Common use of Administrative Leave Bank Clause in Contracts

Administrative Leave Bank. Subject to the operational needs of the Employer, and the provisions of this article, the Employer shall make every reasonable effort to allow employees in this Unit, designated in accordance with the provisions below, time off without loss of pay, benefits or service credits during scheduled working hours to engage in union authorized functions or xxxxxxx training subject to the following conditions: A. An administrative leave bank shall be calculated on the basis of two hours per employee of the bargaining unit on the payroll during the first full pay period of July of each year. B. Such time shall be credited at the beginning of the first pay period which starts after the effective date of this Agreement, and during the pay period in which October 1 falls thereafter. C. Such time which is not used in the fiscal year in which it was granted may be carried forward from one year to the next. D. If a representative utilizing leave under this bank is expected by the Union to spend more than 500 hours in a contract year in such activities, they shall be so designated by the Union. Only representatives so designated shall be allowed to use more than 500 hours from this bank in a contract year. In the event that a named representative's absence from the work place would create serious operational problems for the Employer, the parties shall meet in an attempt to resolve the problems. Such resolution may include the designation of an alternative representative by the Union. Such employees are to be considered as employees of the union during the periods of absence covered by administrative leave from the bank. Should an administrative board or court rule otherwise, the union shall indemnify and hold the Employer harmless from any workers compensation claims by the employee arising during or as a result of the employee’s absence covered by administrative leave from the bank. For purpose of seniority accrual, time spent by such employees shall be considered as time worked unless prohibited by applicable legislation. The Union shall reimburse the Employer for the Employer's share of all applicable insurance premiums during the periods of absence covered by administrative leave from the bank. E. Such time shall be granted in increments of no less than one (1) hour. No employee shall be entitled to charge an absence to such administrative leave bank unless the Union has provided a written request for release of the employee as soon as possible but at least seven (7) calendar days in advance of the event. When the Union is unable to provide at least seven (7) calendar days notice because the Union does not have such notice of the event, a reasonable effort will be made to release the employee. The Union will send the request to the department and the Office of the State Employer. The request will include the employee's name, dates and times for release, number of bank hours to be used, and general nature of the union authorized function. In addition, the employee must notify his/her supervisor of the request at least seven (7) calendar days in advance of the event. The department may deny the request if operational needs preclude release. The Office of the State Employer may deny the request if it does not comply with the provisions of this section.