Common use of VDOT Clause in Contracts

VDOT. 1. The Department, when necessary, through the Designated VDOT Location supervisor or designee, will request equipment from the approved Snow Removal Equipment Services Agreement submitted and approved through xxxxx://xxx.xxxx0xx.xxx/. VDOT reserves the right to determine the most effective and cost efficient method of responding to a snow removal event. VDOT reserves the right to solely use its own equipment and to use or not use any contracted equipment. 2. Prior to e-signing the Agreement by VDOT, each piece of offered equipment is subject to verification by VDOT personnel. The intent of the equipment verification process is to verify that the equipment provided physically matches what is registered by the Contractor and that it is suitable for winter operations. The location and time of verification and any needed re-verification shall be determined and performed at the convenience of VDOT. During the verification by VDOT personnel, a photo will be taken of each piece of offered equipment including: the registration, license plate, Vehicle Identification Number (VIN), and a side and front profile of the vehicle. The Department reserves the right to reject any offered equipment. VDOT’s review of Contractor equipment does not absolve the Contractor of its responsibilities to meet Federal and State equipment requirements. VDOT will perform an equipment verification during each successive renewal period. 3. If Contractor equipment fails the initial verification due to vehicle deficiencies, the Contractor shall have 10 business days to document any corrective action completed for a rejected vehicle to be re-verified. Any equipment not re-verified or scheduled for re-verification within 15 days of initial verification failure may be removed from the Contractors application. Any equipment that will take an excessive amount of time for corrections to be made may be immediately removed from the application or substituted with like equipment. 4. If available, the Department may furnish A-Frames, snowplows, blades, spreaders and other equipment or components for Contractor equipment to be accepted and approved. VDOT will maintain and repair VDOT-owned equipment and components only. 5. VDOT will provide cutting edges/blades for all plows provided by VDOT. 6. The Contractor’s trucks scheduled to receive VDOT spreaders shall report to the appropriate Designated VDOT Location with that vehicle’s tailgate already removed. VDOT will not assist the Contractor in removing and/or reinstalling the tailgate. The Contractor shall not be compensated for the time spent removing and/or reinstalling the tailgate. Tailgates shall not be stored at any Designated VDOT Location. 7. VDOT-installed equipment and components, (snowplow hitch, wiring, lights, etc.), excluding plow and spreader, shall not be removed by the Contractor without VDOT’s prior approval after initial installation until directed by VDOT. Once directed by VDOT, removal shall be done by an authorized VDOT representative or designee. Equipment shall be operational for snow removal at all times during the Term of the Agreement. Contractors that remove VDOT-installed equipment or components will not be eligible to receive the demobilization fee for that piece of equipment or component. 8. VDOT will provide all de-icing chemicals, sand, salt, and mixes to be used for snow and ice removal.

VDOT. 1. The Department, when necessary, through the Designated VDOT Location supervisor or designee, will request equipment from the approved Snow Removal Equipment Services Agreement submitted and approved through xxxxx://xxx.xxxx0xx.xxx/. h ttps://xxx.xxxx0xx.xxx/. VDOT reserves the right to determine the most effective and cost efficient method of responding to a snow removal event. VDOT reserves the right to solely use its own equipment and to use or not use any contracted equipment. 2. Prior to e-signing the Agreement by VDOT, each piece of offered equipment is subject to verification by VDOT personnel. The intent of the equipment verification process is to verify that the equipment provided physically matches what is registered by the Contractor and that it is suitable for winter operations. The location and time of verification and any needed re-verification shall be determined and performed at the convenience of VDOT. During the verification by VDOT personnel, a photo will be taken of each piece of offered equipment including: the registration, license plate, Vehicle Identification Number (VIN), and a side and front profile of the vehicle. The Department reserves the right to reject any offered equipment. VDOT’s review of Contractor equipment does not absolve the Contractor of its responsibilities to meet Federal and State equipment requirements. VDOT will perform an equipment verification during each successive renewal period. 3. If Contractor equipment fails the initial verification due to vehicle deficiencies, the Contractor shall have 10 business days to document any corrective action completed for a rejected vehicle to be re-verified. Any equipment not re-verified or scheduled for re-verification within 15 days of initial verification failure may be removed from the Contractors application. Any equipment that will take an excessive amount of time for corrections to be made may be immediately removed from the application or substituted with like equipment. 4. If available, the Department may furnish A-Frames, snowplows, blades, spreaders and other equipment or components for Contractor equipment to be accepted and approved. VDOT will maintain and repair VDOT-owned equipment and components only. 5. VDOT will provide cutting edges/blades for all plows provided by VDOT. 6. The Contractor’s trucks scheduled to receive VDOT spreaders shall report to the appropriate Designated VDOT Location with that vehicle’s tailgate already removed. VDOT will not assist the Contractor in removing and/or reinstalling the tailgate. The Contractor shall not be compensated for the time spent removing and/or reinstalling the tailgate. Tailgates shall not be stored at any Designated VDOT Location. 7. VDOT-installed equipment and components, (snowplow hitch, wiring, lights, etc.), excluding plow and spreader, shall not be removed by the Contractor without VDOT’s prior approval after initial installation until directed by VDOT. Once directed by VDOT, removal shall be done by an authorized VDOT representative or designee. Equipment shall be operational for snow removal at all times during the Term of the Agreement. Contractors that remove VDOT-installed equipment or components will not be eligible to receive the demobilization fee for that piece of equipment or component. 8. VDOT will provide all de-icing chemicals, sand, salt, and mixes to be used for snow and ice removal.