual reports at least 30 days before the date of the proposed submission for publication (open access preferred). The Recipient will submit to the Funder, a copy of any work published under or in connection with the Project, within 7 days of such publication. The Recipient will submit to the Funder, a copy of any publicity materials containing the any work undertaken as part of the Project at least 7 days before the date of publication. The Recipient agrees that any work published under or in connection with the Project, may be displayed and/or used by the Funder on its website and annual returns applicable publicity materials. Where requested by the Funder, the Recipient shall procure any licence to itself give effect to this clause on such terms as reasonably required by the Funder. Intellectual Property Rights The Funder and RSSBthe Recipient agree that all rights, title and interest in or to any information, data, reports, documents, procedures, forecasts, technology, Know-How and any other Intellectual Property Rights whatsoever owned by either the Funder or the Recipient before the Commencement Date or developed by either party during the Grant Period, shall remain the property of that party. Where the Funder has provided the Recipient with any of its Intellectual Property Rights for use in connection with the Project (including without limitation its name and logo), the Recipient shall, on termination of this Agreement, cease to use such Intellectual Property Rights immediately and shall either return or destroy such Intellectual Property Rights as reasonably requested by the Funder.

Use of Grant. The Grant shall be used by the Recipient for the capital costs incurred in connection with of the delivery of the Project which: are listed Project, in order to achieve the Project proposal Aims in Schedule 1 or otherwise agreed in writing accordance with the Project Manager; and (budget set out in either event) meet the definition of Eligible Costsbusiness case attached at Schedule 1. The Recipient shall not use the Grant to: make any payment to pay for any expenditure commitments members of the Recipient entered into its Governing Body; or accruing before the Commencement Date, purchase buildings or land unless this has been approved in writing by RSSBthe Funder. The Recipient shall not spend any part of the Grant on the delivery of the Project after the Grant PeriodPeriod without the Funder’s prior written consent. Should The Recipient shall at all times during the Grant Period ensure that all contracts that it places to deliver any part of the Project comply with the Procurement Regulations and shall not spend the Grant or any part of the Grant remain unspent at in connection with a contract which was not procured, or does not comply with the end Procurement Regulations except where the contract is outside the scope of the Procurement Regulations. The Recipient acknowledges and agrees that the Funder will not provide any additional funding for the Project. The Recipient agrees that it shall be responsible for any additional costs over and above the Grant Period, in connection with the Recipient shall ensure that any unspent monies are returned to RSSBProject. Any liabilities arising at the end of the Project including any redundancy liabilities for staff employed by the Recipient to deliver the Project must be managed and paid for by the Recipient using the Grant or other resources of the Recipient. There will be no additional funding available from RSSB the Funder for this purpose. While carrying out the Project the Recipient shall comply with all applicable statutes and bye-laws, and all regulations, rules and delegated legislation, relevant to the Project. The Recipient shall immediately report to the Funder and Programme Manager any loss of or abuse of funds for any reason. Accounts and records Where any element of the Grant is paid in advance, such The Grant shall be treated for the purposes of shown in the Recipient's accounts as a restricted fund and shall not be included under in any general funds. The Recipient shall keep separate, accurate and up-to-date accounts and records of the receipt and expenditure of the Grant monies received by it. The Recipient shall keep all invoices, receipts, and accounts and any other relevant documents relating to the expenditure of the Grant for a period of at least six three years following receipt of any the last Grant monies to which they relatepayment received. RSSB The Funder shall have the right to review, at RSSBthe Funder's reasonable request, the Recipient's accounts and records that relate to the expenditure of the Grant and shall have the right to take copies of such accounts and records. The Recipient shall provide RSSB comply with a copy of its annual accounts upon RSSBs request. The Recipient shall comply and facilitate RSSBany request from the Funder which relates to the Funder's compliance with all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to the Funder. Monitoring and reporting The Recipient shall monitor the delivery and success of the Project through Project Milestones to ensure that the aims and objectives of the Project are being met and that this Agreement is being adhered to, and deliver written updates to the Funder every three months. The Recipient shall on request provide the Funder with such information, explanations and documents as the Funder may reasonably require in order for it to establish that the Grant is being or has been used properly in accordance with this Agreement, and in particular to monitor delivery of the Project Aims. The Recipient shall permit any person authorised by the Funder such reasonable access to its employees, agents, premises, facilities and records, for the purpose of discussing, monitoring and evaluating the Recipient's fulfilment of the conditions of this Agreement and shall, if so required, provide appropriate oral or written explanations from them. The Recipient shall permit any person authorised by the Funder to visit the Recipient once a year to monitor the delivery of the Project. Where, in its reasonable opinion, the Funder considers that additional visits are necessary to monitor the Project, it shall be entitled to authorise any person to make such visits on its behalf. The Recipient shall, at the request of the Funder, facilitate periodic senior management level updates every six monthly and meet Funder’s nominated representative at intervals of no more than 3 months to allow the Funder to monitor delivery of the Project Aims. The Recipient shall provide the Funder with a final report on completion of the Project which shall confirm whether the Project Aims have been successfully completed. Not used Acknowledgment and publicity Not used Neither the Recipient nor the Funder shall publish any material referring to the Project without the prior written agreement of the other. The Recipient shall acknowledge the support of the Funder in any materials that refer to the Project and in any written or spoken public presentations about the Project. Such acknowledgements (where appropriate or as requested by the Funder) shall include the Funder's name and logo (or any future name or logo adopted by the Funder) using the templates provided by the Funder from time to time. In using the name or logo of the other party the Funder or the Recipient as appropriate shall comply with all reasonable branding guidelines. The Funder and the Recipient each agree to use reasonable endeavours to participate in and co-operate with promotional activities relating to the Project that may be instigated and/or organised by either party. The Recipient shall comply with all reasonable requests from the Funder to facilitate visits, provide reports, statistics, photographs and case studies that will assist the Funder to track and assess progress and performance of the Project and/or with any promotional and fundraising activities relating to the Project. Intellectual Property Rights The Funder and the Recipient agree that all rights, title and interest in or to any information, data, reports, documents, procedures, forecasts, technology, Know-How and any other Intellectual Property Rights whatsoever owned by either the Funder or the Recipient before the Commencement Date or developed by either party during the performance of their respective obligations under this Agreement or outside of the Project during the Grant Period, shall remain the property of that party. Where the Funder has provided the Recipient with any of its Intellectual Property Rights for use in connection with the Project (including without limitation its name and logo), the Recipient shall, on termination of this Agreement, cease to use such Intellectual Property Rights immediately and shall either return or destroy such data relating to Intellectual Property Rights as requested by the Funder. Unless expressly provided by this Agreement the Funder does not transfer any of its Intellectual Property Rights to the Recipient or give any licence to use its Intellectual Property Rights. Each party shall immediately give written notice to the other party of any actual, threatened or suspected infringement or unauthorised use of any party’s Intellectual Property Rights under or in connection with this Agreement. No party to this Agreement shall take any action that might invalidate the Intellectual Property Rights owned by or licensed to the other party. The provisions of this clause shall survive expiry or termination of this Agreement. The Recipient hereby grants to the Funder (for itself and RSSBfor the benefit of any successor and assigns) a non-exclusive, irrevocable, royalty-free licence to any Intellectual Property Rights which are generated by the Recipient or anyone else working on the Project as a result of the Project.